This document provides a 5-step checklist to prepare an office for employees returning during COVID-19: 1. Reduce office capacity and implement social distancing measures like reconfiguring rooms, entries, and common areas. 2. Support employees by communicating safety procedures, educating them on new rituals, and ensuring at-risk groups continue working from home. 3. Enhance tools and equipment with touchless upgrades to items like doors, equipment, and installing sanitization stations. 4. Correct procedures by creating new processes for sanitation, health checks, attendance, case tracking and response for COVID-19. 5. Introduce new controls including checklists, compliance monitoring, and a

1. Back to Office - Checklist - 5 Steps to Prepare your backoffice
Office1 People2 Tools3 Procedures4
Reduce office and meeting
rooms capacity
Controls
Implement 5S to simplify
sanitation
5
Instal sanitizer dispensers
in common areas
Allocate area for visitors
Reconfigure office entry
Reconfigure office pantry
Reconfigure washrooms.
Convert your office: Contactless.
Sanitized. Distancing.
Support your people:
Communicate. Educate. Lead.
Enhance your tools:
Touchless. Individual. Simple.
Correct your procedures:
Safety. Performance. Simplicity.
Introduce new controls:
Safety. Performance. Simplicity.
Install visual reminders in
common areas
Communicate daily.
Guidance. Reminders.
Create e-handbook.
Educate on commute,
office, after office rituals.
Require covid tracing app.
installation.
Ensure risk groups keep
WFH mode.
Ensure managers check
on employees daily.
Remove shared hangers,
wardrobes.
Allow snack at workplace
Install touchless
(hot)water dispensers
Demand wearing
facemasks. Make it a new
cool fashion.
Introduce new touchless
greeting ritual. Make it
your corporate code.
Upgrade access control
to touchless.
Upgrade doors to enable
touchless operations.
Remove shared use
equipment where possible.
Install sanitisers and
wipes next to remaining
shared use equipment.
Consider use of voice
assistant.
Offer communication
tools to allow mix of
in-person and remote
participation.
Offer performance
management routine to
engage mixed teams.
Introduce e-signature and
eliminate papers flow.
Create office sanitation
and employee health
check procedures.
Create workforce
attendance planning.
Create COVID case
tracking procedure.
Create COVID detection
response procedure.
Adjust performance
management procedure
to support mixed office
and WFH models.
Create cross-functional
COVID committee ensure
execution ownership
across teams.
Enable self-control
e-checklists for managers
and employees to enable
them monitor own
compliance.
Monitor compliance and
issue warnings when
required.
Monitor attendance
compliance. Discuss
deviations.
Create memo on
insurance provider for
covid cases and mental
health consultation.