Presentation about Automate user creation using sap gui scripting

1. Automate user creation using SAP GUI Scripting
Applies to:
Applies to All R/3 Versions Currently Supported by SAP
Applies to SAP GUI 6.20 and future versions.
Summary
The Purpose of this document is to provide the Security Administrator with guidance on preparing for the
SAP Mass Users Creation with Roles using SAP GUI Script tools provided by the SAP. This will also consumes the
time and reduce the manual efforts.
Author: Venkata Gadi & Raghu Boddu
Created on: 20.Nov.2011
Author Bio: Venkata Gadi is a SAP Basis and Security consultant, working with Tata Consultancy services, having
extensive experience in SAP Basis & Security and GRC components.
Raghu has excellent command over SAP R/3, BI, HR, and GRC. He is good known to the community for easy to
understand articles. He has authored 30+ articles for Microsoft knowledgebase and also an xMVP in Windows shell
area (2005-2008). He also bagged the SAP SDN Community Contributor award for 2008. His exclusive documents,
FAQs, and recommendation papers are available in his blog.

2. Table of Contents
Table of Contents .............................................................................................................................................................. 2
Introduction: ...................................................................................................................................................................... 3
How to automate user creation with SAP GUI Script........................................................................................................ 3
Script Recording and Playback: ........................................................................................................................................ 3
Recording your script: ....................................................................................................................................................... 4
Preparing for the Recording ......................................................................................................................................... 4
Recording the transaction code ................................................................................................................................... 4
Modifying the script: ....................................................................................................................................................... 5
How to play script after the changes: .......................................................................................................................... 8
Script Development tools .............................................................................................................................................. 8
Enable GUI Scripting: ....................................................................................................................................................... 9
Further references: 10
Community Disclaimer .................................................................................................................................................... 11

3. Introduction:
SAP GUI Scripting is an automation interface which is available in SAP. It enhances the capabilities of SAP GUI.
Using this interface, end users may automate repetitive tasks by recording and running macro-like scripts. It is
shipped with SAP GUI 6.20 and later versions and compatible with all R3 versions currently supported by SAP and
applications built on top of WEB AS 6.10 to 6.40
Non -Dynpro based applications (BSP, Web Dynpro) are not supported. See SAP note 58702 for known limitations.
How to automate user creation with SAP GUI Script
Script Recording and Playback:
This will allow recording the activities in SAP and playback again to repetitive the same tasks. Below are the steps:
1. Click Customize Local Layout button - in the SAP Easy Access window
2. Select Script Recording and Playback option
“NOTE: If the Script Recording and Playback option is grayed out as shown above, follow the steps mentioned in
the Enable GUI Scripting section
3. Select Play button in the Record and Playback screen

4. Recording your script:
Preparing for the Recording
1. Go to customize local layout and select Script Recording and Playback
2. Go to button more
3. Save your file.
4. Press the Record button to start recording your script
5. Execute the steps to start recording
Recording the transaction code
1. Enter transaction code SU01
2. Enter the Username and click Create
3. Enter all the required fields (Last name is mandatory by default in SAP).
4. Goto Logon Data tab and provide password and usergroup details.
Note: These details will be encrypted and you need to modify the script once recording is done. SAP GUI
scripting will not record the passwords.
5. Goto Roles tab and assign the required roles.
6. Update any additional fields that are required, and Save the user.
7. Click the Stop Recording button .

5. Modifying the script:
Now the recorded script should be modified. Open the File that was saved earlier.
After Recording SAP GUI Script Code Looks Like Below.
To make feasible you need to insert some basic VB commands to extract the data from Excel or note pad.
1: Insert below script1 to take values from Excel you have after .
2: Insert below script2 after

6. To take values from row in excel
3: Replace this script line already available
Replaced code:
4 : Replace the below script line already available after recording.
Replaced code:
Note: Password will be encrypted like as below after initial recording of the script, please change them to display as
below
Before:
After Replaced with welcome:
5. Insert Loop after the last line of the code.
Final Script after changes looks like below and you are ready to create n number of users in SAP with Recording
and play back option.
Refer Script in Point 1 above
C:GadiBOOK1.xls refers
Excel path

7. Refer Script in Point 2 & 3 above
Refer Script
in Point 4
above
Refer Note
Above
Refer Script in Point 5
Save it and play now.

8. How to play script after the changes:
1. Select options script recording and play back
2. Click on Play button and select the file you saved in Recording your script (ref point 2)
Script Development tools
The script development tools will help you to troubleshoot scripting issues. To use the script development tools,
click the Local Layout button - in the SAP Easy Access window

9. Enable GUI Scripting:
To enable GUI Scripting, follow the steps mentioned below:
1. Click the “Customize Local Layout” Icon.
2. Click Options
3. Enable the scripting options as shown below:
If the scripting option still doesn’t work, ensure that the parameters in the profile parameters are activated. Follow
the below mentioned steps:
1. Goto RZ10 transaction code.
2. Select Default profile from the Possible entries list of Profile.
3. Select Extended Maintenance option and click Change.
4. Set the parameter value to True for parameter sapgui/user_scripting (The parameter can be added with the
value, incase if it doesn’t exist)
5. Add parameter “sapgui/user_scripting_per_user” with value True
5. Save and activate.

10. Adding the parameter sapgui/user_scripting_per_user” with value True, will do an authorization check and will
allow only the users who has authorization to the authorization object S_SCR with activity 16 (Execute).
Further references:
• SAP Note 983990 - SAP GUI Scripting security: Enable Scripting per system user
• SAP Note 480149 - New profile parameter for user scripting at the front end
• SAP Note 1098286 - Authorization check for user scripting
• SAP Note 692245 - Additional server based security options for Scripting
• SAP Wikis and Documents

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Authors Disclaimer
Some part of this article is referenced from SAP Help and Wiki documents. We have presented this document as a complete
reference document for using SAP GUI scripting for user creation since there is no such documentation available. We
hereby acknowledge the credit for the extracted content to the real authors and we thank them for providing such an useful
information to the community.