The document discusses the implementation of a new archives management tool called ArchivesSpace at the University of Edinburgh, detailing the various archives included and the transition from previous systems. It highlights the features of ArchivesSpace, such as its web-based interface and integration capabilities, and notes the collaborative efforts involved in its deployment. Additionally, it provides links to resources and further information regarding collections and applications related to the project.

1. ~ a new tool for archives
management~
~a new tool for archives management~
S COT T RENTON, L IBRARY DIGI TAL
DEVELOPMENT
UNIVERS I TY OF EDINBURGH
JULY 201 4

2. Archives at Edinburgh
 Part of Centre for Research Collections
 Categorised under Special Collections & Archives
 Wide and Varied Selection of Archives
 Laing Archive
 ECA Archive
 Carmichael Watson Archive
 Roslin Archive
 Godfrey Thomson’s Psychology
 Lothian Health Services Archive

3. Edinburgh College of Art Archive
 Includes Sean Connery’s life modelling contract
 Don’t believe it?
EU3153 A.Fairweather, Sean Connery as a Life Model, 1952

4. Current Management
 Standard ISAD(G), Schema EAD (XML)
 Laid down by GASHE and NAHSTE projects
 CMSyst: in-house built MySQL/PHP application
 Data feeds Archives Hub, ARCHON, CW site (EDINA)

5. Which System?

6. Archivists’ Toolkit
 Predecessor to ArchivesSpace, and trialled
extensively
 Structured to work with EAD, ISAD(G) standards
 MySQL database
 Good authorities control
 No front end!

7. ArchivesSpace
 All archivist functionality in one place
 Web delivered
 Open Source
 Lyrasis network

8. Infrastructure
 MySQL database
 Runs under Web Server (often Jetty, but we use
Tomcat)
 Code developed in JRuby, available Open Source
through github
 Four webapps:
 Public front end
 Admin area
 Backend (communicator)
 SOLR

9. Migration
 Data all available from CMSyst
 Exported in EAD
 Some obstacles getting EAD to map correctly to
loaded authorities using application
 Some obstacles getting Authorities to map to
ArchivesSpace table structure in JSON load

10. Digital Objects
 ArchivesSpace has functionality to link out to
illustrative digital objects- LUNA system
 CSV Import of data

11. Uptake
 Popular in America
 We are the first European institution to take it
 Charter Members (54) executive
 General Members (100+) can contribute
 Include Auckland and Hong Kong now

12. collections.ed
 ArchivesSpace will effectively be the expression of
archives within
 Need to brand seamlessly through CSS
 Need to surface Archives as CLDs
 1000s of collections

13. Collaborative Project
 Good training delivered to Archivists
 Curators, archivists, projects and innovations staff
and digital developers all involved
 User manual collaboratively composed
 Good collaboration with other institutions-
ArchivesSpace list is lively…
 Interns

14. Next Steps
 Conferences in Madrid and Newcastle
 Sister application for museums- CollectionSpace

15. Further Info
 Coming soon: http://collections.ed.ac.uk/archives
 Our collections portal: http://collections.ed.ac.uk
 ArchivesSpace site: http://www.archivesspace.org/
 ArchivesSpace code: https://github.com/hudmol/archivesspace
 Gateway to Scottish Higher Education: http://www.gashe.ac.uk/
 Navigational Aids for the History of Science, Technology and the Environment: http://www.nahste.ac.uk/
 Carmichael Watson website: http://www.carmichaelwatson.lib.ed.ac.uk
 Towards Dolly website: http://www.archives.lib.ed.ac.uk/towardsdolly/
 LHSA website: http://www.lhsa.lib.ed.ac.uk
 ARCHON: http://apps.nationalarchives.gov.uk/archon/
 Archives Hub: http://archiveshub.ac.uk/
 Images Online at University of Edinburgh: http://images.is.ed.ac.uk
 Our contact: lddt@mlist.is.ed.ac.uk