The document describes the process for validating 1601E, 1601F, and 2550Q diskette and data files. It involves selecting the file type, browsing for the corresponding filename, validating the file, viewing the validation report, and receiving confirmation of where the validated file is stored. Key steps include choosing the transaction type from a menu, browsing directories to select the correct filename, validating the file, viewing error reports or confirmation of no errors, and receiving information on the validated file location.

1. 1. User can either validate 1600,1601E and
1601F diskette and data files. To validate
1601E files, click Validation and the
Alphalist Validation Module screen will
appear.
Note: Validation is auto-checking of data
conformity with prescribed data
structure.
Encode the TIN and the Branch Code (9
digit TIN without RDO Code) of the
withholding agent at the <TIN of
Withholding Agent> field. The <Year>
field is defaulted to the current year.
2. Click button on the <1601E> field to
choose the transaction type to be validated,
the 1601E Validation Menu screen
appears. Click on <Browse> to search for
that certain filename.
3. After clicking the <Browse> button, a
directory screen will appear. From the
directory screen choose and click the
filename corresponding to the type of
transaction to be validated. Filenames
contain the following letters depending on
the transaction to be validated: E=1601E
and F=1601F. In this case, choose E then
click <Ok> button to continue the process.
For 1601E
BUREAU OF INTERNAL REVENUE
Systems Development Division
Version 2 February 2006
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Job - Aid
Alphalist Validation Version 2.0
Monthly Alphalist of Payees (MAP)

2. 4. After clicking the <Ok> button, it will go
back to the 1601E Validation Menu. Click
on <Validate File> to continue the
validation.
5. A Log Directory screen will appear. The
default directory is “reports”. The user may
choose the folder where to save the report
generated after validation, then click
<Select> button to complete the validation
process.
6. After validation, the report generated will
automatically appear. This report will
indicate any errors found during validation.
Otherwise, the report will specify that no
errors were encountered. Click X at the
upper right corner to close the Notepad
window.
Job - Aid
Version 2 February 2006
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BUREAU OF INTERNAL REVENUE
Systems Development Division
Alphalist Validation Version 2.0
Monthly Alphalist of Payees (MAP)

3. 7. After closing the notepad window a
validation window will appear informing the
user where the validated file is stored.
Job - Aid
Version 2 February 2006
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BUREAU OF INTERNAL REVENUE
Systems Development Division
Alphalist Validation Version 2.0
Monthly Alphalist of Payees (MAP)

4. 1. User can validate the SAWT forms diskette
and data files. To validate 2550Q files,
click Validation and the Alphalist
Validation Module screen will appear.
Note: Validation is auto-checking of data
conformity with prescribed data
structure.
Encode the TIN and the Branch Code (9
digit TIN without RDO Code) of the
withholding agent at the <TIN of
Withholding Agent> field. The <Year>
field is defaulted to the current year.
2. Click button on the <SAWT> field to
choose the transaction type to be validated,
the SAWT Validation Menu screen
appears. Click on <Browse> to search for
that certain filename.
3. After clicking the <Browse> button, a
directory screen will appear. From the
directory screen choose and click the
filename corresponding to the type of
transaction to be validated. Filenames
contain the following letters depending on
the transaction to be validated. Click <Ok>
button to continue the process.
For SAWT Form 2550Q
Version 2 February 2006
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Job - Aid
BUREAU OF INTERNAL REVENUE
Systems Development Division
Alphalist Validation Version 2.0
Summary Alphalist of Withholding Taxes (SAWT)

5. 4. After clicking the <Ok> button, it will go
back to the 2550Q Validation Menu. Click
on <Validate File> to continue the
validation.
5. A Log Directory screen will appear. The
default directory is “reports”. The user may
choose the folder where to save the report
generated after validation, then click
<Select> button to complete the validation
process.
6. After validation, the report generated will
automatically appear. This report will
indicate any errors found during validation.
Otherwise, the report will specify that no
errors were encountered. Click X at the
upper right corner to close the Notepad
window.
Job - Aid
Version 2 February 2006
Page 5
BUREAU OF INTERNAL REVENUE
Systems Development Division
Alphalist Validation Version 2.0
Summary Alphalist of Withholding Taxes (SAWT)

6. 7. After closing the notepad window a
validation window will appear informing the
user where the validated file is stored.
Job - Aid
Version 2 February 2006
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BUREAU OF INTERNAL REVENUE
Systems Development Division
Note: For BIR Users please see Annex of Alphalist MAP/SAWT Jobaid
Alphalist Validation Version 2.0
Summary Alphalist of Withholding Taxes (SAWT)

7. 7. After closing the notepad window a
validation window will appear informing the
user where the validated file is stored.
Job - Aid
Version 2 February 2006
Page 6
BUREAU OF INTERNAL REVENUE
Systems Development Division
Note: For BIR Users please see Annex of Alphalist MAP/SAWT Jobaid
Alphalist Validation Version 2.0
Summary Alphalist of Withholding Taxes (SAWT)