The document discusses common frustrations organizations face with inefficient processes, outdated systems and excessive use of spreadsheets. It describes how eBMS helps eliminate these issues through customized digital solutions. eBMS offers a scalable web-based platform to automate processes, improve collaboration and provide management dashboards and reporting. The platform can be configured flexibly to meet various organizational needs across different functions and industries.

1. eBMS

2. Common frustrations within organisations?
eBMS
Inefficient &
Disorganised Processes Inadequate Outcomes
MS Excel
Spr/sheets
Old Legacy Systems &
Technology
No Workflow &
Outdated & Limited Collaboration
Complicated Multiple versions of
Database Excel Spreadsheets
Data Overload, no
Paper Forms
information
(i.e. forms)
No Management Dashboards &
Limited Reporting
People trapped behind
Spreadsheets
eBMS helps to eliminate the above frustrations across
multiple solutions and organisational functions.
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3. Who we are
eBMS
eBMS makes life at work easier, productive and more
valuable for employees, managers and department heads.
Since its inception in 1999, eBMS has helped a number of high
profile organisations & departments within the private and
public sector to automate their processes.
We help clients to become better organised with People & Processes
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4. What we offer organisations
eBMS
Take your old paper, Access, Excel, legacy registers and non-
formalized processes and …
 Build user-friendly solutions on a ‘web-based database platform’
tailored to suit council’s exact & unique requirements and compliance.
We call this the eBMS Platform.
We also have deep VBA skills to build advance solutions
Enables organisations to have: ‘Big System Features
at
 comprehensive management systems (hosted)
Small System Prices’
 with value added features That offers
 100% fully customised
Greater
Improved &
Become Better process
 build in short timeframes Faster Decision
Organised transparency &
making
accountability
 Integrated with other systems
Access data Improved
 at low cost with rapid ROI when ever & collaboration ,
where ever i.e. sign-offs &
web based control
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5. A platform, scalable to current & future needs
Start from „Vanilla System‟ OR a „Clean Canvas‟
Example of Systems we do: eBMS
• Management
– Action & KPI Management System eBMS is a Scalable Web-based
– Balanced Scorecard System
– Admin and Case Monitoring Systems, etc Database Applications Platform:
• Supply Chain We offer flexible solutions to help you
– Supplier Management & Performance System
– Supply Contract Management System
capture, manage ,report and drive
– Supply & Client Interfaced System, etc desired outcomes .
• Marketing
– Customer Relationship Management (CRM)
– Customer Complaints & Service System
– Client Survey and Action System
– Customer Loyalty Program , etc
• Human Resources
– Job Descriptions & KPI Management Systems
– OH&S Systems
– Employee Database Management System
– Staff Rotation System
– Induction Processing System , etc
• Operational & Quality
– Customised and Company Specific Systems
– Sub Contract Management System
– Defect & Rejects Return System
– Maintenance Management System (Equipment & Vehicles)
Scale-up as
• Financial & Risk needed
– Risk Reporting, Assessment and Tracking System
– Compliance Systems, etc
The above is just a snapshot of what we can provide.
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6. Key Features of the eBMS Platform
eBMS
Key Features Can Do
1 Scalability - Unlimited automated processes on one platform
Robust Systems – Your own look & Feel
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3 Work Flow – Multi level & Secure
Management Dashboards – e.g. to generate the automated
4 reporting of department, categories, customers …
Drill Down - Able to Group/ Un-Group : Department /
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Categories/ Customer/ …
Automated Business Rules – Prioritisation, Integration,
6 Reminders, Automated Communication
Ease of Integration – Talking to your other systems via CSV
7 files
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7. We can also….
Turn “floating Excel Spreadsheets” into Robust Systems
eBMS
Option 1
Turning „Informal Excel Spreadsheet‟ Option 2
processes….
Gain visibility, continuity and automated
reporting on a range of Excel spreadsheets.
…into formal system
…with system attributes that will effectively drive & control desired outcomes
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8. We can also…
Make old systems new again
eBMS
Option 3
Save money by extending the lifetime of your old “legacy system”,
e.g. old MRP or Database system, by giving it updated functionality
Old Legacy System Revamped System
Old Database with
limited functionality
which is compensated
by Excel Spreadsheets
VS Upgrade old system
with new
and additional paper
functionality saving
documents
you time and money
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9. Configure around your needs
eBMS
Our platform is like
„playdough‟.
We can shape & configure the eBMS
platform features around your exact
data capturing, management and
reporting needs.
Helping you to drive outcomes,
achieve compliance and gain
more control.
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10. 1 2 Scalable & Own Look & Feel
eBMS
Complete Your own look
customisation & feel with
around your maximum Start with one
processes flows scalability solution and
add over time
as your needs
unfold
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11. 3 Effective Workflow
eBMS
 eBMS provides a flexible and traceable
workflow system
Manager Approvals
Responsible person, status, and priority for all forms
My eForms „Todo List‟
As complex as your need dictates
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12. 4 Management Dashboards
eBMS
Charting of data
in customised
management
dashboards The interrogation
of data is easy
and quick
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13. Drill down reporting can be build up in one form e.g.
5 "Tab" or "Scroll Down" or "Link"
eBMS
Various profile
reports which is
quick and easy to
design by the
user. Once
designed, the
reports are
available at their
finger tips – this
turns out to be a
huge time saver
for staff.
Grouping of data
for improved
“drill down”
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14. 6 Automated Business Rule Execution
eBMS
Set Scheduler
to prioritise
data
Automated activities can be
triggered through our scheduler or
at the push of a button.
Activate automated:
• Notifications & Reminders
• Altering content within records
• Importing & exporting of data
Set Scheduler
to run when • Adding of records
you need it.
•Raising record priority
•and many more
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15. 6
Integration
eBMS
 Data can be
imported and
exported
easily in excel
or csv format
 Imports and
exports can
be scheduled
to help
integrate with
other systems
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16. Intelligence – Support Excel Functionality
eBMS
 Advanced formula engine supporting Excel functionality and more
 Sophisticated behaviour can be attached to many aspects of forms
 Behaviours can be triggered from form interaction or scheduled
events
Calculation and intelligence driven forms
Traffic Light Reporting
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17. Easy to use templates for data capturing
eBMS
Forms are easy
to configure to
your exact data
capturing
needs
Collapsible
forms - more
user friendly
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18. Content & Document Library
eBMS
Document
library and
attachment of
document per
record
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19. Escalation and notifications
eBMS
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20. Setting and keeping standards
eBMS
Have imbedded
video or
information
buttons to
show what is
expected.
„Training on the
job‟
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21. eBMS is Easy to Manage & Maintain
eBMS
- The
management of
templates (i.e.
eForms) in an -Built in control
effective and for deleting
efficient way. records
-Efficient
integration
(Import &
Export of date
- Multi Level vis CSV files
security to
ensure that
authorised
people are
working with
the right data. -The effective
scheduling of
business rules,
reminders, and
- Capability for integration
greater procedures.
compliance and
control demand
a clear audit
trail on all
system
activities.
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22. Last Thoughts
eBMS
 Do more with less effort at higher quality
 Affordable process automation in councils
 Rapid solution building for fast benefit realisation
 Become better organised with managerial activities
 Makes your managerial activities more agile
 Drive & implement process improvements
 Quick and better decision making
 Better delivery of KPIs
www.ebms.com.au
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