This document outlines policies and procedures for academic advising at University College. It discusses student and advisor responsibilities. Students are responsible for things like attending appointments, coming prepared with questions, and following advisor recommendations. Advisors are responsible for assisting students with educational planning, being accessible, and maintaining confidentiality. The document also covers academic terminology like Dean's List, withdrawing from classes, probation, and satisfactory academic progress requirements. It provides information about resources like SeaNet, degree audits, and major sheets to help students register for classes and track their progress.

1. University College Advising
Presentation
Policies and Procedures for
Academic Advising
2016

2. Student Responsibilities for
Advising Include…
 Attend regular appointments and make regular contact with your
advisor each semester by email and phone.
 Be an active learner by coming prepared to each appointment with
questions and/or materials for discussion.
 Be open to developing and clarifying your personal values and goals.
 Complete all recommendations from your advisor.
 Research majors, minors, policies, procedures, and opportunities as
appropriate.
 Utilize advising tools to track your academic progress and goals.
 Accept responsibility for your decisions and actions.
 Regularly check your UNCW email account for official communication.

3. University College Advisor’s
Responsibilities Include…
 Assist and support students in the development of educational plans that are
consistent with their abilities and interest.
 Be accessible during office hours in person, by telephone, or e-mail.
 Create and maintain an interactive environment encouraging mutual trust and
open communication.
 Empower students to take responsibility for their academic success.
 Maintain accurate and timely records.
 Maintain confidentiality pursuant to the Family Educational Rights and Privacy Act
(FERPA).
 Provide information and strategies for using university resources and services
relevant to the student’s individual needs.
 Stay informed of current and changing academic policies, regulations and
program requirements.
University College is your one stop shop for Academic Advising in your
freshmen year.

4. Part 1
Academic
Vocabulary
This module
will focus on
terms such as
Dean’s List,
Withdrawing,
Probation, &
Satisfactory
Progress.

5. Dean’s List
Cumulative GPA of
12-15 hours3.5 GPA
15+ hours3.2 GPA
No grade below a B.
This shows academic excellence.

6. Withdrawal Policy for
Undergraduate Students
The deadline for dropping with a W is October 10, 2016.
Withdrawal from a course before the deadline = “W”.
Withdrawal from a course AFTER the deadline = “WF”. (Which calculates as
an “F” in GPA calculation).
Students are limited to 16 credit hours of “W” withdrawals during a student’s
entire undergraduate career.
Any courses from which the student withdraws beyond 16 hours, will be a
“WF”.

7. Academic Probation is
anytime your cumulative GPA is
below a 2.0
Students with a GPA below 2.0 for two consecutive semesters will be dismissed
from the university. Students may be allowed to improve their GPA in summer
session immediately following their dismissal.
If you earn a Term GPA below 1.0, it will require review from an appropriate dean to
determine academic eligibility.
Term GPA 0.0 automatic dismissal for two consecutive semesters.
Students can repeat a course if they make a C- or less and replace the grade for
up to 16 hours of classes.

8. Satisfactory Academic Progress
Students must have at least 67% progress towards
degree completion.
Earned hours/Attempted hours =
% Progress towards Degree
If you are below 67%, this can affect your financial aid
or expected graduation date.
Ask your advisor if you have any questions.

9. Part 2
Resources in
SeaNet
This module will
explore SeaNet.
SeaNet is the
portal for
student
records, class
info &
registration.

10. How do I find my advisor?
Your advisor’s name and contact info are located
in SeaNet
• SeaNet
• Student Services & Fin. Aid
• Registration
• Advisor Information

11. Degree Audit
Your degree audit is located in SeaNet and is the best
resource to track your progress towards graduation.
To see your Degree Audit,
follow these instructions.
Run your degree audit
before class so you can
talk about this experience
in class.
http://uncw.edu/reg
/degAudit-Stu-
HowTo.htm

12. Transcript—
An inventory of
taken including
transfer and AP/IB
credit.
 Go to SeaNet
 Click on Student Services
& Fin. Aid
 Student Records
 View Unofficial Transcript
Degree
Audit—
Evaluation of
progress towards
graduation.
 Go to SeaNet
 Click on Student Services
& Fin. Aid
 Student Records
 Degree Audit
 Follow instructions

13. Common Errors
in Registration
When you register you may encounter
these errors.
PRE/CO REQ ERROR:
You lack the pre or co requisite to
register (make sure you sign up for
lectures and labs at the same time
to prevent this error.)
TIME CONFLICT
The class you chose conflicts with a
current registered class.
HOLDS
Prevents registration, obtaining
transcripts and or/diploma until
settled. Check SeaNet to see if you
have a hold.

14. Part 3
Tips & Tools for
Registering
This module will
focus on
University
Studies, Major
Sheets, how to
schedule
advising
appointment
and student
status.

15. Student Status & Declaring
 Freshmen- <30 semester hrs.
 Sophomore- 30-59 semester hrs.
 Junior- 60-89 semester hrs.
 Senior- >89 semester hrs.
 Typically students declare their
major when they’ve earned
24-45 hours.
 To declare your major you
must have earned 24 hours at
UNCW and be in good
academic standing.

16. How to Graduate
To graduate in 4 years, you must
average 31 hours per year to earn 124
hours to graduate. This means you
would take 15-16 hours per semester
to graduate on time. Summer school
is an option and this does not include
any transfer or AP credit.

17. Requirements for Graduation
• University Studies Requirements
• Major Requirements
• Electives or minors
Fulfill these requirements and earn a
minimum of 124 hours to graduate and be
in good academic standing

18. University Studies
Requirements also
known as General
Education
Requirements
Click on each of the video links to learn
about the requirements. The University
Studies Requirements Sheet can be
found here.
Link #1
Link #2
University Studies needs to
be completed by the time
you graduate.

19. The foreign language category requires students to
complete the 201 level or higher in their high school
language or take 101 or 102 in a new language. You
cannot take a lower level course than your
placement.
The Math course you need to take relies largely on
your major. Check the major sheets as a guide in
choosing an appropriate course.
Foreign
Language &
Math Category

20. Choosing a Major
 A B.A. is a Bachelor of Arts, which focuses on breadth of
knowledge, where a B.S. is a Bachelor of Science. The B.S. focuses
on depth of knowledge.
 Each major differs in the number of hours required.
 If you are undecided about your major, work with your academic
advisor and the Career Center to start identifying appropriate
resources to explore career and educational options.
Find Major Sheet by clicking here and selecting your major or majors.

21. For Your
Advising Session
• Review this module
• Show up on time
• Bring a written list of at least
five courses for next semester
• Be familiar with University
Studies & major options

22. At Your Advising
Session
This is your time to talk about future
goals and creating a plan to get
there.
We will:
• Review the courses you
bring to the advising
meeting.
• Provide academic
information on degree
programs and guide
students to appropriate
majors
• Assist with course
recommendations and
course load.
• Refer to appropriate campus
resources and services.
• Give you a Registration PIN
(Secret Code for
Registration)
• Info for your Time Ticket
(Specific time you register)

23. To schedule an
appointment
Appointments are
made online. Look
for an email from
your advisor or
University College
for instructions.