The document outlines a 7-phase action plan to develop a management system for the ICS Faculty Club at Western Mindanao State University. It includes time estimates and dependencies for over 50 individual activities, from initial planning and requirements gathering through coding, testing, implementation, and deployment. The final phases involve finalizing the graphical user interface, testing the full system, addressing any errors, and deploying the completed project.

1. ICS Faculty Club Management System Action Plan
Activity Time Estimates Required
Resources
Dependencies Person-in-Charge
# Duration Start End
Plan Release
[Phase 1 – Planning]
To identify and propose a solution on a given problem
1.1 Conduct research about the given system. 1 week
Sept. 28,
2020
Oct. 3, 2020
PC/Laptop,
internet
None
Group
1.2 Identify the Problem. 1 week Oct. 3, 2020
Oct. 10,
2020
PC/Laptop,
internet
Act. 1.1
Group
1.3 Construct questions to be ask in interview. 1 week
Oct. 10,
2020
Oct. 17,
2020
PC/Laptop,
internet
Act 1.2
Group
1.4 Schedule and conduct an Interview. 2 hours 3PM 5PM
PC/Laptop,
internet
Act 1.3
Group
1.5 Propose a Solution. 2 days
Oct. 21,
2020
Oct. 23,
2020
PC/Laptop,
internet
Act 1.4
Group
[Phase 2 – Requirement Analysis]
Gathering data that can help solve the client’s need
2.1 Assessing client’s feedback 8 days
Oct. 26,
2020
Nov. 3,
2020
PC/Laptop,
internet
Act 1.4 & 1.5
Group
2.2 Determine the client’s needs. 8 days
Nov. 4,
2020
Nov. 12,
2020
PC/Laptop,
internet
Act 1.4 & 1.5
Group
2.3 Identify the main features of the system. 8 days
Nov. 13,
2020
Nov. 21,
2020
PC/Laptop,
internet
Act 1.4 & 1.5
Group
Identify the users of the system. 5 days
Nov. 22,
2020
Nov. 27,
2020
PC/Laptop,
internet
Act 1.4 & 1.5 Group
2.4 Identify possible issues of the system. 5 days
Nov. 28,
2020
Dec. 3, 2020
PC/Laptop,
internet
Act 1.4 & 1.5 Group
2.5
Identify the scope and limitations of the
system.
1 week Dec. 5, 2020
Dec. 12,
2020
PC/Laptop,
internet
Act 1.4 & 1.5
Group

2. Activity Time Estimates Required
Resources
Dependencies Person-in-Charge
# Duration Start End
2.6
Identify the scope and limitations of the
user.
1 week
Dec. 12,
2020
Dec. 19,
2020
PC/Laptop,
internet
Act 1.4 & 1.5
Group
JANUARY 25, 2021-FEBRUARY 15, 2021 BREAK
Build Release
[Phase 3 – Coding & Testing & Design]
Perform the initial testing of the project
3.1 Develop the initial system. 2 weeks
Feb. 16,
2021
Mar. 2,
2021
PC/Laptop,
internet
Act. 2.3 & 2.4
Group
3.1.1 User Module (Admin, Secretary, Cashier) 2 weeks
Feb. 16,
2021
Mar. 2,
2021
PC/Laptop,
internet
Act. 2.3 & 2.4
Group
3.1.2 Account Payment Module 2 weeks
Feb. 16,
2021
Mar. 2,
2021
PC/Laptop,
internet
Act. 2.3 & 2.4
Group
3.1.3
Dashboard for User, Admin, Secretary,
Cashier
2 weeks
Feb. 16,
2021
Mar. 2,
2021
PC/Laptop,
internet
Act. 2.3 & 2.4
Group
3.2 Transform the design into source code. 3 days
Mar. 2,
2021
Mar. 5,
2021
PC/Laptop,
internet
Act. 2.3 & Act. 2.4
Group
3.3 Debugging of system source code. 2 days
Mar. 5,
2021
Mar. 7,
2021
PC/Laptop,
internet
Act. 3.1
Group
3.4
Assessing the initial process to minimize
source errors.
2 days
Mar. 7,
2021
Mar. 9,
2021
PC/Laptop,
internet
Act. 3.1
Group
3.5
Perform initial testing of system source
code.
1 day
Mar. 10,
2021
Mar. 10,
2021
PC/Laptop,
internet
Act. 3.1
Group
3.6 Design UI & GUI. 1 week
Mar. 10,
2021
Mar. 17,
2021
PC/Laptop,
internet
Act. 3.2
Group
User Acceptance Testing
[Phase 4 – Evaluation]
Client testing and performing tests for the system functions, UI and GUI of the project
4.1 Schedule a consultation with the Client 1 day
Mar. 18,
2021
Mar. 18,
2021
PC/Laptop,
internet
Act. 3.5
Group

3. Activity Time Estimates Required
Resources
Dependencies Person-in-Charge
# Duration Start End
4.2 Client trial testing. 1 day
Mar. 19,
2021
Mar. 19,
2021
PC/Laptop,
internet
Act. 3.5
Group
4.2.1 Assessment of client’s feedback. 1 day
Mar. 20,
2021
Mar. 20,
2021
PC/Laptop,
internet
Act. 4.1
Group
4.2.2 Perform system debugging. 3 days
Mar. 20,
2021
Mar. 23,
2021
PC/Laptop,
internet
Act.4.1.1
Group
4.3 Identify system errors. 3 days
Mar. 23,
2021
Mar. 27,
2021
PC/Laptop,
internet
Act. 3.5
Group
4.3.1 Iterate build process (if necessary) 3 days
Mar. 27,
2021
Mar. 30,
2021
PC/Laptop,
internet
Act. 4.1
Group
4.3.2
Assessing the system whether it meets the
initial requirements and objectives.
3 days
Mar. 30
2021
Apr. 2, 2021
PC/Laptop,
internet
Act. 4.1.1
Group
4.4 Perform the testing of system functions. 3 days Apr. 2, 2021 Apr. 5, 2021
PC/Laptop,
internet
Act. 4.1.2
Group
4.5
Iterate consultation & Client trial testing (if
necessary)
1 day Apr. 5, 2021 Apr. 5, 2021
PC/Laptop,
internet
Act. 4.3.2
Group
Prepare Release
[Phase 5 – System Design]
To create a flow diagram and apply it on the developing database system
5.1 Regulate the Data Flow Diagram 3 days
Apr. 5, 2021 Apr. 8, 2021 PC/Laptop,
internet
Act. 3.1
Group
5.1.1 Modify the UML diagram 3 days
Apr. 8, 2021 Apr. 11,
2021
PC/Laptop,
internet
Act. 3.1
Group
5.1.2
Modify the HIPO (Hierarchal Input Process
Output)
3 days
Apr. 11,
2021
Apr. 14,
2021
PC/Laptop,
internet
Act. 3.1
Group
5.1.3 Construct the Entity Relation Diagram 2 days
Apr. 14,
2021
Apr. 16,
2021
PC/Laptop,
internet
Act. 3.1
Group
5.1.4 Iterate designing UI & GUI. 1 day
Apr. 17,
2021
Apr. 17,
2021
PC/Laptop,
internet
Act. 5.1.3
Group

4. Activity Time Estimates Required
Resources
Dependencies Person-in-Charge
# Duration Start End
5.2 Developing the Database. 5 days
Apr. 17,
2021
Apr. 22,
2021
PC/Laptop,
internet
Act. 4.5
Group
[Phase 6 – Software Design]
Modification and creation of other UI
6.1
To work with the creation of UI for the
entire software
2 days
Apr. 22,
2021
Apr. 24,
2021
PC/Laptop,
internet
Act. 5.1.4
Group
6.2
To work with the creations of icons,
buttons, navigation pages
2 days Apr. 24,
2021
Apr. 26,
2021
PC/Laptop,
internet
Act. 5.1.4
Group
6.3 UI for all the transactions will be created.
2 days Apr. 26,
2021
Apr. 28,
2021
PC/Laptop,
internet
Act. 5.1.4
Group
6.4 Perform the UI & GUI testing.
2 days Apr. 28,
2021
Apr. 30,
2021
PC/Laptop,
internet
Act. 5.1.4 Group
6.5 Modification of the GUI & UI.
2 days Apr. 30,
2021
May 2, 2021 PC/Laptop,
internet
Act. 5.1.4 Group
[Phase 7 – Implementation]
Finalizing & Deployment of the system.
7.1 Finalize Graphical User Interface 2 days
May 2, 2021 May 4, 2021 PC/Laptop,
internet
Act. 6.4
Group
7.1.1 Review and distribute designing tasks 2 days
May 4, 2021 May 6, 2021 PC/Laptop,
internet
Act. 3.6
Group
7.1.2
Finalize User Module (Admin, Secretary,
Cashier)
2 days
May 6, 2021 May 8, 2021 PC/Laptop,
internet
Act. 6.5
Group
7.1.3 Finalize Account Payment Module 2 days
May 8, 2021 May 10,
2021
PC/Laptop,
internet
Act. 3.1
Group
7.1.4
Finalize Dashboard for User, Admin,
Secretary, Cashier
2 days
May 10,
2021
May 11,
2021
PC/Laptop,
internet
Act. 3.1
Group
7.2 Create a presentation for Client’s feedback 1 day
May 11,
2021
May 11,
2021
PC/Laptop,
internet
Act. 4.2
Group

5. Activity Time Estimates Required
Resources
Dependencies Person-in-Charge
# Duration Start End
7.2.1 Document User-Client feedback. 1 day
May 11,
2021
May 11,
2021
PC/Laptop,
internet
Act. 4.2 Group
7.3 Enhance the development/construction
1 day May 12,
2021
May 12,
2021
PC/Laptop,
internet
Act. 7.1
Group
7.3.1 Testing of the developed system
1 day May 13,
2021
May 13,
2021
PC/Laptop,
internet
Act. 7.1
Group
7.4
Testing & analyzing each unit of the entire
system to see if it’s working properly.
1 day May 14,
2021
May 14,
2021
PC/Laptop,
internet
Act. 7.4
Group
7.4.1
Finalizing & testing the components and its
consistency.
1 day May 15,
2021
May 15,
2021
PC/Laptop,
internet
Act. 7.4
Group
7.4.2
Checks & validates the system whether it
complies the requirement as specified by
the Client.
1 day
May 16,
2021
May 16,
2021
PC/Laptop,
internet Act. 7.4.1 Group
7.4.3 Client/end user testing.
1 day May 17,
2021
May 17,
2021
PC/Laptop,
internet
Act. 7.4.1
Group
7.4.4 Maintenance of the system.
1 day May 18,
2021
May 18,
2021
PC/Laptop,
internet
Act. 7.4.2
Group
7.5 Troubleshoot system errors.
1 day May 19,
2021
May 19,
2021
PC/Laptop,
internet
Act. 7.4.4
Group
7.5.1 System security enhancement.
1 day May 20,
2021
May 20,
2021
PC/Laptop,
internet
Act. 7.4.4
Group
7.6 Upgrading system capacity.
1 day May 21,
2021
May 21,
2021
PC/Laptop,
internet
Act. 7.4.4
Group
7.6.1 Adds additional features.
1 day May 22,
2021
May 22,
2021
PC/Laptop,
internet
Act. 7.4.4
Group
7.6.2
Finalizing the entire system for the
presentation.
1 day May 23,
2021
May 23,
2021
PC/Laptop,
internet
Act. 7.4.4
Group
7.6.3 Closing the project. 1 day
May 24,
2021
May 24,
2021
PC/Laptop,
internet
Act. 7.6.2
Group

6. Activity Time Estimates Required
Resources
Dependencies Person-in-Charge
# Duration Start End
7.6.4 Deployment of the project. 1 day
May 25,
2021
May 25,
2021
PC/Laptop,
internet
Act. 7.6.2
Group
7.7
Push and merge source to GIT master
repository
1 day
May 26,
2021
May 26,
2021
PC/Laptop,
internet
Act. 7.6.4
Group
7.7.1
Upload design to production environment.
Faculty, Institute of Computer Studies,
Western Mindanao State University
1 day
May 26,
2021
May 26,
2021
PC/Laptop,
internet Act. 7.6.4
Group
Note: The number of phases varies depending on the selected software process model as long as the last two phases are System and Software Design.