The document discusses managing collaborative projects, particularly in a fan fiction context, focusing on the use of free tools for data management and communication among participants. It outlines challenges related to technology access and organization while emphasizing the importance of clear communication and goal setting. Additionally, it highlights the use of various platforms and methods for coordinating efforts, including calendars and checklists.

1. Accio Data
managing collaborative projects with free tools
Jennifer Arnott : March 2013 : jen@modernhypatia.info
http://modernhypatia.info

2. me
IT librarian. geek. fan.

3. Alternity
collaboration. deconstruction. also, fun.

4. what
multiple view points. interwoven stories.

5. the conceit
magical journals

6. 7 years
following the books. currently in year 5.

7. spoilers

8. 12 players
and ~250 readers.

9. 72 characters (major and minor)
6000+ posts
45,000+ comments

10. the challenge
canon. game canon. background.

11. variation
goals. time constraints.
tech access. tech savviness.

12. types
the game. discussion. databases. docs.
family trees. images. timelines

13. technology

14. Dreamwidth
social journaling

15. email & chat
list. one-on-one. archives. IM.

16. data
students
adults
world details

17. Hogwarts Students : the Yahoo version
only 10 tables. limited sort. lots of clicks.

18. Google Docs : evil!pink doom
sort vs. filter. colour codes.

19. indexing
docs

20. docs

21. consistency
names, references, etc.

22. calendars
so many calendars

23. Just a few calendars
make it easy to see important things.

24. timelines
not designed for our needs.

25. Spreadsheet version
colour codes.

26. family
interrelationships

27. Family Echo

28. other tools

29. tech tips

30. memory is
fallible
use tools

31. love your
kludge.

32. save fingers
and brains.

33. create tools that help
section bookmarks. consistent format.

34. alphabet soup
ISS (I solemnly swear) vs
IS (Inquisitorial Squad)

35. try to foresee

36. checklists

37. checklists

38. your work,
your way.

39. people are
complicated.

40. know
your goals.

41. embrace
varied roles.
think library. not book.

42. ebb and flow

43. everyone
has ‘things’.

44. communication
email list. individual emails.
instant messages. group chat.

45. ideas are
not decisions.

46. lake?
people? objects!
skeleton pirates
hostages?
I don’t even
know
dinocroc?
are people
watching? people >
symbols

47. who does
Bella get to
kill?

48. build trust.
let history inform you but not rule you.

49. panic is
not fun.

50. silence is
silence.

51. recognise
brain weasels.

52. we’re
awesome!
(but beware of crashes)

53. feedback.
also awesome.

54. be clear
who’s doing this?

55. sage advice
who’s doing this?

56. questions

57. graphics
Harry Potter icons :
http://www.softicons.com/free-icons/tv-movie-icons/harry-potter-icons-by-artua.com
http://www.iconarchive.com/artist/anton-gerasimenko.html
Other clipart from ClipArt Collection from Macmanus