This blog will help you understand the nitty-gritty of connecting your cPanel email account to Gmail and also validate it for flawless communications.

1. A Simple Guide To Connect
Your cPanel Email to Gmail
Introduction
cPanel, as the name suggests, is a GUI-based control panel with
your web hosting Server. People use cPanel to publish websites,
manage domains, organize web-based files and create email
accounts. Creating an email account in cPanel might not be a
challenge but managing your emails from the webmail interface
is a pain in the neck. If you agree to this, read this
knowledgebase blog till the end.
A Secret Sauce:
The most convenient alternative to accessing webmail is to
connect your email account to Gmail. Configuring your account
(correctly) might involve tedious steps but once done, you will
thank yourself for all your diligence.
Note: This blog is for users with an existing email account
in their cPanel.
Also Read: How To Upload Website Files and Database Using
cPanel
This blog will discuss the following 3 points:
1. Locating your email configuration info

2. 2. Set up a connection with your Gmail
3. Verifying & authenticating your email address
So, let’s get started.
Also Read: How to Add a New Domain To Cpanel?
Locating your email configuration info
To find your email configuration details, go through the
following sequence:
 Login cPanel account
 Head towards the Email Accounts Tab, which is
present under the Email Section.

3.  Click on Connect Devices
 A New Page will open. Scroll down this page to arrive
atMail Client Manual Settings section.

4. As shown in the image, you will see a Blue Box and a Yellow
Box.
 The Blue Box shows secure SSL/TLS settings.
 The Yellow Box shows Non-SSL settings.
Notes:
Please stick to the Blue Box as the SSL/TLS settings are highly
secured.
Please keep this page open in one of the tabs for future reference.
Set up a connection with your Gmail

5. You have 2 options to choose from. You may either connect your
cPanel Email Account with your existing Gmail Account OR create
a new Gmail Account for this purpose.
Log in to your Gmail account, click on the Gear Icon at the top
right corner, and select ‘See All Settings.’ This will open the
‘Settings’ page.
On the Settings page, go to the Accounts (or Accounts and
Import in older version) tab.

6. Go to Check mail from other accounts and click Add a mail
account.
This will open a small yellow pop-up window asking you to Enter
the email address you want to add in the space given. Add
your desired Gmail address, and click on Next. For ease of use,
we will use the email address admin@demosite.hostitsmart.com

7. Gmailify:
When you click next, the system will ask you if you wish to
connect your accounts to Gmailify, OR import emails from my
other account (POP3)?

8. The availability of Gmailify depends on your hosting provider. In
general cases, this option will be disabled. Hence, you must
select the option import emails from my other account
(POP3) and press Next.
Please enter more details about your email account on the next
page. Please head back to the Blue Box Tab showing secure
SSL/TLS settings.
Enter the Incoming (POP3) mail
settings for admin@demosite.hostitsmart.com

9. Incoming Server details:
 Username: admin@demosite.hostitsmart.com
 Password: The one you created for this email address
 Incoming Server: Your website URL - dev.hostitsmart.com
 Incoming Port numbers: IMAP - 993 and POP3 - 995
Once you complete entering the details you will see an interface
as shown in the following image.

10. Tick the boxes next to the options.
A bit about the options.
Leave a copy of the retrieved message on the server - Tick
this option to leave a copy of your retrieved email. This is like
a backup for your email in case you accidentally delete an email.
Always use a secure connection (SSL) when retrieving
mail - Ensure to select this option.
Label incoming messages - Select a label. That label will
appear before every retrieved email.

11. Archive incoming messages (Skip the Inbox) - We don’t
recommend selecting this option. It is always better to receive an
unread email in your inbox, open it, read it and then decide on
further action.
Also Read: How to Create a Subdomain For Your Website
Once you are done with the above options, click on Add Account.
If all your information is correct, your yellow popup will show
as Your mail account has been added.
Now the system will ask you, Would you also like to be able
to send mail as hello@mycompany.com? Select the radio
button - Yes, I want to be able to send mail
as admin@demosite.hostitsmart.com and click Next.

12. Please type the name on the next page. All emails sent via Gmail
using this address will display this name. Once completed, click
on Next Step.

13. Please enter more details about your email account on the next
page. Please go to the Tab (Blue Box) showing secure SSL/TLS
settings.

14. Outgoing Server details:
 Username: admin@demosite.hostitsmart.com
 Password: The one you created for this email address
 Outgoing SMTP Server: Your website URL -
dev.hostitsmart.com
 SMTP Port number: For SSL - 465
Once the details get displayed, please select the radio
button: Secured connection using SSL followed by Add
Account.

15. As the last step, you will receive a confirmation code
on admin@demosite.hostitsmart.com
Please check your cPanel email account and open the email
received. You have 2 options at your disposal. The email would
carry a code and a link.
You can either click the link OR copy the code and paste it into
the yellow window.
Doing either of these is enough to verify the email address. Once
verified, connecting your cPanel email account to your Gmail
account is complete.
Note:
You may want to do some test email transactions to confirm that
your emails go through and are received smoothly. There are all
the chances that Gmail identifies the email sent from your cPanel
as spam. Once you mark such emails as Not Spam, Gmail will
start organizing them in your inbox.
Verifying & Authenticating your Email
Address
This step is not a mandatory part of the process, but we
recommend it.
The recipient will see a warning when you send an email using
your cPanel email address. This warning will state that the
received email is not validated. Such emails show a Question
Mark before the sender’s email address.
If the email recipient hovers over the question mark icon, he will
see the following error:

16. Error message:
Gmail could not verify that {INSERT DOMAIN NAME} actually
sent this message (and not a spammer).
What is the logic behind this error message?
This error message is one way to suggest that the received email
might be spam or a phishing attempt. You may also see such a
message in emails received from genuine senders. The issue of
missing SPF records surfaces because the SPF record has not
been set to permit the server to send emails on your domain’s
behalf.
Solution:
Yes, it is possible to resolve this error.
Go to your cPanel Email Account, search for the Authentication
button under Email (settings) and click on it.

17. This will direct you to the Authentication page. You have 2
ways to verify the email address; use DKIM or SPF. Google, in
this case, recommends using DKIM. Click the Enable button
underneath the DKIM.

18. A few warning messages would flash before you, stating that
Google could not validate your domain. These messages are not
a matter of concern as they go away a few hours later, and your
email gets validated.
Once your email is validated, your goal is achieved. You may
send a (test) mail to one of your friends and ask them if they see
the red question mark before your email address or name. The
question mark has probably vanished, and you can easily
conduct your email transactions.
Congratulations!
You have connected your cPanel email account to your Gmail
account successfully.
Now is the time to sip a strong cuppa tea and enjoy the awesome
Gmail experience.
Source
https://www.hostitsmart.com/manage/knowledgebase/241/A-
Simple-Guide-To-Connect-Your-cPanel-Email-to-Gmail.html