A Human Resource Management System(HRMS) is a type of HR software that empowers the management of several HR functions with the use of Information technology. It mainly aims to improve the productivity and efficiency of the business by automating manual and repetitive tasks. This frees up the HR team’s time and increase their productivity.

1. A Complete Guide To Human Resource
Management System (HRMS) in 2024
What is HRMS?
A Human Resource Management System(HRMS) is a type of HR
software that empowers the management of several HR functions with
the use of Information technology.
It mainly aims to improve the productivity and efficiency of the business
by automating manual and repetitive tasks. This frees up the HR team’s
time and increase their productivity.
There are popularly two types of HRMS Payroll and Time & Labour
Management(TLM). Some software have HRIS+Payroll+TLM whereas a
few have HCM+Payroll+TLM.

2. What Are the Common Functions of HRMS
Systems?
Human Resource Management is a function in every organization
designed to increase employee performance aligning with higher
authorities' strategic objectives. HR involves the following sub-functions
and an HRMS helps automate and streamline them:
Recruitment
The right mix of skills and competencies at the right position and time is
a critical task. It includes filling positions through initiatives like internal
job postings, promotions, and employee referrals.
Onboarding
A candidate who has been selected for the job by the organization and
has confirmed his joining will have to report to work on the joining day. A
certain set of activities are done on the first day which is called
Employee Onboarding. An HRMS software can ease the entire process.
Employee Information Management
One of the important activities of the HR department is managing and
maintaining the accurate information of the employees.
The data could include name, gender, date of birth, previous
employment information, payment & statutory information, etc.
It is one of the most critical jobs of the HR department as in a lot of
organizations, decisions are taken based on this data.

3. Time, Attendance & Leave Tracking
Daily tracking of the amount of time worked, leaves, and attendance
management of numerous employees is a hectic task for the HR
department. The Attendance Data is used to process payroll and
generate several statutory reports.
Payroll Processing and Salary Disbursement
Payroll processing is a critical activity for both the organization and the
employee. It involves the calculation of all statutory dues and generating
the necessary reports.
An HRMS software will execute all this automatically. These activities
would also fall under payroll processing.
Employee Engagement
HR Departments are undergoing a change from a transaction-oriented
function to a strategic one. One of the keys to organizational success is
having employees whose requirements and goals are aligned to those of
the organization. HR departments play a vital role in building this
alignment.
Training and Development
Training and development of employees is very necessary as upgrading
the knowledge and skills of the employees empowers the organization.
Employees are also trained in various skills such as leadership skills,
team building, etc., and behavioral skills such as time management,
etiquette, etc.

4. Human Resource Development
A human resource development program is an attempt by the Human
resource department to improve employee motivation and workplace
morale through improved communication and encouraging employee
participation in the decision-making processes. This enhances employee
growth which ultimately contributes to achieving organizational goals.
How Can HR Software Benefit an Organization?
The main reason for HR functions moving towards automation is Data
Analytics. As AI is becoming the essentiality of the future, everything is
powered by having the right information at the right time.
The main benefits of an HRMS software for an organization are:
Data Management
An HRMS software tracks real-time data across various HR functions.
This becomes invaluable at a time when employees are increasingly
being viewed as customers and employee engagement has become a
part of the organization.
Employee Self Service
Modern HRMS comes with an Employee Self Service service which
gives employees access to all their own data. Such a comprehensive
view of critical data related to payroll, leave, and attendance not only
increases trust in the organization but also proves practically beneficial
to employees on several occasions.
Efficiency and Cost Effectiveness

5. Incorporating an HRMS solution automates payroll management and
reduces the chances of being slapped down with fines and penalties.
The duplication of information is avoided, leading to improved
department efficiency. The features of HRMS software reduce the time-
consuming processes and contribute to organizational growth.
Improved Employee Engagement
An engaged employee is a productive employee. Implementing HR
software that aligns with the organizational goals ensures a productive
environment. With the decreased time spent on repetitive tasks, an HR
can focus more on promoting employee engagement and a healthy
worksphere.
Adopting Best Processes in the Industry
Best practices take you to the top of your market because adopting the
best practices improves efficiency, increases productivity, and reduces
the chances of errors.
Incorporating an HRMS in such a way that it aligns to the the best
practices in the organization helping you reach new heights with
minimum efforts.
How to find the right HRMS solution for you?
There are a variety of HR software in the market but implementing the
right one is the toughest part.
The following pointers will guide you in a systematic way to find the right
HRMS solution.
Cost Effective and Requirement Based

6. You need to have a precise understanding of your requirements and be
very clear on specific modules and features you want so that you can
have a smooth transition.
Cloud-based HR software are in nature highly cost-effective compared
to other options such as desktop software, etc.
Your ROI from cloud-based HR software isn’t something that you will
have to worry about if you have chosen the one meeting your needs.
Eliminates Repetitive Manual Tasks
An HR goes through numerous repetitive tasks on a daily basis, rather
be it tracking the attendance or leave management, doing it manually
decreases their productivity.
An HR software must be able to automate the repetitive manual tasks
and increase HR’s productivity.
Integrates with Your Existing Systems
Multiple individual software may lead to missing out on data and data
mismanagement.
An HR software that integrates with the existing applications can prevent
this and simultaneously increase your efficiency.
Uncompromised Customer Support
For instance, if you are out of town and suddenly your HRMS system
breaks down, you will require technical support in this situation.

7. Therefore, before you adopt an HRMS software, it is necessary to
confirm the time and the quality of their customer support.
SHRMpro: AI-based HRMS solution
SHRMpro is a cloud-based HR management software coded to simplify
workforce processes for businesses.
With a user-friendly interface, it automates tasks like employee data
management, attendance tracking, and training sessions.
It aims to streamline HR operations globally, catering to organizations of
all sizes. SHRMpro offers a versatile solution for HR management,
embodying qualities like reliability, professionalism, and accuracy.
To know more about our software and how we can solve your
challenges in your HR, book a demo of our HR software today!
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resource-management-system-hrms-in-2024/
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