An introduction to basic functions and yes, that dreaded Vlookup !

1. An Introduction to
MicroSoft Excel

2. A Nervous Rex !

7. Ctrl C
Ctrl V
???
Focus Areas
Shortcuts Functions VLOOKUP

8. Shortcuts
General
Ctrl X : Cut
Ctrl S : Save
Ctrl F : Find
Ctrl A : Select All
Ctrl Z : Undo
Ctrl Y : Redo
Ctrl B : Bold
Ctrl Home : Move to First Cell
Alt I R : Insert Row
Alt I C : Insert Column
Alt + : Auto SumAlt D F F : Filter
Ctrl - : Delete
Specialized

9. Focus Areas
Shortcuts Functions VLOOKUP

10. Functions
Error Checking
#NULL!
#DIV/0!
#VALUE!
#REF!
#NAME?
#NUM!
#N/A
Standard problem:
1 25 1
2 30 2
3 #N/A 3
4 15 4
total #N/A total
The error messes up computations

11. Before After
IFERROR
(Operation , Value if error is detected)
=IFERROR (A1, “ ”)(=A1)
Functions

12. error check
25 1 25 25
30 2 30 30
#N/A 3 #N/A
15 4 15 15
#N/A total #N/A 70
he error messes up computations Can now find the total despite the bad data
=A1 IFERROR(A1,” ”)
Before After
Functions
BA

13. Focus Areas
Shortcuts Functions VLOOKUP

14. VLOOKUP
Vertical Look Up
• What to find
• Where to find it
• Only find that which matches exactly
• Where to send it once it is found
Team City
KCS Chennai
KRK Kolkata
RJR Jaipur
GPRS Pune
DED Delhi
RIB Bangalore
Which City does Team GPRS belong to ?
A B
1
2
3
4
5
6
77
8

15. =VLOOKUP(lookup_value,table_array,col_index_num,range_lookup)
Value we are trying to find
Table of data we are looking in to find the match
The column where the value will be found
Should always be "0"
VLOOKUP

16. Team City
KCS Chennai
KRK Kolkata
RJR Jaipur
GPRS Pune
DED Delhi
RIB Bangalore
A B
1
2
3
4
5
6
77
8
=VLOOKUP(lookup_value,table_array,col_index_num,range_lookup)
Value we are trying to find
Table of data we are looking in to find the match
The column where the value will be found
Should always be "0"
GPRS
A1 : B8
2
= vlookup(“GPRS”, A1:B8,2,0)

17. = vlookup(“GPRS”, $A$1:$B$8,2,0)
VLOOKUP Watch outs
• Use $ sign to lock reference
= vlookup($A1, $A$1:$B$8,2,0)
• Keep an eye on the column number
= vlookup($A1, $A$1:$B$8,2,0)