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5004 A1 presentation power point assignment 2
- 1. Project Planning Approachesand Techniques Student Name: Student Id: Module Tutor: INTRODUCTION Project management is essential to assisting organisations in effectively achieving their objectives. To accomplish the target result, careful preparation, teamwork, and resource execution are required. Project managers use a variety of strategies and approaches to be successful, each with advantages and disadvantages of their own (Thesing et al.,2021). Professionals also use a variety of management approaches to guarantee that projects are completed on schedule, within budget, as well as to the approval of all stakeholders. In this poster, we'll look at a number of well-known project management techniques, methodologies, and managerial strategies that are used to successfully finish projects. A breakdown of the conceptual approaches employed in Project Management. Traditional method: The Waterfall model, that divides the project into consecutive stages, is used in the traditional approach to project management. Before moving onto to the next step, the previous one must be finished. This method works well for projects having a clear scope, predictable results, and little changes. Waterfall Model Scrum Kanban Lean Hybrid method: To meet the specific objectives of a project, the hybrid approach integrates components from both traditional as well as agile methodologies. The hybrid technique offers a flexible project management strategy that can be customised to meet the particular needs of each project by combining the advantages of both methodologies (Zasa et al., 2020). A breakdown of the management tactics employed to accomplish a successful Project. Utilising several management strategies, including Gantt charts, progress assessment meetings, risks registers, as wellas resource allocation, is a common part of project management (Stellman and Greene, 2005). time (Suprayogi and Eko,, 2020). Quality management In project management, quality control is a crucial strategy that focuses on upholding agreed quality standards. It entails establishing quality objectives, creating plans to accomplish them, and assessing the project's effectiveness in comparison to these goals. Project managers guarantee that the project satisfies the client's requirements for quality by using quality management. CONCLUSION In conclusion, project management can be a complex process that calls for the use of a range of tools, methods, and approaches. Project managers use aa variety of tools to efficiently manage their projects, including Gantt charts, status conferences, risks records, allocation of resources, communication preparation, quality management, management of changes, even project management software. Gantt chart In order to show a project's historical components visually, a Gantt chart serves as a useful planning tool. It displays task start and finish dates, milestones, and task dependencies in a straightforward and organised manner. The identification of essential paths and potential delays is made easier thanks to this graphical representation, which helps project managers plan and monitor projects successfully (Gara et al., 2020). Each task is represented by a horizontal bar on the chart, with the duration of each bar corresponding to the task's time. Vertical lines also show the dates of the project's beginning and end, as well as any important milestones that act as turning points for the project, like the conclusion of a key deliverable or product delivery. Gantt charts make it easier for project stakeholders to communicate effectively by outlining the project timetable clearly (Helameri et al., 2020). This helps to ensure that everyone engaged is aware with the project's status as anticipated milestones. Status management Status meetings were a type of communication utilised in managing projects to allow for the sharing of updates, the discussion of problems, and the exploration of potential solutions within the group. All team members attend these meetings, which typically take place every quarter or every two weeks, and the project manager plays a significant role. Status meetings are primarily used to make sure that everyone in the team is on the same page and that the project is being executed as planned (Rysavy and Michalak, 2020). Risk registers Risk registers, commonly referred to as risk databases, were a crucial project management tool for risk mitigation. They are used to evaluate potential risks, assess their likelihood and effects, and create plans to lessen or prevent them. Project managers rely heavily on risk registers because they help them prioritise risks, allocate resources wisely, and reduce the risk for project failure. Resource distribution Resource distribution was a crucial project management method that involves identifying the resources needed for a project and making sure they are accessible (Nicholas and Steyn, 2017). Communication plans Plans for efficient exchange of data are established via communication plans, which are important in project management. The success of the project is promoted by these strategies, which make sure that the pertinent information is communicated to the right people at the right REFERENCES Asgary, A., Ozdemir, A.I. and Özyürek, H., 2020. Small and medium enterprises and global risks: evidence from manufacturing SMEs in Turkey. International Journal of Disaster Risk Science, 11, pp.59-73. Gara, J.A., Zakaria, R.B., Aminudin, E., Adzar, J.A. and Yousif, O.S., 2021. The development of real-time integrated dashboard: An overview for road construction work progress Monitoring. Journal of Hunan University Natural Sciences, 48(5). Heagney, J., 2016. Fundamentals of project management. Amacom. Helameri, E., Krastina, A. and Raasakka, E., 2022. EU Project Planning and Management Handbook: Based on Project Cycle Management (PCM). Kabeyi, M.J.B., 2019. Evolution of project management, monitoring and evaluation, with historical events and projects that have shaped the development of project management as a profession. Int J Sci Res, 8(12), pp.63-79.
Editor's Notes
- #1 Introduction Project management is the process of planning, carrying out, and directing people to accomplish certain goals within a predetermined timeline. It includes tasks like establishing precise project objectives, creating thorough plans, allocating duties to team members, keeping tabs on the development, and managing expenses and assets to guarantee project success (Heagney, 2016). The timely, cost-efficient, and quality and scope-required completion of projects is ensured by effective project management. A breakdown of the conceptual approaches employed in Project Management. Traditional method Waterfall Model: Requirements, preparation, execution, testing, along with administration are the processes that make up the Waterfall model, a rigorous project management methodology. The projects with a clear scope and few revisions are best suited for this paradigm. Contrarily, the Agile strategy represents an adaptable and fluid approach that places a premium on delivering value to consumers and promoting continuous improvement (Kalaiarasan, 2022). It includes techniques such as Scrum, Kanban, as well as Lean. Scrum: Agile technique called Scrum places a strong emphasis on providingvalue to clients through ongoing improvement. It entails splitting the project up into brief sprints or iterations that run between two and four weeks on average. A cross-functional team called the Scrum team includes the product's owner, an agile coach, or a development team (Salameh and Bass, 2019). Kanban: Continuous production along with improvement are prioritised by the Agile technique known as Kanban (Zayat and Senvar, 2020). It uses a visual board to monitor task progress. The process of pulling work items from a backlog involves moving them through stages like To Perform, in Progress, as well as Done. Kanban is especially useful for projects with a lot of volatility and unknown results. Lean: With the help of waste reduction, the lean methodology prioritises increasing customer value. It functions according to a cycle of continuous improvement that includes organising, carrying out, reviewing, and responding. Working as a team, the specialists involved in lean uncover waste and streamline procedures to ensure effective operations. A breakdown of the management tactics employed to accomplish a successful Project. Gantt Chart Each task is represented by a horizontal bar on the chart, with the duration of each bar corresponding to the task's time. Vertical lines also show the dates of the project's beginning and end, as well as any important milestones that act as turning points for the project, like the conclusion of a key deliverable or product delivery. Gantt charts make it easier for project stakeholders to communicate effectively by outlining the project timetable clearly (Helameri et al., 2020). This helps to ensure that everyone engaged is aware with the project's status as anticipated milestones. Status Management To keep the project moving forward as intended, the project manager offers advice and input. Status meetings are crucial to project management because they promote transparency and make sure that everyone in the team is aware of the project's status and any issues that need to be addressed. These meetings provide a forum for group problem-solving, empowering team members to cooperate to overcomeobstacles and guarantee the project's success. Risk Registers A risk register often includes a thorough list of potential threats, an overview of each risk, its likelihood, and any potential repercussions (Asgary et al., 2020). The project management then evaluates each risk and develops the best mitigation or avoidance methods. These tactics might entail putting emergency preparations into action, such assigning more resources, modifying the scope of the project, or altering the schedule. Project managers rely on risk registers because they help team members spot possible hazards and take preventative action to lessen them. Project managers can lessen the possibility of project failure as well as guarantee project success by prioritising risks and putting contingency measures in place. Risk registers offer an organised method of risk management that enables project teams to foresee and deal with potential problems, thereby improving project outcomes. By acting as a central repository for risks and the data related to them, risk registers also assist the project team in making decisions and communicating effectively (Sermet et al., 2020). As a result, stakeholders can allocate resources and choose wise choices to address and reduce risks since they have a comprehensive awareness of potential dangers. Project supervisors can take control of risk as well as sustain project success by continuously tracking and maintaining the risk register. Resource distribution The objective is to maintain a healthy workload, prevent excessive or inefficient resource use, and finish the project within the allocated budget. Project managers can increase the likelihood of project success by using effective resource allocation to make sure the correct resources are assigned to the right tasks during the right time. Additionally, it enables the project's team to maximise resources, resulting in increased production and efficiency. In order to avoid interruptions, price hikes, and various other problems that could adversely affect project performance, effective resource management is essential in project management. Communication Plan The plan facilitates straightforward and uniform communication, minimising misunderstandings, clarifying expectations, as well as keeping everyone updated on the project's progress by outlining communication channels, methods, as well as the frequency of interactions among team members, customers, and clients. Quality Management Project management technology is a useful tool for efficient project management as well. It helps project managers with project planning, execution, and monitoring while promoting effective teamwork and communication (Kabeyi, 2019). There are numerous project management software solutions available, each with its own features and advantages, including Asana, Trello, Basecamp, even Microsoft Project. References Kalaiarasan, A.K.M., 2022. Application of agile project management techniques in construction sector: an enquiry and analysis. Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and technology. Taylor & Francis. Salameh, A. and Bass, J.M., 2019. Spotify tailoring for promoting effectiveness in cross-functional autonomous squads. In Agile Processes in Software Engineering and Extreme Programming–Workshops: XP 2019 Workshops, Montréal, QC, Canada, May 21–25, 2019, Proceedings 20 (pp. 20-28). Springer International Publishing. Stellman, A. and Greene, J., 2005. Applied software project management. " O'Reilly Media, Inc.". Suprayogi, S. and Eko, P.B., 2020. The Implementation of Virtual Exhibition Project in English for Tourism Class for University Students. Academic Journal Perspective: Education, Language, and Literature, 8(2), pp.87-97. Thesing, T., Feldmann, C. and Burchardt, M., 2021. Agile versus waterfall project management: decision model for selecting the appropriate approach to a project. Procedia Computer Science, 181, pp.746-756. Zasa, F.P., Patrucco, A. and Pellizzoni, E., 2020. Managing the hybrid organization: How can agile and traditional project management coexist?. Research-Technology Management, 64(1), pp.54-63. Zayat, W. and Senvar, O., 2020. Framework study for agile software development via scrum and Kanban. International journal of innovation and technology management, 17(04), p.2030002.