Financial Management Report

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IFAD International Fund for Agricultural Development

The document discusses Financial Monitoring Reports (FMR) that are required to be submitted to the World Bank Fund by projects receiving financing at regular intervals of no more than 6 months. The FMR provide fiduciary assurance to the Fund and use the borrower's own accounting/reporting systems. They include financial reports showing cash flows, expenditures by activity, physical progress reports linking costs to outputs, and procurement reports on status and performance compared to the plan. Key aspects that can be customized include format, content, frequency and indicators for monitoring progress.

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GFOA advises officials to: 1. Identify and incorporate legal and fiduciary requirements into capital monitoring and reporting. Because finance officials are typically entrusted with ensuring that capital project activity is consistent with applicable laws and organizational rules and procedures, initial efforts should focus on understanding requirements related to: 2. Identify external and internal stakeholder information needs. Finance officials may be called upon to compile cost and performance data for diverse stakeholders. With this in mind, financial officials responsible for capital monitoring and reporting should: 3. Plan and design systems to collect, store, and analyze project data and to report results. Often, more than one system or technological solution is required to properly address all informational requirements. To simplify this process, responsible officials should: 4. Regularly monitor capital projectsfinancial and project activity information. Once legal, fiduciary, and informational requirements have been established and information systems are in place, finance officials should monitor capital project activity on a regular basis. At a minimum, such monitoring should include: 5. Report on project status and activities. Producing project status reports will help officials make informed decisions regarding scheduling and cost. (In establishing report content and frequency it is important for officials to keep in mind that high profile projects often require more extensive reporting of activity compared to a jurisdictions more routine capital projects.) It is important to be consistent and use plain language when compiling information from various sources and reporting it to multiple stakeholders. Meaningful reports should provide straightforward project information for executive leadership and internal staff as well as citizens and the media, and, at minimum: 6. Project close-out. Upon project completion, ensure that actions are taken to finalize project activity, including, at minimum: 7. Evaluate monitoring and reporting activities. In order to assure that capital project monitoring and reporting practices continue to be effective and relevant to the organization, jurisdictions should conduct a periodic review of these practices, including at minimum: Solution GFOA advises officials to: 1. Identify and incorporate legal and fiduciary requirements into capital monitoring and reporting. Because finance officials are typically entrusted with ensuring that capital project activity is consistent with applicable laws and organizational rules and procedures, initial efforts should focus on understanding requirements related to: 2. Identify external and internal stakeholder information needs. Finance officials may be called upon to compile cost and performance data for diverse stakeholders. With this in mind, financial officials responsible for capital monitoring and reporting should: 3. Plan and design systems to collect, store,.

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