The employee journey starts and ends with the employee file. Is your global HR team managing documents efficiently and compliantly? Read how HR Document Management will allow your organization to spend more time enhancing the employee experience.

1. THE5C’SOFHUMANRESOURCES
DOCUMENTMANAGEMENT

2. Global Leader in HR Delivery Solutions
+ 2.5 million users
worldwide
+ 400 customers Our partners

3. PeopleDoc Solutions
HR SERVICE DELIVERY SOLUTIONS
Employee
Onboarding
Employee Portal,
Knowledgebase &
Case Management
HR Document
Management HR Shared Services

4. HR DOCUMENT MANAGEMENT
A BRIEF HISTORY

5. A Brief History of Document Management
1. The File Cabinet
2. The Server 3. The PC
4. Electronic Document
Management Systems
5. The Search Engine
6. The Scanner 8. The Smartphone
7. The Cloud
- source: AIIM
http://info.aiim.org/digital-landfill/newaiimo/2009/08/19/8-things-that-changed-the-history-of-
document-management

6. The “HR” in HR Document Management Matters
• Employee-based vs. Document-based
• HR administration vs. IT administration
• Security and Access
• Compliance
• HR Strategy

7. THE 5 C’S OF HR DOCUMENT MANAGEMENT

8. CENTRALIZE “Onaverage,companies
use3.1HRsystems
tomanagetheir
HRoperationsin2013”
Collect information from all existing HR
systems, paper documents, and emails
Eliminate faxes, moving boxes, filing
cabinets, PAPER

9. COMPLY “3outof4businesseshavesuffered
consequencesasaresultofbroken
documentprocesses.Athirdofthose
failedtomeetcompliance
requirementsand25%hadamajor
ITbreach.”-IDC
Define retention schedules for each type
of HR document
Maintain an audit trail to track activities
with HR documents

10. COLLABORATEImprove communication between HR & employees
by routing & monitoring requests
Accelerate HR service delivery with advanced search
functionality & automated workflows

11. CONTROL
Control who sees what with HR specific security controls
Control what users can do with a document (restrict functions such as
sharing and deleting)

12. CONTAINCOSTS
By going paperless and improving HR productivity, companies
have seen document management costs decrease by up to 50%

13. HR DOCUMENT MANAGEMENT STRATEGY

14. An HR Document Management Strategy
1. Develop overall vision
2. Assess processes that need to be updated
3. Assess gaps in technology
4. Develop strategy for change management
5. Get buy-in from key stakeholders
6. Implement in phases
1. CENTRALIZE
2. COMPLY
3. COLLABORATE
4. CONTROL
5. CONTAIN COSTS
THE5C’s

15. THANK YOU!
Connect With Us
nicole.lindenbaum@people-doc.com
@NicolePeopleDoc
www.people-doc.com
www.people-doc.com
contact@people-doc.com
@PeopleDoc_Inc