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UNIT 3C MY CLUB 1
BANK RECONCILIATION
• An organisation’s Bank Account balance
often differs from the balance shown on the
Bank Statement prepared by the bank.
• Why?
UNIT 3C MY CLUB 2
• Cheques paid to creditors who may hold on to
them before taking them to the bank days later
• Deposits made into the bank on or near the date
the statement is prepared ie too late to be
included
• If so, they will be included in the next
statement
THINGS THE BANK MAY NOT KNOW YET
UNIT 3C MY CLUB 3
THINGS THE ORGANISATION MAY NOT
KNOW YET
• Standing orders and direct debits can be
forgotten about but the bank always
remembers them
• How much Bank Charges are - until the
bank tells them in the statement
• Deposits made straight through the bank
rather than to the organisation (BGCs)
UNIT 3C MY CLUB 4
THINGS TO REMEMBER
• The Bank Statement and the Bank Account
are a mirror image of each other
ie payments made are recorded in the credit
column of the bank account but the bank
shows them in the debit column of the
statement
receipts are shown in the debit column of
the bank account but appear in the credit
column of the bank statement
UNIT 3C MY CLUB 5
HOW TO RECONCILE THE TWO
• Step 1
Find the differences by ticking off all the
matching items in the bank statement and bank
account and circle the items for which there is
no match
• Step 2
Update the bank account using the circled
items in the statement
• Step 3
Prepare a bank reconciliation statement using
the circled items in the bank account
UNIT 3C MY CLUB 6
STEP 1
BANKACCOUNT
DATE DETAILS DEBIT CREDIT BALANCE
01-Apr OpeningBalance 2860
06-Apr Sponsorship 250 3110
09-Apr HireofHotel 600 2510
18-Apr Donation 20 2530
26-Apr Rent 120 2410
27-Apr Subscriptions 800 3210
28-Apr SecretaryExps 305 2905
30-Apr Advertising 40 2865
BANK STATEMENT
Treasurer Snappy Camera Club
Date Description Dr Cr Balance
1Ap Op Bal 2860
6” Deposit 250 3110
13” 004223 600 2510
15” DD Bet Ph 60 2450
19” Deposit 20 2470
28” 004256 120 2350
30” Bank Chgs 10 2340
- Finding the Differences
UNIT 3C MY CLUB 7
STEP 2
BANK ACCOUNT
DATE DETAILS DEBIT CREDIT BALANCE
01-Apr Opening Balance 2860
06-Apr Sponsorship 250 3110
09-Apr Hire of Hotel 600 2510
18-Apr Donation 20 2530
26-Apr Rent 120 2410
27-Apr Subscriptions 800 3210
28-Apr Secretary Expenses 305 2905
30-Apr Advertising 40 2865
30 Apr DD Better Photo 60 2805
30 Apr Bank Charges 10 2795
- Updating the Bank Account
UNIT 3C MY CLUB 8
STEP 3
Snappy Camera Club
BANK RECONCILIATION STATEMENT AS AT 30 APRIL….
Bank Statement Balance £2340
Add Items deposited not yet shown:
Subscriptions 800
3140
Less Unpresented Cheques:
Secretary’s Expenses 305
Advertising 40 345
Corrected Bank Account Balance 2795
- The Bank Reconciliation Statement
UNIT 3C MY CLUB 9
KEY WORDS
a standing order
a bank giro credit
a direct debit
bank charges
a method of payment for a regular sum
to the same person, the same time every
month
similar to a standing order but the payee
instructs the bank to deduct the amount
from your account every month
a payment directly into your bank
account
the amount you pay the bank for setting up
standing orders and direct debits.

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3C_Bank_Reconciliation.ppt

  • 1. UNIT 3C MY CLUB 1 BANK RECONCILIATION • An organisation’s Bank Account balance often differs from the balance shown on the Bank Statement prepared by the bank. • Why?
  • 2. UNIT 3C MY CLUB 2 • Cheques paid to creditors who may hold on to them before taking them to the bank days later • Deposits made into the bank on or near the date the statement is prepared ie too late to be included • If so, they will be included in the next statement THINGS THE BANK MAY NOT KNOW YET
  • 3. UNIT 3C MY CLUB 3 THINGS THE ORGANISATION MAY NOT KNOW YET • Standing orders and direct debits can be forgotten about but the bank always remembers them • How much Bank Charges are - until the bank tells them in the statement • Deposits made straight through the bank rather than to the organisation (BGCs)
  • 4. UNIT 3C MY CLUB 4 THINGS TO REMEMBER • The Bank Statement and the Bank Account are a mirror image of each other ie payments made are recorded in the credit column of the bank account but the bank shows them in the debit column of the statement receipts are shown in the debit column of the bank account but appear in the credit column of the bank statement
  • 5. UNIT 3C MY CLUB 5 HOW TO RECONCILE THE TWO • Step 1 Find the differences by ticking off all the matching items in the bank statement and bank account and circle the items for which there is no match • Step 2 Update the bank account using the circled items in the statement • Step 3 Prepare a bank reconciliation statement using the circled items in the bank account
  • 6. UNIT 3C MY CLUB 6 STEP 1 BANKACCOUNT DATE DETAILS DEBIT CREDIT BALANCE 01-Apr OpeningBalance 2860 06-Apr Sponsorship 250 3110 09-Apr HireofHotel 600 2510 18-Apr Donation 20 2530 26-Apr Rent 120 2410 27-Apr Subscriptions 800 3210 28-Apr SecretaryExps 305 2905 30-Apr Advertising 40 2865 BANK STATEMENT Treasurer Snappy Camera Club Date Description Dr Cr Balance 1Ap Op Bal 2860 6” Deposit 250 3110 13” 004223 600 2510 15” DD Bet Ph 60 2450 19” Deposit 20 2470 28” 004256 120 2350 30” Bank Chgs 10 2340 - Finding the Differences
  • 7. UNIT 3C MY CLUB 7 STEP 2 BANK ACCOUNT DATE DETAILS DEBIT CREDIT BALANCE 01-Apr Opening Balance 2860 06-Apr Sponsorship 250 3110 09-Apr Hire of Hotel 600 2510 18-Apr Donation 20 2530 26-Apr Rent 120 2410 27-Apr Subscriptions 800 3210 28-Apr Secretary Expenses 305 2905 30-Apr Advertising 40 2865 30 Apr DD Better Photo 60 2805 30 Apr Bank Charges 10 2795 - Updating the Bank Account
  • 8. UNIT 3C MY CLUB 8 STEP 3 Snappy Camera Club BANK RECONCILIATION STATEMENT AS AT 30 APRIL…. Bank Statement Balance £2340 Add Items deposited not yet shown: Subscriptions 800 3140 Less Unpresented Cheques: Secretary’s Expenses 305 Advertising 40 345 Corrected Bank Account Balance 2795 - The Bank Reconciliation Statement
  • 9. UNIT 3C MY CLUB 9 KEY WORDS a standing order a bank giro credit a direct debit bank charges a method of payment for a regular sum to the same person, the same time every month similar to a standing order but the payee instructs the bank to deduct the amount from your account every month a payment directly into your bank account the amount you pay the bank for setting up standing orders and direct debits.