This document discusses the University of Rochester's efforts to help their researchers comply with the NIH Public Access Mandate. It outlines how the university established responsibility for compliance, provided copyright assistance and training, and raised awareness of the mandate. It also discusses the main concerns researchers had about the mandate, such as fears about how it would affect their publishing agreements and careers.

1. NIH Public Access
Mandate: Helping
Investigators Comply
Michele Shipley, MLS
Assistant Director of Digital & Branch
Libraries
EG Miner Library
University of Rochester Medical Center
Society for Scholarly Publishing Annual
Meeting, May 28, 2008

2. Outline
 University of Rochester
 History of scholarly publishing initiatives at
Rochester
 Implementing the NIH Public Access
mandate
 Faculty concerns
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3. University of Rochester
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4. Scholarly Publishing Initiatives
Create Change
www.createchange.org
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5. Scholarly Publishing Initiatives
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6. Scholarly Publishing Initiatives
Committee on Scientific Publishing in
the Digital Age
 Appointed by Dean, School Medicine &
Dentistry in 2005
 Charge:
 Develop institutional direction in response to
current issues in scientific publishing
 Develop guidelines to facilitate compliance
with NIH Public Access policy
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7. NIH Public Access Mandate
The NIH Public Access Policy implements Division G,
Title II, Section 218 of PL 110-161 (Consolidated
Appropriations Act, 2008). The law states:
“The Director of the National Institutes of Health shall
require that all investigators funded by the NIH submit or
have submitted for them to the National Library of
Medicine’s PubMed Central an electronic version of their
final, peer-reviewed manuscripts upon acceptance for
publication, to be made publicly available no later than 12
months after the official date of publication: Provided, That
the NIH shall implement the public access policy in a
manner consistent with copyright law.”
Society for Scholarly Publishing Annual Meeting, May 28, 2

8. Implementing the NIH Mandate
 Establish responsibility for compliance
 Provide copyright management assistance
 Raise awareness
 Provide training
 Develop PMC submission service
 Answer questions
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9. Responsibility for Compliance
University and PI share responsibility
for compliance but…
 Copyright management is strictly between
faculty authors and publishers
 University does not regulate or even track
the publishing activities of faculty authors
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10. Responsibility for Compliance
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11. Responsibility for Compliance
Comprehensive Assistance in Copyright
Management
 Standard letter notifying publishers that
submitted article is subject to NIH Public
Access mandate
 Standard addendum reserving right to
submit author’s manuscript to PubMed
Central
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12. Responsibility for Compliance
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13. Responsibility for Compliance
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14. Raising Awareness
 Announcements to e-mail lists
 Presentations
 Web sites
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15. Raising Awareness
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16. Raising Awareness
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17. Additional Support Services
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18. Concerns of Faculty Authors
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19. Concerns of Faculty Authors
Society for Scholarly Publishing Annual Meeting, May 28, 2

20. Final Requests to Publishers
 Helping authors comply with the NIH
Public Access mandate is good customer
service
 List your policy on the mandate in a
prominent place on your web site
 Add language allowing authors to submit
manuscripts to PMC to your standard
copyright transfer agreement
 Educate your staff about the mandate
Society for Scholarly Publishing Annual Meeting, May 28, 2