Agenda for Guild Council, 28/01/2016

1. Guild Council
Agenda: 28 January 2016
M&D Room, Devonshire House
13:30pm to 14:30pm

2. Agenda
• Governance (10 minutes)
– Introductions / Apologies
– Standing Orders
– Deputy Guild Chair
– Report from Game Design Council
– Scoring Reminder
• Student Ideas (40 minutes)
– 13 potential Ideas
• Other Business (1 mins)
– Automatic Passes
– Automatic Fails

3. Standing Orders
1. This Council instructs the Sabbatical Officers to not
campaign for either side of any EU Referendum
campaign run by the Guild or the students of Exeter.

4. Deputy Guild Chair
• Does Council still wish to have a Deputy
Guild Chair?
– Or is Council happy to co-opt a Chair from
their numbers each time the Guild Chair is
unavailable?

5. Report from Games Design Council
• Games Design Council approved the new Council
Structural diagram as being simple to understand –
explaining how Council fits together.
• Every member of Council is a Guild Councillor –
specific roles are not “Guild Councillor”
– Shadow Councillor
– Liberation Councillor
– Campaigns Councillor
– Sustainability Councillor
– Etc.
• Post-by-post election in round 3, moving away from
too large an Open Primary for Guild Council
• All roles have 1 hour of Council plus 1.5 hours of
portfolio work per week

6. Report from Games Design Council
• Games Design Council
were unsure of “random
lot” passage outside
term for Ideas
• For Easter:
– Council will receive 1
email – every Friday –
with all Ideas for the
previous week that
have not automatically
passed/failed and will
individually rank
pass/fail for each one
– Consensus passage –
problematic Ideas will
wait for full Council
during term – Ideas
which pass by qualified
majority on the vote
from all Councillors
(who take part in the
vote) will pass
– We will review
participation in the
voting for Term 3, since
it is important to keep
Ideas open during the
Exam period while
remembering that
Council probably can’t
meet, and have exams
themselves

7. Report from Games Design Council
• Timings:
– In the lead up to Easter a
new part will be added to
the submission form –
‘time’
– Students will choose
whether they want their
Idea to be live for 5 days,
10 days or 15 days
– Default will remain 10
days
– At very busy times (mid
Term One) Games Design
Council would suggest
that the default should
change for several weeks
if we would otherwise
experience a backlog or
problem with too many
Ideas
• Council is reminded that
– We suggested random,
since there’s no way to
make sense of the
politicised way Council
has passed/failed Ideas
this year
– Without consistency, more
students will complain
about Council partiality –
two students complained
that the “Condemn NUS
NEC” Idea was failed
when “Sympathy with
Paris” passed on a lower
positive score

8. Report from Games Design Council
• Games Design Council approved the new
Post – DVP Well-Being
• Games Design Council approved the creation
of a new DVP Post – the DVP Well-Being
– This post will co-Chair and Convene Liberation
Council with DVP Intersectionality and DVP
Liberation
– The post-holder will be responsible for continuing
the work done on the Well-Being portal (Change
Agent Project)
– Puts mental health and well-being onto Liberation
Council as a permanent role

9. Report from Games Design Council
• Games Design Council approved the new
process to support Manifesto Ideas
– More “up-front” and better communicated with
candidates from the start
– Implementation by staff where necessary
– For Ideas which cost, CP&R to add Core+ items
to their annual budget which may/may not pass
Trustee Board at the planning stage
– DVP Roles will also get Manifesto Ideas (that do
not cost more than £1,000)
– Manifesto Ideas will roll into series three for the
other DVP Roles being elected there this year

10. Report from Games Design Council
• Games Design Council approved the new
scoring method as consistent with the old
display method
– No actual change was made that affects how
auto-pass and auto-fail works
– The process now includes Student Vote
counting (First Class passes)
– That was the only change made in terms of
results – to incorporate much larger votes
without distorting the neutral Ideas

11. Ideas Scoring
• Scoring system has not changed for Ideas.
– Votes are now incorporated into the scoring
system for Ideas.
– Council will still only decide upon the outcome
of neutral Ideas (as expressed as either a 3rd
or 2:2).

12. Ideas Scoring
• There are four things taken into account
when scoring an Idea:
– Voter Numbers
– Mean Average
– Majority
– Cost
• The maximum an Idea can score is 100.

13. Voter Numbers
• Voter numbers:
– Under 25 - scores zero
– 25 to 50 - scores 10
– 51 to 74 - scores 15
– 75 to 99 - scores 20
– 100 to 175 - scores 25
– 176 to 449 - scores 30
– 450 to 899 - scores 45
– 900 plus - scores 50

14. Mean Average
• Mean Average:
– Less than 3.0 - scores zero
– 3.01 to 4.0 - scores 5
– 4.01 to 4.49 - scores 10
– 4.50 to 4.79 - scores 20
– 4.80 plus - scores 25

15. Majority
• Majority:
– Negative - scores zero
– Simple Majority - scores 10
– Qualified Majority - scores 25

16. Cost
• Cost:
– Where an Idea would cost the Guild more
than £500 it is classed as neutral

17. Scoring
• If any zero appears in an Ideas scoring, it
will fail
• The scoring mimics Degree classifications
– A fail score (below 40) is an F
– A third or 2:2 goes to Guild Council
– A 2:1 is an automatic pass, except where
there's a cost to the Guild
– A 1st is an automatic pass

18. Scoring
2:2
55
25
10
20
TOTAL SCORE (of VOTERS, MEAN and MAJORITY)
GRADING
MEAN SCORE
VOTERS SCORE MAJORITY

19. Neutral Ideas
Ideas which do not fail or pass on
all criteria, or which have direct
spending implications

20. STUDENT IDEAS
37
11
5
8
12
1
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
VOTES:
RED: Fail Idea – Cost or other reason
YELLOW: Council-decided action or Change Agent present
GREEN: Pass to VP Education to consult/act
A one-week break after January exams
NOTES:
No comments were made.
73
VOTERS
3rd
45
25
5
15
MEAN
MAJORITYVOTERS
SCORES:

21. STUDENT IDEAS
29
14
4
7
11
1
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
VOTES:
RED: Fail Idea – Cost or other reason
YELLOW: Council-decided action or Change Agent present
GREEN: Pass to VP Education to consult/act
Make January exams two weeks
NOTES:
Comment stated that they’d be
happier with an extra week
between New Year and exams
as such a short turn-around
affects international students
returning to the UK.
65
VOTERS
3rd
45
25
5
15
MEAN
MAJORITYVOTERS
SCORES:

22. STUDENT IDEAS
23
10
6
3
10
1
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
VOTES:
RED: Fail Idea – Cost or other reason
YELLOW: Council-decided action or Change Agent present
GREEN: Pass to VP Activities to consult/act
Exeter University Mascot
NOTES:
Badger or broccoli.
Royal Holloway has “Colossus
the Bear” as their mascot
55
VOTERS
3rd
45
25
5
15
MEAN
MAJORITYVOTERS
SCORES:

23. STUDENT IDEAS
18
8
10
4
5
2
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
VOTES:
RED: Fail Idea – Cost or other reason
YELLOW: Council-decided action or Change Agent present
GREEN: Pass to VP Education to consult/act
Update VLE
NOTES:
No comments were made.
47
VOTERS
3rd
40
25
5
10
MEAN
MAJORITYVOTERS
SCORES:

24. STUDENT IDEAS
23
12
6
1 2 1
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
VOTES:
RED: Fail Idea – Cost or other reason
YELLOW: Council-decided action or Change Agent present
GREEN: Pass to VP Activities to consult/act
Have a microwave room or more microwaves on
campus
NOTES:
No comments were made.
44
VOTERS
3rd
45
25
10
10
MEAN
MAJORITYVOTERS
SCORES:

25. STUDENT IDEAS
19
10
4
2
2 1
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
VOTES:
RED: Fail Idea – Cost or other reason
YELLOW: Council-decided action or Change Agent present
GREEN: Pass to Guild President to consult/act
Reduce the prices of the 'salad boxes' served at Comida
NOTES:
No comments were made.
37
VOTERS
3rd
45
25
10
10
MEAN
MAJORITYVOTERS
SCORES:

26. STUDENT IDEAS
197
1
1
3
1
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
VOTES:
RED: Fail Idea – Cost or other reason
YELLOW: Council-decided action or Change Agent present
GREEN: Pass to Guild President to consult/act
Provide 8.15 Rowancroft Bus
NOTES:
No comments were made.
31
VOTERS
3rd
45
25
10
10
MEAN
MAJORITYVOTERS
SCORES:

27. STUDENT IDEAS
186
3
0
2 1
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
VOTES:
RED: Fail Idea – Cost or other reason
YELLOW: Council-decided action or Change Agent present
GREEN: Pass to Guild President to consult/act
Keep X-Keys at St Luke's open for the duration of the
Medical School term, not just the University term
NOTES:
No comments were made.
29
VOTERS
3rd
45
25
10
10
MEAN
MAJORITYVOTERS
SCORES:

28. STUDENT IDEAS
11
4
7
2
2 1
Strongly Agree
Agree
Neutral
Disagree
Strongly Disagree
Confused
VOTES:
RED: Fail Idea – Cost or other reason
YELLOW: Council-decided action or Change Agent present
GREEN: Pass to VP Activities to consult/act
Have a bi-termly (twice a term) drop in session in a prominent
area such as the Forum where Sabbatical officers, Guild
councillors and student trustees can be made available for
questions and feedback from the whole student membership
NOTES:
Last term, there were weekly
scrutiny sessions, in the Forum,
for Sabbatical Officers to be
scrutinised by Councillors.
This term, this will be
undertaken by Shadow Council,
who meet weekly.
27
VOTERS
3rd
45
25
5
10
MEAN
MAJORITYVOTERS
SCORES:

29. Automatic Passes
• Automatic Passes
– No automatic passes this week
• Change Agents
– No ideas to Change Agents this week

30. Automatic Fails
• Automatic Fails
– 457: Cute Animals
– 462: Female-Only Gym
– 463: Bouncy Castle Party
– 460: Guild Sports Stash
– 462: Custom Texts
– 467: January February

31. Any Other Business
• Correcting failure
– Any failing Ideas
• Anything else from the floor?