201509 contract new students

For New &For New &
Transfer StudentsTransfer Students
2015-16 Academic Year2015-16 Academic Year
Online Housing ContractOnline Housing Contract
and Request Formand Request Form

The 2 ThingsThe 2 Things
A New Student Needs to DoA New Student Needs to Do
To Secure On-Campus Housing:To Secure On-Campus Housing:
 Pay the $100 Housing Deposit at StudentPay the $100 Housing Deposit at Student
Financial Services (tel: 607-746-4625 orFinancial Services (tel: 607-746-4625 or
through BroncoWeb).through BroncoWeb).
 Complete the online Contract and Request FormComplete the online Contract and Request Form
(link available at Residence Life Home Page).(link available at Residence Life Home Page).
There is usually a one or two workday lag (for all offices toThere is usually a one or two workday lag (for all offices to
update computer records) between paying the deposit andupdate computer records) between paying the deposit and
being able to fill out the contract.being able to fill out the contract.
If you pay the deposit Monday, you can fill out the contract Tuesday or Wednesday.If you pay the deposit Monday, you can fill out the contract Tuesday or Wednesday.
If you pay the deposit Friday, you can fill out the contract Monday or Tuesday.If you pay the deposit Friday, you can fill out the contract Monday or Tuesday.

 Go to the Residence Life Home Page forGo to the Residence Life Home Page for
information and the link to the online contract.information and the link to the online contract.

 Login IDLogin ID = Your Student ID # (“800-number”)= Your Student ID # (“800-number”)
 PasswordPassword = Your Birthday= Your Birthday (for example: 7/10/1997)(for example: 7/10/1997)• Do NOT type a 0 before single digitsDo NOT type a 0 before single digits
• DO type all 4 digits of the birth yearDO type all 4 digits of the birth year
• DO type the slash marks between month/day/year.DO type the slash marks between month/day/year.
Can be found on most correspondence from the schoolCan be found on most correspondence from the school
Log In

 Towards the top of the screen, you should seeTowards the top of the screen, you should see
your Name and 800-number.your Name and 800-number.
 First, click on “First, click on “My Emergency ContactsMy Emergency Contacts” in the” in the
left-hand navigation bar.left-hand navigation bar.

 Click on “Click on “Add NewAdd New” and you’ll get:” and you’ll get:
Add Emergency Contact Info

 Fill out theFill out the
requestedrequested
information andinformation and
click “click “SaveSave
ChangesChanges”.”.
 You’ll get aYou’ll get a
screen like thisscreen like this
with thewith the
information youinformation you
supplied:supplied:

 If you need to correct the information, click “If you need to correct the information, click “EditEdit” and make your” and make your
changes.changes.
 If you want to add an additional contact, click “If you want to add an additional contact, click “Add NewAdd New” and enter” and enter
information for another Emergency Contact.information for another Emergency Contact.
 Otherwise, click on “Otherwise, click on “My HomeMy Home” in the left-hand navigation, which will” in the left-hand navigation, which will
take you back to the main page.take you back to the main page.

 Find the correct term: 2015-16 Academic Year.Find the correct term: 2015-16 Academic Year.
 Click on the 2015-16 Contract and RequestClick on the 2015-16 Contract and Request
Form for New Freshmen and Transfer Students.Form for New Freshmen and Transfer Students.

 In order to fill out theIn order to fill out the
contract and requestcontract and request
form, you must agreeform, you must agree
that you are aware thatthat you are aware that
you are entering ayou are entering a
binding contract for thebinding contract for the
full 2015-2016full 2015-2016
academic year (fallacademic year (fall
2015 and spring 20162015 and spring 2016
terms) and that youterms) and that you
have read, understandhave read, understand
and accept all terms ofand accept all terms of
the 2015-16 Housingthe 2015-16 Housing
Policy Guide (linkPolicy Guide (link
provided).provided).
Agree to Terms and Conditions
of the Contract

 Check the top of each new page and each newCheck the top of each new page and each new
section for important information.section for important information.
Tips to Pay Attention To
132 Main St
Anytown
NY
12345
123-456-7890
Female
Nursing
7/10/1994

 Check the topCheck the top
of each newof each new
page and eachpage and each
new section fornew section for
importantimportant
information.information.

 Questions marked with anQuestions marked with an asteriskasterisk mustmust
be answered before you can proceed tobe answered before you can proceed to
the next page.the next page.

 If you roll over anIf you roll over an underlinedunderlined questionquestion
you will see additional information.you will see additional information.

 If you try to go to the next screen withoutIf you try to go to the next screen without
answering a required question, you willanswering a required question, you will
receive an error message reminding youreceive an error message reminding you
to answer the required question.to answer the required question.

Student Information PageStudent Information Page
 Check theCheck the
information forinformation for
accuracy.accuracy.
If necessary,If necessary,
update yourupdate your
informationinformation
throughthrough
BroncoWeb orBroncoWeb or
the Registrar’sthe Registrar’s
Office.Office.
132 Main St
Anytown
NY
12345
123-456-7890
Female 7/10/1994
Nursing

The Higher Education Opportunity Act and SUNY DelhiThe Higher Education Opportunity Act and SUNY Delhi
require that students living on campus have the option torequire that students living on campus have the option to
confidentially designate someone of their choosing to beconfidentially designate someone of their choosing to be
notified within 24 hours if the student is determined to benotified within 24 hours if the student is determined to be
missing. This person can be the same individual or a differentmissing. This person can be the same individual or a different
individual from the emergency contact that you provided.individual from the emergency contact that you provided.
While this section is optional, if you do choose to supply thisWhile this section is optional, if you do choose to supply this
information, please complete each section.information, please complete each section.

 Please supply yourPlease supply your
cell / text messagingcell / text messaging
number & providernumber & provider
and your personaland your personal
email address.email address.
 TypeType just the numbersjust the numbers ––
do not type any symbolsdo not type any symbols
like (, ) -, etc.like (, ) -, etc.
 Do NOT type “1” at theDo NOT type “1” at the
beginning.beginning.
The Office of Residence Life uses multiple forms of communication to contact students.The Office of Residence Life uses multiple forms of communication to contact students.
We will use your personal email address to contact you until your Delhi Student Email becomes active.We will use your personal email address to contact you until your Delhi Student Email becomes active.
Text messages will only provide limited, non-emergency information, so it is important for students to read other formsText messages will only provide limited, non-emergency information, so it is important for students to read other forms
of communication that are sent from the campus. This service is provided at no additional cost to students, howeverof communication that are sent from the campus. This service is provided at no additional cost to students, however
your service provider's standard text message rate may apply.your service provider's standard text message rate may apply.

Roommate RequestsRoommate Requests
areare optionaloptional. Use it only. Use it only
if you have a specificif you have a specific
person in mind that youperson in mind that you
would like to room with.would like to room with.
If you doIf you do notnot have ahave a
specific person inspecific person in
mind that you wouldmind that you would
like to room with, skiplike to room with, skip
this page of thethis page of the
contract and go on tocontract and go on to
the next.the next.
OptionalOptional

 To request someone as a roommate (s)heTo request someone as a roommate (s)he
must either already be a student at SUNYmust either already be a student at SUNY
Delhi or, if they’re an incoming student, haveDelhi or, if they’re an incoming student, have
already paid a housing deposit for 2015-16.already paid a housing deposit for 2015-16.
 You may request up to 2 different people asYou may request up to 2 different people as
roommates.roommates.
 Roommates must all be the same gender.Roommates must all be the same gender.
 It must be a mutual request—both peopleIt must be a mutual request—both people
must request each other.must request each other.
 Requests must be in before June 1Requests must be in before June 1stst
..
Requests made after June 1Requests made after June 1stst
will most likelywill most likely
NOTNOT be honored due to a lack of availability.be honored due to a lack of availability.

 It is YOUR responsibility, not that ofIt is YOUR responsibility, not that of
Residence Life, to make sure your andResidence Life, to make sure your and
your friend(s)’s roommate requests areyour friend(s)’s roommate requests are
done correctly and on time.done correctly and on time.
 If you have any questions, you shouldIf you have any questions, you should
contact the Office of Residence Life forcontact the Office of Residence Life for
assistance.assistance.
 Although every effort will be made to giveAlthough every effort will be made to give
you the preferences you indicate, requestsyou the preferences you indicate, requests
are honored based upon availability.are honored based upon availability.
Requesting something is not a guaranteeRequesting something is not a guarantee
we will be able to fulfill your request.we will be able to fulfill your request.

 Click “Click “selectselect” and you will get this box:” and you will get this box:
To request a roommate…To request a roommate…

 Enter the firstEnter the first two letterstwo letters of your friend’sof your friend’s
first and last names.first and last names. (This usually works better(This usually works better
than typing in the full name.)than typing in the full name.)
 Click “Click “SearchSearch”.”.
Sa
Sk

If someone matches, you’ll see somethingIf someone matches, you’ll see something
like this:like this:
You may get more than one name returned in theYou may get more than one name returned in the
search. Click the arrow on the right for a dropsearch. Click the arrow on the right for a drop
down of all the names returned.down of all the names returned.
If your friend is not listed, check with him/her toIf your friend is not listed, check with him/her to
see if (s)he has paid the housing deposit for SUNYsee if (s)he has paid the housing deposit for SUNY
Delhi yet.Delhi yet.

 If your friend’s name is there, select it andIf your friend’s name is there, select it and
click “click “ConfirmConfirm” and you’ll get this:” and you’ll get this:
 It will say “It will say “unconfirmedunconfirmed” until this person also” until this person also
selects you as a roommate. Once your friendselects you as a roommate. Once your friend
requests you as a roommate, it will sayrequests you as a roommate, it will say
““confirmedconfirmed” here” here.. Both people must selectBoth people must select
each other for the request to go through.each other for the request to go through.

 If you made a mistake and do NOT want thisIf you made a mistake and do NOT want this
person as a roommate, you can click “person as a roommate, you can click “SelectSelect””
again and you’ll get this screen:again and you’ll get this screen:
 Click “Click “DeleteDelete” to remove the roommate request.” to remove the roommate request.
 If you want to, click “If you want to, click “SearchSearch” to try to find a” to try to find a
different person.different person.
Sally

AfterAfter you complete the contract, logyou complete the contract, log
back in and select “back in and select “Edit Preferences.Edit Preferences.””
Make sure that the answer to bothMake sure that the answer to both
these questions is “yes”:these questions is “yes”:
Both students must request each other for the request to go through.Both students must request each other for the request to go through.
• Does your friend’s name appear after theDoes your friend’s name appear after the
words “First Choice for Roommate”?words “First Choice for Roommate”?
• Does the word “confirmed” appear afterDoes the word “confirmed” appear after
your friend’s name?your friend’s name?
To Avoid Disappointment….To Avoid Disappointment….
Remember: Both requests must be in before June 1Remember: Both requests must be in before June 1stst
..

It is important that theIt is important that the studentstudent (not a parent)(not a parent) answeranswer
these questionsthese questions honestlyhonestly, so we can do a better, so we can do a better
job matching roommates.job matching roommates.
Roommate Matching InformationRoommate Matching Information

There are several rules regarding overnight guests.There are several rules regarding overnight guests.
Please refer to the 2015-16 Housing Policy Guide.Please refer to the 2015-16 Housing Policy Guide.

This is the page whereThis is the page where
you can tell us aboutyou can tell us about
your housingyour housing
preferences.preferences.
We house studentsWe house students
primarily in the order inprimarily in the order in
which we receive theirwhich we receive their
housing deposits.housing deposits.
If your first choice isIf your first choice is
available when it is youravailable when it is your
turn to be assigned, weturn to be assigned, we
will give it to you.will give it to you.
Sometimes we have toSometimes we have to
go to lower-rankedgo to lower-ranked
choices due tochoices due to
availability.availability.
Housing Preferences PageHousing Preferences Page

Please note that in fallPlease note that in fall
termterm MurphyMurphy andand
O’Connor HallsO’Connor Halls willwill
almost certainly bealmost certainly be
triple rooms—3 peopletriple rooms—3 people
in a roomin a room..
DuBois, Gerry andDuBois, Gerry and
Russell HallsRussell Halls will bewill be
almost entirelyalmost entirely doubledouble
rooms—2 people in arooms—2 people in a
roomroom..
Ranking the HallsRanking the Halls

Please rank the halls in your order of preference.Please rank the halls in your order of preference.
Please doPlease do NOTNOT repeat a hall in your ranking.repeat a hall in your ranking.
Ranking the HallsRanking the Halls
It does nothing to increase your chance of receiving that hall as anIt does nothing to increase your chance of receiving that hall as an
assignment, and it provides less input from you if we have to go to aassignment, and it provides less input from you if we have to go to a
lower-ranked choice when making your assignment.lower-ranked choice when making your assignment.

Transfer Students mayTransfer Students may
indicate an interest in living inindicate an interest in living in
Catskill Hall or the RiverviewCatskill Hall or the Riverview
Townhouses.Townhouses.
If applying to live in theIf applying to live in the
Riverview Townhouses, youRiverview Townhouses, you
must first read and agree tomust first read and agree to
accept the terms andaccept the terms and
conditions set forth in theconditions set forth in the
“2015-16 Riverview Housing“2015-16 Riverview Housing
Guide” (link provided).Guide” (link provided).
Transfer Students OnlyTransfer Students Only

Special Interest HousingSpecial Interest Housing
This is anThis is an OPTIONALOPTIONAL request section.request section.
 TheThe Veterinary ScienceVeterinary Science section is a Living Learning Environmentsection is a Living Learning Environment
(LLE) that requires an(LLE) that requires an additional $50 charge per termadditional $50 charge per term to coverto cover
expenses related to a resource room, peer mentors and socialexpenses related to a resource room, peer mentors and social
programming.programming.
 There is no additional charge for the other special interest sections.There is no additional charge for the other special interest sections.
 You must be enrolled in an appropriate major to request theYou must be enrolled in an appropriate major to request the
Veterinary Science, Nursing, or Golf-related majors sections.Veterinary Science, Nursing, or Golf-related majors sections.

 TheThe Quiet Floor in O’Connor HallQuiet Floor in O’Connor Hall will only take place ifwill only take place if
there is sufficient interest expressed to fill a floor inthere is sufficient interest expressed to fill a floor in
O’Connor Hall.O’Connor Hall.

Be sure to appropriately rank the hall associated with theBe sure to appropriately rank the hall associated with the
special interest housing you request.special interest housing you request.
For Example: If your first choice is to live in the Vet Sci LLE, you not only needFor Example: If your first choice is to live in the Vet Sci LLE, you not only need
to select the Vet Sci LLE, you also need to rank DuBois Hall as your firstto select the Vet Sci LLE, you also need to rank DuBois Hall as your first
choice. If you select the Vet Sci LLE and rank Murphy Hall first and DuBoischoice. If you select the Vet Sci LLE and rank Murphy Hall first and DuBois
Hall second, we will consider your first choice is to live in Murphy Hall and theHall second, we will consider your first choice is to live in Murphy Hall and the
Vet Sci LLE in DuBois Hall is your second choice.Vet Sci LLE in DuBois Hall is your second choice.

OptionalOptional
 If you want to request special accommodationsIf you want to request special accommodations
due to medical circumstances you may indicatedue to medical circumstances you may indicate
this here.this here.
 You will need to provide the Office of ResidenceYou will need to provide the Office of Residence
Life with written verification from an appropriateLife with written verification from an appropriate
licensed authority separatelylicensed authority separately (fax 607-746-4086)(fax 607-746-4086). We. We
will contact you to let you know if your requestwill contact you to let you know if your request
has been approved or denied.has been approved or denied.
Special Needs HousingSpecial Needs Housing

 In order to complete your housing application,In order to complete your housing application, youyou
must sign your contractmust sign your contract, indicating you agree that, indicating you agree that
you are aware you are entering ayou are aware you are entering a binding contractbinding contract
for thefor the full academic yearfull academic year (fall 2015 & spring 2016(fall 2015 & spring 2016
terms)terms) and that you have read, understand andand that you have read, understand and
accept all terms of the 2015-16 Housing Policyaccept all terms of the 2015-16 Housing Policy
Guide (link provided).Guide (link provided).
Sign the ContractSign the Contract

 When you see this screen, you will know you haveWhen you see this screen, you will know you have completedcompleted youryour
application for housing.application for housing.
CompletedCompleted

 Housing assignments will begin to be madeHousing assignments will begin to be made in late Junein late June.. You canYou can
log back onto this site to see your housing assignment once itlog back onto this site to see your housing assignment once it
has been made.has been made.
CompletedCompleted

 If you would like to contact other students coming to SUNY Delhi –If you would like to contact other students coming to SUNY Delhi –
and maybe find a roommate for yourself – you can check out theand maybe find a roommate for yourself – you can check out the
RoomSync Facebook App. For instructions and the link, go toRoomSync Facebook App. For instructions and the link, go to
www.delhi.edu/roomsyncwww.delhi.edu/roomsync..
CompletedCompleted

 www.delhi.edu/roomsyncwww.delhi.edu/roomsync
..
 You mustYou must wait 24 hourswait 24 hours afterafter
completing your online contractcompleting your online contract
before you will be able tobefore you will be able to
access RoomSync.access RoomSync.
 When RoomSync asks for yourWhen RoomSync asks for your
“Student ID Number” it is“Student ID Number” it is
asking for yourasking for your RoomSyncRoomSync
Student ID NumberStudent ID Number – not your– not your
SUNY Delhi Student IDSUNY Delhi Student ID
Number.Number.
 Your RoomSync Student IDYour RoomSync Student ID
Number is your SUNY DelhiNumber is your SUNY Delhi
Student ID Number followed byStudent ID Number followed by
your birthdate.your birthdate.

 You will be able to change some of yourYou will be able to change some of your
answers later if you want by logging in andanswers later if you want by logging in and
selecting the “Edit Your Preferences” option.selecting the “Edit Your Preferences” option.
Making ChangesMaking Changes

Thank you for viewingThank you for viewing
this slideshow and forthis slideshow and for
choosing SUNY Delhichoosing SUNY Delhi
Residence Life.Residence Life.
We look forward toWe look forward to
your arrival this fall.your arrival this fall.

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