Applying MPLP to Digitization (Elings, 2010)
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Presentation given at Western Round Up meeting 2010 - Seattle: "Applying MPLP to Digitization" (Elings, 2010)
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Applying MPLP to Digitization (Elings, 2010)
- 1. Mary W. Elings Archivist for Digital Collections The Bancroft Library Applying MPLP to Digitization Mary W. Elings Archivist for Digital Collections The Bancroft Library University of California This work is licensed under the Creative Commons Attribution-Noncommercial-No Derivative Works 3.0 United States License. To view a copy of this license, visit http://creativecommons.org/licenses/by-nc-nd/3.0/us/ Shifting Strategies and Results
- 2. Mary W. Elings Archivist for Digital Collections The Bancroft Library More Product, Less Process Mark A. Greene/Dennis Meissner “More Product, Less Process: Pragmatically Revamping Approaches to Deal with Late 20th Century Collections” (2004) http://ahc.uwyo.edu/documents/faculty/greene/ papers/Greene-Meissner.pdf
- 3. Mary W. Elings Archivist for Digital Collections The Bancroft Library Forum: Digitization Matters Ricky Erway and Jennifer Schaffner Shifting Gears: Gearing Up to Get Into the Flow (2007) www.oclc.org/programs/publications/reports/2007-02.pdf
- 4. Mary W. Elings Archivist for Digital Collections The Bancroft Library Traditional Practice • Principles – preservation and access (dual goals) – Do it once and do it right “to perfection” – Item level description most desirable – Highest quality always warranted – Accomplish more, and more, and more...
- 5. Mary W. Elings Archivist for Digital Collections The Bancroft Library Forces at Work http://www.newyorker.com/reporting/2007/02/05/070205fa_fact_toobin#ixzz0ls3xqhK2 • Lack of funding • Mass digitization • User expectations
- 6. Mary W. Elings Archivist for Digital Collections The Bancroft Library More Product, Less Process • Principles for Change – Maximize user access (preeminent goal) – Golden minimum “good enough” is realistic – Arrange and describe at a common, aggregate level – Reserve exceptional effort only when warranted – Accomplish more by trying to do less
- 7. Mary W. Elings Archivist for Digital Collections The Bancroft Library More Product, Less Process • Principles for Change – Maximize user access (preeminent goal) – Golden minimum “good enough” digitization is realistic – Arrange, describe and digitize at a common, aggregate level – Reserve exceptional digitization effort only when warranted – Accomplish more digitization by trying to do less (my co-opted version!)
- 8. Mary W. Elings Archivist for Digital Collections The Bancroft Library Microfilm Pilot (2003) • George and Phoebe Apperson Hearst Papers (selections) • Newly created microfilm • Targets present (aggregate grouping) • 4000 frames scanned @ $0.50/frame • Folder level digital objects – Extant metadata from finding aid
- 9. Mary W. Elings Archivist for Digital Collections The Bancroft Library
- 10. Mary W. Elings Archivist for Digital Collections The Bancroft Library
- 11. Mary W. Elings Archivist for Digital Collections The Bancroft Library
- 12. Mary W. Elings Archivist for Digital Collections The Bancroft Library
- 13. Mary W. Elings Archivist for Digital Collections The Bancroft Library
- 14. Mary W. Elings Archivist for Digital Collections The Bancroft Library Microfilm Production (2008) • Archives of California (complete) • Microfilm created in 1960s • No targets present (no aggregate grouping) • 25,000 frames scanned @ $0.10/frame • 64 reel level digital objects (as pdf) – Extant metadata from MARC record
- 15. Mary W. Elings Archivist for Digital Collections The Bancroft Library
- 16. Mary W. Elings Archivist for Digital Collections The Bancroft Library
- 17. Mary W. Elings Archivist for Digital Collections The Bancroft Library
- 18. Mary W. Elings Archivist for Digital Collections The Bancroft Library
- 19. Mary W. Elings Archivist for Digital Collections The Bancroft Library
- 20. Mary W. Elings Archivist for Digital Collections The Bancroft Library Muir Letters (2008-2009) • Correspondence of John Muir (complete) • Microfilm created in 1980s • Md cards present (extant md, aggregate grping) • 12,500 frames (6500 letters) @ $0.26/frame • Images, metadata and hand-transcription • Letter level digital objects – CDM compound objects – METS complex objects
- 21. Mary W. Elings Archivist for Digital Collections The Bancroft Library
- 22. Mary W. Elings Archivist for Digital Collections The Bancroft Library
- 23. Mary W. Elings Archivist for Digital Collections The Bancroft Library
- 24. Mary W. Elings Archivist for Digital Collections The Bancroft Library
- 25. Mary W. Elings Archivist for Digital Collections The Bancroft Library Negative Scanning Projects • San Francisco News-Call Bulletin Newspaper Photograph Archive (2004) • ca. 500,000 negatives • 500 negatives in 93 sleeves selected • Sleeve-level digital objects – Multiple negatives per sleeve – Extant Sleeve level description – No additional description provided
- 26. Mary W. Elings Archivist for Digital Collections The Bancroft Library
- 27. Mary W. Elings Archivist for Digital Collections The Bancroft Library
- 28. Mary W. Elings Archivist for Digital Collections The Bancroft Library Examiner Pilot (2007-2009) • San Francisco Examiner Photograph Archive (selections) • ca. 3,600,000 negatives total • Pilot: 10,000 nitrate negatives • Sleeve-level digital objects • Two digitization workflows – in house and vendor • Goal: assessment of workflows, appraisal, and access
- 29. Mary W. Elings Archivist for Digital Collections The Bancroft Library Mary W. Elings Archivist for Digital Collections The Bancroft Library
- 30. Mary W. Elings Archivist for Digital Collections The Bancroft Library Mary W. Elings Archivist for Digital Collections The Bancroft Library
- 31. Mary W. Elings Archivist for Digital Collections The Bancroft Library Mary W. Elings Archivist for Digital Collections The Bancroft Library
- 32. Mary W. Elings Archivist for Digital Collections The Bancroft Library Mary W. Elings Archivist for Digital Collections The Bancroft Library
- 33. Mary W. Elings Archivist for Digital Collections The Bancroft Library More Posters, Less Process
- 34. Mary W. Elings Archivist for Digital Collections The Bancroft Library Microfilm Scanning • ~400,000 images from MSS Collections 0 20000 40000 60000 80000 100000 120000 140000 2003 2004 2005 2006 2007 2008 2009 MF Scanning
- 35. Mary W. Elings Archivist for Digital Collections The Bancroft Library Negative Scanning • ~20,000 images from Pictorial Collections 0 500 1000 1500 2000 2500 3000 3500 4000 4500 2004 2005 2006 2007 2008 2009 Neg Scanning
- 36. Mary W. Elings Archivist for Digital Collections The Bancroft Library Results (…mileage may vary) • Traditional practice: – Paintings, Drawings, Prints • 2,700 images in two years • $20 per image • MPLP practice: – Microfilm • 80,000 images in two years • $0.10 - $0.30 per image – Historic Negatives • 23,000 images in two years • $2.50 per image
- 37. Mary W. Elings Archivist for Digital Collections The Bancroft Library Applying MPLP to Digitization • Focus on increasing online access • Use “good enough” digitization where appropriate • Use extant metadata when available, gather automatically • Use aggregate groupings to streamline digitization and description • Reserve exceptional digitization effort when warranted (or do more later!) • Look for ways to increase your output of digital collections
- 38. Mary W. Elings Archivist for Digital Collections The Bancroft Library Mary W. Elings Archivist for Digital Collections The Bancroft Library University of California bancroft.berkeley.edu facebook.com/bancroftlibrary twitter.com/bancroftlibrary twitter.com/maryelings