The United Way of King County hosts an annual Day of Caring event that is the largest one-day mobilization of volunteers in Washington state. In 2008, over 8,600 volunteers from 109 companies completed 395 projects through the Day of Caring, contributing over $1 million worth of volunteer time. The document provides guidance for agency project managers on registering and planning a project for the Day of Caring, including tips on communicating with volunteer team leaders, orienting and celebrating volunteers, and ensuring a quality volunteer experience.

1. United Way of King County
Day of Caring 2009
Project
Manager
Information

2. United Way of King County
Day of Caring…
17th Annual
Promotes Volunteerism
The Largest One Day Mobilization of
Volunteers in Washington State
United Way’s
Campaign Kick-off

3. Who Are the Players?
Unite W y o KingC unty
d a f o
No ro Org niza ns
n-p fit a tio
Lo a Go rnm nt Ag nc s
c l ve e e ie
C rp ra a C m unity Gro s
o o te nd o m up
Volunte r P je t Le d rs
e ro c a e

4. 2008 Day of Caring…..
109 Companies
and
8600 Volunteers
completed
395 Projects
Valued at $1,050,060 in volunteer time

5. The United Way of King County’s
Role…
To Re ruit Ag nc P rtic a n
c e y a ip tio
To Eng g C rp ra nsa C m unity
a e o o tio nd o m
Org niza ns
a tio
To Ma g Re is tio P c s
na e g tra n ro e s
To P vid Tra
ro e ininga Sup o
nd p rt
To C le ra !
e b te

6. Your Agency Project Manager
Role…
Re is r Yo P je t
g te ur ro c
P n Yo P je t
la ur ro c
C m unic tew theP je t Le d r
o m a ith ro c a e
Ma g Yo P je t
na e ur ro c
C le ra !
e b te

7. The Day of Caring Focus…
A q lity vo
ua lunte r
e
e e nc
xp rie e

8. Ensure a Quality
Volunteer Experience…
Me t e e ta ns
e xp c tio
Beo a d a p p re
rg nize nd re a d
C nne t p je t w p o e is io
o c ro c ith urp s /m s n
o o a tio
f rg niza n
P vid m a
ro e e ning w rk
ful o
P vid c a a tim ly
ro e le r nd e
c m unic tio
o m a n

9. To meet Volunteer Expectations…
Ma s yo p je t d s rip n a c te re c the
ke ure u ro c e c tio c ura ly fle ts
w rk yo a a kingthe to d !
o u re s m o

10. Selling your project:
Us yo p je t titlea d s rip n tos ll theb ne
e ur ro c nd e c tio e e fits
a s rethefe ture o thevo
nd ha a s f lunte r p je t.
e ro c
What is a Benefit?
W t vo
ha lunte ringd e fo thevo
e os r lunte rs s h a
e , uc s
te c
a hingthe as
m kill, ha vingfun, m e
e tingp o le
ep ,
m kingad re ee .
a iffe nc tc
What is a Feature?
Thed s rip
e c tivee m ntso thevo
le e f lunte ring s h
e , uc
a w n, w re d ingw t w w m
s he he , o ha ith ho .

11. Don’t forget to Highlight…
TheMis io
s n
Andho thep je t s p rtsthe
w ro c up o
Mis io
s n
Re c m s n thro ho
fle t is io ug ut
p je t
ro c

12. How are projects confirmed?
Ag nc re is rsp je t
e y g te ro c
Volunte r C nte s ff re wa a p ve
e e r ta vie nd p ro
p je t
ro c
Ap ro dp je tsa p s do
p ve ro c re o te nline
Volunte r Re is tio o e J 2 th
e g tra n p ns uly 8
C m a sre is r a c o ep je ts
o p nie g te nd ho s ro c
Unite W y s nd c nfirm tio toAg nc
d a e s o a n e y
a C m a Te mLe d r
nd o p ny a ae
Ag nc a P je t Le d r C nne t a
e y nd ro c a e o c nd
C nfirmP je t De ils
o ro c ta !

13. Your Project is Selected!
What Next?
Contact your team
leader ASAP!
Provide: Discuss:
• Project •project timeframe
description •Transportation
• safety guidelines • lunch plans
• Directions
• Contact
Information

14. Manage Your Project online…
Lo in into yo a e y a c unt:
g ur g nc c o
Eve tab
Find yo p je t und r the
ur ro c e nts
C k o DETAILS tos eyo p je t d ta
lic n e ur ro c e ils
C k o REGISTRATION fo p je t le d r
lic n r ro c a e
info a n.
rm tio

15. Day of Caring “Best Practices”
Plan Your Project…
W t isthep o e
ha urp s ?
Think thru lo is s
g tic
W t e uip e a s p s
ha q m nt nd up lie ?
W t a theta ksinvo d
ha re s lve ?
P n yo o nta n
la ur rie tio
W Sup rvis s
ho e e?
Ho w yo a p c tea re o nizeyo vo
w ill u p re ia nd c g ur lunte rs
e ?
Doyo ha b c
u ve a k-up p n?
la

16. Day of Caring “Best Practices”
Clear Communication:
C nfirmp je t w Te mLe d r
o ro c ith a ae
P vid De ile Info a n P c t to Te m
ro e ta d rm tio a ke a
Le d r
ae
C nfirmp je t w s ff
o ro c ith ta

17. Day of Caring “Best Practices”
Plan a Site Visit
Fa ilia thep je t le d r w thep je t
m rize ro c a e ith ro c
s p r to thee nt
ite rio ve

18. Day of Caring “Best Practices”
Record Keeping
Ag nc sa re uire to ha a Da o C ringVo
e ie re q d ve ll y f a lunte rs
e
s n the
ig :
TheUnite W y o KingC unty Lia ility a Re a eSig
d a f o b nd le s n-
in She t.
e
Yo d c ew t a d na re o s yo ne dto ke p
u e id ha d itio l c rd u e e
Sign-in She ts
e
Vo lunte r C nd t Ag e e
e o uc re m nt

19. Day of Caring “Best Practices”
Orie yo vo
nt ur lunte rsto them s n o yo o a tio
e is io f ur rg niza n
a ho thed ysp je t he sa hie them s n!
nd w a ro c lp c ve is io

20. Day of Caring “Best Practices”
Project Managers are on hand to…
Se e e ta nsfo thed y
t xp c tio r a
C a h vo
oc lunte rsto s c s
e uc e s
Ens vo
ure lunte rsa s fe
e re a
Re o nizea a p c tevo
cg nd p re ia lunte rs
e !

21. Don’t forget to Celebrate Success…
Sa “ nk yo
y tha u”
A lot!
C le ra a c m lis e !
e b te c o p hm nts
Cultiva re tio hip
te la ns s
Se fo w tha
nd llo -up nks
As fo fe d a k
k r ebc

22. Please Talk About United
Way of King County…
Us theDa o C ring2 0 Ta
e y f a 0 8 lkingP ints
o
And d n’fo e
o t rg t…
Toha a o yo vo
ve ll f ur lunte rss theUnite
e ing d
W y o KingCo
a f unty Sign-in She t!
e

23. Need Assistance?
C nta t theUnite Wa o KingC unty Vo
o c d y f o lunte r C nte
e e r
s ff:
ta
Eric Ellis Ee @ uw .o
a : llis kc rg
Lo Me o : lm nd za uw .o
uis nd za e o @ kc rg
Nikki Rus e nrus e uw .o
s ll: s ll@ kc rg

24. Thank You for hosting a
Day of Caring Project!