This document outlines the official regulations and conditions for exhibitors at the Annual AAMGA Trade and Vendor Mart. It discusses management of the event, eligibility requirements, security provisions, booth specifications, shipping instructions, cancellation policies, and contact information. Exhibitors are responsible for their own property and must follow all rules regarding booth construction and decorations. The AAMGA provides basic booth equipment and will assign spaces on a first-come, first-served basis.

1. OFFICIAL REGULATIONS AND
CONDITIONS OF CONTRACT
MANAGEMENT SECURITY AND INSURANCE
All exhibits in the Annual AAMGA Trade and Vendor Mart will be under The AAMGA will provide guard service during official periods of
the direction and management of the American Association of installation, showing and dismantling and exercise reasonable care for
Managing General Agents (AAMGA). These rules become part of the the protection and security of the exhibitor’s materials and displays.
contract between the Exhibitor and the AAMGA. The AAMGA has the full The exhibitor agrees to make no claim for any reason whatsoever
power of interpretation and enforcement of these rules and may amend against the AAMGA, the exhibit facility or exhibit management for loss,
them at any time. All matters not covered by these regulations are theft, damage or destruction of goods, nor for any injury to the
subject to the decision of the AAMGA and all decisions so made shall exhibitor or its employees or representatives while in the exhibit hall;
be binding on all parties affected by them as well as by the original nor for any action of any nature of exhibit management, or its
regulations. employees or agents; nor for failure to hold the show as scheduled.
Exhibitors are urged to insure their property against fire and theft.
ELIGIBILITY
The AAMGA determines the eligibility of any company or product for CARE OF PREMISES
exhibit. Acceptance of an application does not imply endorsement by Booth decorations and construction must conform to local fire
the AAMGA of the applicant’s products or services, nor does rejection regulations. No part of an exhibit, and no signs or other materials may
imply lack of merit of same. be pasted, nailed or otherwise affixed to the walls, doors or other
No Exhibitor may sublet, assign or apportion any part of the space surfaces in any way that might mar or deface premises or booth
allotted, or represent, advertise or distribute literature for the product equipment furnishings. Damage from failure to observe this notice is AAMGA 82ND ANNUAL MEETING
or services of any other firm or individual. payable by the exhibitor. TRADE AND VENDOR SHOW
AAMGA reserves the right to restrict exhibits that, because of method CONTACT INFORMATION
BOOTH PERSONNEL
of operation or any other reason, interfere with the traffic of conduct of Only those persons registered to attend the AAMGA Annual Meeting will
others. It may forbid installation or request removal or discontinuance be admitted to the Exhibit Hall. No one may invite guests or other AAMGA
of any exhibit or promotion that detracts from the character of the unregistered persons into the hall for any reason. Exhibit personnel HEADQUARTERS
Convention as a whole. In the event of such restrictions or evictions, must wear AAMGA identification badges while on the exhibit floor. The Caitlin Skelton
AAMGA is not liable for any refund of rental or other expenses. AAMGA reserves the right to evict anyone from the Exhibit Hall who 610-225-2360
does not display proof of meeting registration. caitlin@aamga.org
LIABILITY
Space is leased with the understanding that the American Association CANCELLATION AND REFUNDS GES INC.
of Managing General Agents and the exhibit facility will act for the In the event of cancellation of the AAMGA Trade and Vendor Show due (AAMGA TRADESHOW
exhibitor and its representative(s) only in the capacity of agent, and to fires, strikes, weather, government actions or other causes beyond SERVICE PROVIDER)
not as principal, and that AAMGA and the exhibit facility assume no the AAMGA’s control, the AAMGA shall not be held liable. The AAMGA
liability whatsoever for damages for any act of commission or omission 1-800-475-2098
shall determine the amount of exhibitor’s fees to be refunded. booth
in connection with said agency, and the exhibitor and its fees or exhibits cancelled in writing by March 1, 2008, will be refunded
representative(s) only in the capacity of agent, and not as principal, less a $150 administrative fee. Thereafter, no refunds will be issued JW MARRIOTT DESERT RIDGE
and that AAMGA and the exhibit facility assume no liability whatsoever for cancellation of exhibit space. AAMGA MEETINGS CONTACT
for damages for any act of commission or omission in connection with Maggee Byrd
said agency, and the exhibitor and its representative(s) hereby 480-293-3917 (Direct Line)
ARBITRATION CLAUSE
assumes the entire responsibility and liability for losses, damages and maggee.byrd@marriott.com
Focused On
The parties agree that any claim or dispute concerning questions of
claims arising out of exhibitor’s activities on the Hotel premises and
fact or law arising out of or in relation to this contract, its performance
will indemnify, defend and hold and keep forever harmless the Hotel,
or alleged breach, shall be submitted to arbitration in accordance with
its owner, the AAMGA, and its management company, as well as their
the rules of the American Arbitration Association. The decision of the
The Future
respective agents, servants and employees from any and all such
arbitration shall be conclusive and binding on both parties.
losses, damages and claims. All points not covered herein are
subjected to settlement by the AAMGA.
150 SOUTH WARNER ROAD
SUITE 156
KING OF PRUSSIA, PA 19406
OFFICE - 610-225-1999 FAX - 610-225-1996
WWW.AAMGA.ORG
EXHIBITOR PROSPECTUS

2. TRADE AND VENDOR SHOW INFORMATION AGENDA AT-A-GLANCE
Hotel SATURDAY, MAY 17
We have negotiated a reduced rate for our meeting participants at the AAMGA Annual Meeting (and discounts on exhibitor fees for this and 8:00 am - conclusion Managing General Agents Motorcycle Outing
JW Marriott Desert Ridge. By registering for a booth at the AAMGA Trade other meetings), we would invite you to become a member of the AAMGA. 2:00 pm – 5:00 pm Registration Desk Open
& Vendor Show, you will be eligible for this preferred rate. Hotel For more information on membership please contact AAMGA Headquar- SUNDAY, MAY 18
reservations may be made by calling the JW Marriott Desert Ridge at ters at 610-225-1999. 7:00 am – 6:00 pm Registration Desk Open
1-800-835-6206. Please remember that our discounted rates are Space Assignment 7:00 am – 8:00 am Buffet Breakfast for University Attendees
available to registered Meeting and Trade Show delegates ONLY. We are pleased to provide you with the opportunity to select your booth 8:00 am – 12:00 pm University Classes
Dear Colleague:
Meeting Suites preference. We will accommodate your preference for booth location on 1:00 pm – 4:00 pm Vendor Load-In
The American Association of Managing General Agents is celebrating 82 years of excellence this year. Thanks 5:15 pm – 6:00 pm New Member Orientation/Reception
If you are an AAMGA Associate or Business Services Member, and will a first-come, first-served basis. We will notify you as soon as possible
to your involvement in strengthening the wholesale distribution insurance market, relationships and business 7:00 pm – 10:00 pm Opening Reception
not be reserving a booth at the Tradeshow, but would like to reserve a of your booth assignment, but no later than April 14, 2008. In addition,
partnerships remain the most valued assets that will continue to stimulate growth and development. In this
respect, we cordially invite you to attend the AAMGA’s Annual Insurance Trade & Vendor Show during the Suite at the hotel, there will be an $800 charge payable to the AAMGA in booth space assignments will be posted on our website at MONDAY, MAY 19
Association’s Annual Meeting on Monday May 19th, 2008 at the J.W. Marriott Desert Ridge Resort & Spa in addition to the hotel charges. There are a limited number of suites www.aamga.org for the convenience of you and our attendees. A larger 7:00 am – 5:00 pm Registration Desk Open
Scottsdale, AZ. available and reservations can be made on a first-come, first-served map and directory of Exhibitors will also be in the Exhibit Hall. Please 8:00 am – 10:00 pm Opening Breakfast with
ANNUAL MEETING
basis directly through the hotel. Contact information for the hotel is note that there are 19 “Premium” booth spaces available. Contact GUIDELINES FOR EXHIBITORS Keynote Speaker Chris Wallace
We have made substantial changes to the Trade Show, including: placing it in the same room as the Agents
listed on the back cover of this brochure. In keeping with our tradition, Caitlin Skelton for pricing and more information at 610-225-1999. If your agency or company is a member of the AAMGA, you may register 10:00 am – 5:00 pm Trade Show Open
and Brokers Lounge where members hold their meetings; our keynote speaker Chris Wallace has a booth within
we respectfully request that you not schedule any meetings in your Suite The “Premium” booths will be available on a “first come...” basis. for the entire meeting and you will be eligible to attend all of the 10:00 am – 5:00 pm Agents & Brokers Lounge Open
the exhibit hall where he will conduct a meet and greet session with members right at the opening of the Trade
Show; and a golf swing analyzer and PGA golf pro will be at a booth to help and give advice to members prior or other venues that will conflict with the Trade & Vendor Show or any activities. We will mail meeting registration materials to the main 10:30 am – 12:00 pm Spouse Coffee
Scheduled Appointments
to the Annual Golf Tournament. This year’s meeting provides the opportunities to expand your customer base, other AAMGA scheduled meeting or event during the course of the contact of your company shortly. Registration materials are also Evening Company Parties
Attendees and exhibitors will have the opportunity to make individual
enhance your existing relationships and be part of the wholesale insurance community as it comes together in Annual Meeting. appointments to take place during the Trade Show. We will display available on-line at the AAMGA website www.aamga.org. All members TUESDAY, MAY 20
a professional business environment. and exhibitor prospects that have a valid email address in our system 7:00 am – 5:00 pm Registration Desk Open
Company Parties Exhibitors’ names, detailed information and contact information on our
AAMGA members are the premier insurance agents, companies, and other business service entities of the Company parties are always a welcome addition at the AAMGA Annual website so that attendees can make their appointments with ease. will also receive on-line invitations. 7:30 am – 8:00 am Buffet Breakfast
market. In 2006, the managing general agent members of the Association alone wrote in excess of $22 billion Meeting on Monday and Tuesday evenings. To make arrangements for 8:00 am – 10:00 am Business Meeting & University Awards
Shipping If you have not received an email invitation, please contact AAMGA with Keynote Speaker Vince Lombardi, Jr.
in direct written premium. This does not include the other insurance companies, captive carriers, reinsurers, your Company party, please contact Maggee Byrd at the JW Marriott You are required to send all exhibit materials pre-paid to the official headquarters at 610-225-1999 and we will add you to our database. 10:00 am – 5:00 pm Agents & Brokers Lounge Open
claim administrators, law firms, premium financing companies and other members of the AAMGA, who have Desert Ridge. Her contact information is on the back cover of
joined to make the entire membership of the Association the most reputable and trusted group of insurance service contractor in accordance with the instructions in the AAMGA If you register as an exhibitor only, or are a non-member exhibitor, you 11:00 am – 1:00 pm Spouse Luncheon
this brochure. Trade Show service manual, which will be provided after your
professionals in the United States and the United Kingdom. will be restricted to attend only the Trade Show activities. However, 5:30 pm – 6:30 pm Under Forty Organization Cocktail Reception
Booth Equipment registration is received. A copy of this document will also be available exhibitor delegates may purchase a ticket in advance for the Opening Evening Company Parties
You will find detailed information on the trade show, hotel registration instructions, an application for exhibit
Each 10’X10’ booth reservation will include a six-foot draped table, two on the AAMGA website, www.aamga.org. Reception. You may pick up your exhibitor badge, ribbon and opening WEDNESDAY, MAY 21
space and a floor plan in this brochure. You can also access the documents and register for the show on the
AAMGA’s website: www.aamga.org. To reserve your booth, please complete the application and forward it with chairs, waste can, carpeting and an identification sign. All booths will Cancellation reception ticket at the AAMGA Registration and Hospitality Desk on 7:30 am – 2:00 pm Registration Desk Open
the appropriate fee to us either on-line, by fax or mail. We will issue booth assignments on a first come, first have 3’ high side dividers for increased visibility. The AAMGA will Your contract will outline the specifics. Before March 1, 2008, you will Sunday, May 18, beginning at 10:00am. 6:30 am – 7:30 pm Golf Tournament Continental Breakfast
served basis, upon receipt of your application and fee. determine if other adjustments are needed based on exhibitor needs. receive a full refund minus $150 administration fee. After March 1, 8:00 am – conclusion Golf Tournament
We will do our best to accommodate special requests as indicated on 2008, there will be no refunds. We must receive your registration by TRADE AND VEN 9:00 am – 11:00 am Tennis Tournament
We encourage you to register as soon as possible. Please note we will need to receive your registration here at D
AAMGA Headquarters on or before March 24, 2008 in order to be included in all posted, advertising and printed
the Application for Exhibit Space. March 15, 2008 in order for you to receive the early registration. SHOW FLOORMOR AP 9:00 am – 1:00 pm Offsite Tours
materials. Registration will remain open until all booths have been reserved. Additional equipment and services, as needed, will be available through MAIN ENTRANCE 9:00 am – 5:00 pm Agents & Brokers Lounge
our Exhibitor Contractor. Please contact the GES Service Center at Floor Plan
6:30 pm – 10:00 pm Gala Dinner & Show with Jay Leno
Some important dates to remember in making your plans to attend: Please refer to the floor plan diagram and booth layout in this brochure
1-800-475-2098 with any questions.
• March 15, 2008 Early Booth registration ends to assist you with your booth selection. GOLF
Security = PREMIUM BOOT
• March 24, 2008 Registration deadline to be included in printed and advertising materials H LOCATION
• April 14, 2008 Receipt of your booth assignment from AAMGA We will post security guards at the Trade Show from load in on May 18 1 18 19 23
through to the end of the show. Admittance to the Trade Show floor 36 41 52
The Annual AAMGA Insurance Business Trade Show is a highlight of our Annual Meeting, especially this year during set-up hours will be restricted to exhibitors who have a badge OW RATES 53 58 90
VENDOR SH 2 17 20 59 72
as we celebrate our 82nd year of service to the wholesale insurance industry. We look forward to welcoming you and exhibitor ribbon. TRADE AND 22 37 40
89
51 54
and your company at this year’s exciting event. Please utilize the AAMGA’s website for updated exhibitor and Prior to March 15, 2008 3 16 21
57 60 73
91
attendee lists. As always, we appreciate your continued support and confidence in the AAMGA. Should you have Exhibitor Discount 88
AAMGA Members Fee - $200 38 39
any questions, please feel free to contact me at: 610.225.1999. The AAMGA is very appreciative of the loyalty and enthusiasm demon- Booth Fee - $550 Per Booth Representative 4
50 55 56 92
15 61 74 87
strated by the exhibitors who exhibit at both our Insurance Automation Non-AAMGA Members Fee - $200 CHRIS
Conference and Annual Meeting in 2008. To reward that loyalty, we are Booth Fee - $1,650 Per Booth Representative 5 14 WALLACE 93
Yours sincerely,
75 86
offering a discount of $250 off the Exhibitor rate of both member and
non-member companies who exhibited at both meetings. If you After to March 15, 2008
76 85
AAMGA Members Fee - $250 42 43 44 45 AGENTS
exhibited at the Insurance Automation Conference on March 8-11, 2008
Booth Fee - $600 Per Booth Representative
94
in Dallas, Texas, we will issue a $250 check to the exhibiting company AND
Non-AAMGA Members Fee - $250
46 47 48 49
Bernd G. Heinze at the conclusion of the Annual Meeting Trade Show.
Booth Fee - $1,950 Per Booth Representative 6 13
95 BROKERS
Executive Director
Exhibitor Badges and Ribbons - $150 per delegate LOUNGE
Opening Reception Ticket 7 12 77 84
We ask that Exhibitors registered for the Trade Show pick up their badge as a meeting
the AAMGA and register
for admittance to the exhibit hall from the AAMGA Registration/ You must be a member of eting functions.
the Annual Me 8 11
Hospitality desk beginning Sunday, May 18. “Exhibitor Only” badges delegate to attend all of 24 25 26 27 28
78 83 96
y 29
w will be restricted to onl 62
will indicate your ability to attend Trade Show functions only. Unfortu- Admittance to the Trade Sho will 9 63 64 65 66
GA Ann ual Meeting. Admittance 10 35 34 79 82
nately, we cannot grant access to general sessions and receptions to those registered for the AAM admit
33 32 31 30 97
respect our request not to 71
individuals with Exhibitor Badges. To attend all of the offerings of the be by badge only. Please 70 69 68 67 80
visitors. 81
unregistered guests or 98
99