Prioritizing these 10 components of IT relocation will help to ensure a smooth move and efficient integration into your new space. Contact us today for more information on how we can partner to ensure a successful move.

1. Top 10 Things to Consider in
a Company Move

2. 1. Flexibility,
Efficiency, and
Reliability are
Key
First things first, stay organized. This is crucial for an efficient move.
Inventories, estimated schedules, and time management are all
important in IT relocation. We encourage you to give yourself
some leeway and room for changes, when scheduling the overall
course of the relocation.
With regards to reliability, it is highly recommend that you use a
Managed IT Services company that specializes in IT relocation to
help with your move, due to the complexity of business technology
migration and liability concerns. Partner with a company that has a
proven track record of keeping systems intact and ensuring that
everything functions properly in the new space. Moving business
technology can be the riskiest and most challenging part of
relocation. Reliability, therefore, is key: There’s a lot at risk when
dealing with systems data and company and employee information.

3. 2.Timelines
The most important aspect about having a timeline is that it’s
synchronous between your Managed IT Services company and
your internal point of contact. This eliminates any “surprises”
and further guarantees a successful move. Your IT relocation
company will need to work with your internal IT persons(s) so
timelines are met. If you don’t have an IT contact on staff, it’s
important to assign an internal contact the responsibility of
facilitating the relocation from beginning to end. Your IT
relocation company will help alleviate the “heavy lifting” as it
relates to the tasks associated with planning and
communications.

4. 3.Reinstallment
When moving spaces, it is crucial that the integrity of your
equipment be maintained. The re-installment period
should be painless with limited downtime, if any. The time
between dismantling systems in the old location and
setting those up in the new space should be handled
efficiently. This will ensure that any disruptions to daily
business operations are communicated and planned for
accordingly.

5. 4.Pre-Plan,Pre-
Plan,Pre-Plan
I can’t stress this enough. One can’t arrive at a space
expecting everything to work out perfectly without doing
due diligence beforehand. But how far in advance should
you plan? What if it’s an impromptu move? Well, to the
extent that you’re able, the earlier you start, the better. This
will limit risk and enable you to work collaboratively with
your point of contact to cover all bases and eliminate any
unexpected surprises. The biggest disclaimer here: Don’t
underestimate the lead time.

6. Herearesomethingstokeepinmind
whenpre-planning:

7. SetaPreliminary Budget
There are, of course, some monetary constraints to consider when
undergoing an IT relocation, so you should be ready for them! It
is highly recommended that an approved, preliminary budget be
put in place. If you are working with a Managed IT Services
company, push for a fixed cost project price to ensure that your
budget is not exceeded. Some moves require IT consulting,
especially when the space is a new buildout. These types of
services, along with timelines, move details, and responsibilities of
all parties, should be outlined in a Statement of Work (SOW) at a
fixed rate.

8. Coordinate
your timing of
a de-
installation and
installation
responsibilites
You want your systems up and running as soon as possible
once they’re disconnected. It should be a quick and
painless process. This way daily business operations are
minimally, if at all, affected by the transition.

9. How much
will be
handled by
an outside
company?
This is an important question to ask your IT relocation partner in
advance of signing the Statement of Work. Is testing included once
systems are set up in the new space? What about assessing the
office beforehand and noting what does and doesn’t meet your
specifications? Are they willing to speak with all other vendors
associated with the project to ensure timelines are met? All work
from pre-planning to the completion of the project must be
documented so all parties are in agreement as to relates to
accountability.

10. 5. Assess
your current
and new
environment
Your IT relocation partner should provide a timeline and
checklist for consideration. This is based on an assessment
of your equipment, and your current and future needs.
This involves identifying any restrictions in the new space,
such as wiring, cabling or any regulations imposed by your
new landlord, to name a few. When working with a
company that specializes in IT relocation, you gain their
expertise.
They have already encountered problems and situations
that may not even be on your radar and will bring any
potential complications to the forefront so they can be
addressed and/or eliminated up front. Some of the items
include climate control, ventilation in your IT closet,
outlets, power requirements, bandwidth, and security
concerns, to name a few.

11. 6.Keeping
“Businessas
Usual”:Limit
Disruptions
It is important to plan for any downtime, so it is limited and
occurs according to schedule as needed. The integration of
business technologies shouldn’t disrupt the daily functioning
of the company. All companies have different needs when it
relates to downtime. If you are in an industry that requires
your company to be up and running at all times during
business hours, i.e., hedge fund, your move can take place after
hours or over the weekend. If it is preferred, a move can take
place at the start of a business day with scheduled downtime.
Everything IT, from servers and network configurations to
computer setup are included under this umbrella.

12. 7.Business Continuity Plan
Company data is the bloodline to any organization. Do you have
a Business Continuity Plan (BCP) in place? Business Continuity
Management is a plan that an organization puts in place to
defend against potentials threats, whether they be financial,
technical, social, political or environmental. It is important to
ensure the safety of your company information before and after
the move. Should anything be compromised, having this plan in
place will keep everyone apprised of steps that need to be taken
to limit downtown and secure operations.

13. 8.Detailed Inventory
It is imperative to keep track of all equipment being moved. Your IT Relocation Company
should provide a detailed inventory of all IT equipment in advance of your move. It is just
as important to account for all inventory after the move.

14. 9. Testing
What good is your technology if it doesn’t work properly?
If you are working with an outside company or have an
internal IT staff person, it’s important that they test all
equipment and functionality after installation. This can be
accomplished through the creation and utilization of a
Business Technology Test Plan. Post-move all equipment
must be tested to ensure that everything is running
smoothly and “business as usual” can continue.

15. 10. Consistent
Communication
Communication throughout the entire moving
process is crucial on all fronts. Your IT relocation
company may or may not handle work related to
telecommunications, cabling, etc., that are required
for a buildout. However, they should be part of the
planning process to ensure everything is in place
from a technology standpoint. For example, an IT
relocation company may be ready to install your IT
equipment, but if they don’t know that prerequisite
items are not yet installed, it will cause delays. All
partners involved must keep each other informed
and updated.

16. Prioritizing these 10 components of IT relocation will help to
ensure a smooth move and efficient integration into your new
space. Contact us today for more information on how we
can partner to ensure a successful move.