A patient information management system—electronic health record (EHR) Student’s name Course name and number Instructor’s name Date Description of the business organization The business organization for which the proposed information system is being made is a medical facility The clinic is involved in the provision of medical services to a small population in the community where it is located The proposed system is electronic health record (EHR), with the selected vendor being Epic Systems EHR refers to an electronic form of the medical history of a patient that involves real-time patient-centered record for ensuring availability of patients’ information in a secure and accurate manner, with the information being availed to authorized users (Simpson, 2015). They contain medical history of patients, treatment plans for different patients, diagnoses, medications, information about patients’ allergies, laboratory tests and immunization dates, and test results (Simpson, 2015). The system allows for quick access to evidence-based strategies that can be used by health care providers for effective decision making. 2 Similar existing systems Other similar systems are: eClinicalWorks v10 McKesson Practice Choice However, based on the nature of the organization, Epic Systems is the preferred vendor. Epic Systems provide training to medical staff, with the training focused on ensuring the medical staff have the necessary skills and ability to operate the system in an effective way and take advantage of its immense benefits. Additionally, the system is easier to execute which makes it easier to be used by individuals who do not have high technical skills. Epic EHR systems employ a central Intersystem Cache database for the management of all patient transactions and records, with secondary presentation servers and reporting databases (Joshi, Thorpe, & Waldron, 2018). The system has a patient Data Protection Solution that provides full-system backup as well as restore capabilities for other servers, ensuring ultimate protection of patient data (Joshi, Thorpe, & Waldron, 2018). 3 Required technology platforms There are technological considerations with the implementation of EHR provided by Epic Systems Some of the technological considerations include: Addition of workstations Servers Network configurations, and Equipment such as computers and other hardware However, Epic Systems offer adequate technological support for effective and smooth implementation of their information systems. Technological support available include system maintenance and regular updates to ensure the system operates efficiently (Joshi, Thorpe, & Waldron, 2018). Troubleshooting and monitoring services are also offered to ensure operational efficiency. 4 Business requirements of EHR Cloud based—availability of computers with web access Client-server hardware 5 Functional requirements of EHR Management of patient demographics Administration of patient-specific .

1. A patient information management system—electronic health
record (EHR)
Student’s name
Course name and number
Instructor’s name
Date
Description of the business organization
The business organization for which the proposed information
system is being made is a medical facility
The clinic is involved in the provision of medical services to a
small population in the community where it is located
The proposed system is electronic health record (EHR), with the
selected vendor being Epic Systems
EHR refers to an electronic form of the medical history of a
patient that involves real-time patient-centered record for
ensuring availability of patients’ information in a secure and
accurate manner, with the information being availed to
authorized users (Simpson, 2015). They contain medical history
of patients, treatment plans for different patients, diagnoses,
medications, information about patients’ allergies, laboratory
tests and immunization dates, and test results (Simpson, 2015).
The system allows for quick access to evidence-based strategies
that can be used by health care providers for effective decision
making.
2
Similar existing systems
Other similar systems are:
eClinicalWorks v10

2. McKesson Practice Choice
However, based on the nature of the organization, Epic Systems
is the preferred vendor.
Epic Systems provide training to medical staff, with the training
focused on ensuring the medical staff have the necessary skills
and ability to operate the system in an effective way and take
advantage of its immense benefits. Additionally, the system is
easier to execute which makes it easier to be used by
individuals who do not have high technical skills. Epic EHR
systems employ a central Intersystem Cache database for the
management of all patient transactions and records, with
secondary presentation servers and reporting databases (Joshi,
Thorpe, & Waldron, 2018). The system has a patient Data
Protection
Solution
that provides full-system backup as well as restore capabilities
for other servers, ensuring ultimate protection of patient data
(Joshi, Thorpe, & Waldron, 2018).
3
Required technology platforms
There are technological considerations with the implementation
of EHR provided by Epic Systems
Some of the technological considerations include:
Addition of workstations

3. Servers
Network configurations, and
Equipment such as computers and other hardware
However, Epic Systems offer adequate technological support for
effective and smooth implementation of their information
systems. Technological support available include system
maintenance and regular updates to ensure the system operates
efficiently (Joshi, Thorpe, & Waldron, 2018). Troubleshooting
and monitoring services are also offered to ensure operational
efficiency.
4
Business requirements of EHR
Cloud based—availability of computers with web access
Client-server hardware
5
Functional requirements of EHR

4. Management of patient demographics
Administration of patient-specific care plans and instructions
Electronic communication
The system has to meet the criteria for meaningful use.
Meaningful use involves the use of electronic health record for
improvement of quality, reduction of health disparities, and
improvement of efficiency and safety (Wright, et al., 2013). It
also involves provision of security to patient health information
and maintenance of patient privacy, in addition to improving
care coordination. With regard to Epic EHR system, it provides
for meaningful use, even though the system does not allow users
to freely share data since it charges a fee for sending data to
some non-Epic systems.
6
Alternative system development methodologies
An alternative system development methodology is SDLC.
SDLC methodology has five key phases, namely:
Investigation
Analysis
Design
Implementation, and
Maintenance

5. Investigation phase involves checking if the proposed or new
information system is feasible, in addition to checking the costs
that are associated with the new system (Project Management
Institute, 2017). Analysis helps in determining the requirements
of users of the system. Design is concerned with the production
of technical specifications for the proposed system, with
implementation phase being concerned with the gathering of
hardware and tools needed to put the proposed system into
motion (Satzinger, Jackson, & Burd, 2015). Implementation
phase therefore includes any training and testing required to put
the proposed system into motion or operation.
7
Benefits of the proposed system
EHR promotes improvements in the quality of health care
It makes health care convenient for providers and patients as
well.
Facilitates easier access to information by patients by availing
health information of patients in one place
The proposed system, Epic system, is highly flexible and
provides for integration of mobile apps for improved quality of

6. care delivery. There are mobile apps and portals, with the most
common app being MyChart, an app that gives patients-
controlled access to medical records. Other mobile apps include
Bedside, PlanLink, EpicCare Link, Lucy, Canto, and Haiku
(Joshi, Thorpe, & Waldron, 2018). With the use of mobile apps,
patient data is protected by ensuring that the access to medical
records is controlled and only authorized persons get access to
the medical records. For instance, a patient can only access
his/her information with the patient being required to provide
validation details prior to gaining access to the medical records.
=
8
Benefits of the proposed system— Epic system
Facilitates provision of:
Safe
Prompt
Efficient and
Reliable care
This is achieved through provision of reliable and speedy access
to complete and comprehensive health information
The first reason for selecting Epic System as the preferred
vendor for electronic health records is based on the vendor’s

7. focus on quality and efficiency of systems, methods, processes,
procedures. The vendor also has the patient at heart, with their
focus being on empowering healthcare providers by offering
them a solution that ensures increased patient satisfaction
through provision of timely, quality health care services.
9
References
Joshi, A., Thorpe, L., & Waldron, L. (2018). Population health
informatics : driving evidence-based solutions into practice.
Burlington, MA: Jones & Bartlett Learning.
Project Management Institute. (2017). Guide to the project
management body of knowledge. Project Management Institute.
Satzinger, J. W., Jackson, R. B., & Burd, S. D. (2015). Systems
Analysis and Design in a Changing World. Boston, MA:
Cengage Learning.
Simpson, K. R. (2015). Electronic health records. The American
Journal of Maternal/Child Nursing, 40(1).