SharePoint Online 2013 - The little brother is all grown up


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SharePoint Online has finally grown up! The differences with the On Premise big brother have become even smaller. During this session, the new and improved features discussed and shown through many demos. An important part of this session is the migration of SharePoint Online 2010 to 2013. The speaker will discuss and advise on key issues. The session concludes with a summary of the main differences between SharePoint Online and SharePoint On Premises.

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  • Newsfeed: The My Site comes with a newsfeed comparable to Twitter and Facebook. Users are able to use mentions, hash-tags and use pictures. Follow and Share: It’s easier to follow colleagues to receive updates in the newsfeed. Sharing documents internally and externally is a lot easier by three clicks a document is shared. Community: This is a new site template that makes it possible to create an interactive forum experience within your SharePoint portal. There is no more need to acquire 3rd party solutions.SkyDrive Pro: The follow-up of My Content to store personal and shared documents. Microsoft provides you with 7GB storage. This makes it attractive for customers to shut down file shares for My Documents and move completely to the cloud. SkyDrive Pro is also connected with Windows Explorer, you do need to acquire Office 2013.My Tasks: The My Site has a page with all your assigned tasks from Outlook, SharePoint and Project.Sites tab: Available through the new Office 365 top navigation. Users are able to create new sites at a predefined location (Site Collection). The Office 365 Administrator can highlight sites through tiles. The last section shows sites the user decided to follow. This is comparable to bookmarks or favorites in Internet Explorer.
  • Microsoft acquired Yammer last year for 1.2 billion dollars. This results in Yammer becoming the new Social platform for SharePoint and other Microsoft products. Basic: The SharePoint Newsfeed link can be replaced to point to Yammer. This is nothing more than an external link.Deeper: Yammer can replace the complete SharePoint Social experience. Yammer is integrated within SharePoint. Connected: From 2014. No details known at this point.
  • What to do until Yammer is fully integrated? This is really difficult because of the following facts:Are you able to start working with SharePoint Social and in a later stage migrate your data to Yammer? This is unknown.At this moment you aren’t able to hide the SharePoint newsfeed or disable the whole feature set. Yammer has servers, with your data, spread out ONLY over the United States. There are a lot of customers who want their data in Europe or other continents.
  • This summer a Windows 8 app is expected for SkyDrive Pro. This should make it possible to access your SkyDrive Pro documents from your mobile device, tablet or desktop.
  • New and improved: The previous version of SharePoint (2010) had two search Engines: Out-of-the-box SharePoint Search and FAST Search. The SharePoint 2013 search engine is rebuild with features from both search engines. Best of both worlds!Office en site preview: You can see a preview of Office documents and sites. This makes it easier to decide if this is the document you are looking for. For example, you can browse through a PowerPoint presentation. Even the animations are preserved. It’s a miniature version of the presentation.Query Rules: A new feature within SharePoint Online 2013. By using Query Rules you can change the ranking and display of your Search results. For example, your company has a lot of PowerPoint presentations and everyone calls these decks. You can create a query rules that responds to the word decks in a search query and only shows PowerPoint presentations instead of other results.Search scopes: There is a scope called Conversations that shows all the newsfeed and community site activity.Graphical Refiners: There is a default graphical refiner for modified and created. This is a bar with a slider. Easy to use for end-users. You can create display templates to create new graphical refiners.More control: In general you have more control. There is a search section in the SharePoint Administration Center. This wasn’t available in the 2010 version.
  • SharePoint Online 2013 makes Extranet scenario’s possible by using the project site template and inviting external users.Tasks and timeline: The task list is extended with a timeline. The timeline can show tasks in a nice overview. Can be used to show deadlines in a certain timeframe. The task list can be opened with MS Project. Project Managers can create tasks within MS Project and these are synchronized to the project site.Site mailbox: A new feature within SPO2013. A central mailbox for every project site. You can send e-mails to the mailbox or from the mailbox. Really useful to centrally store important project e-mails.Newsfeed: Every project site has a central newsfeed. The items from this newsfeed are also displayed in the central newsfeed. You are also able to send messages from the central newsfeed to the project site newsfeed.OneNote: Every project site has its own OneNote Notebook. Really useful to store notes about workshops or project meetings. Also able to open in your local OneNote client.Document libraries: Extended with new features such as drag and drop, create every type of Office document within the browser and edit managed metadata columns in the quick edit view.Share with external users: You can invite users with any type of e-mail address. For example: gmail, yahoo or work e-mail such as or
  • The amount of external users allowed per subscription
  • Site Collections: Only Site Collection administrators are able to upgrade a SPO2010 site collection to SP2013. You can create a preview first for test purposes.My Site: The Office 365 administrator needs to upgrade the My Site host first. After that, every user needs to upgrade their My Content site manually.Master Pages: SPO2010 master pages won’t work. You need to reconfigure these for SPO2013.Custom Solutions: Sandbox Solutions should work after the upgrade but don’t take this for granted!
  • Apps: The app model is supported PowerShell: PowerShell is supportedDesign Manager: Make your portal compatible with mobile devices and tabletsWindows Azure AD Rights Management: The new name for Information Rights Management. You are able to control your documents after they are downloaded by users.eDiscovery: Record Management features are renewed.Workflow: You are now able to create loops, steps and use web requests in SharePoint Designer 2013.
  • Sandbox Solutions: I am not sure these will ever go away. Public Folders were deprecated one day but are still around.Document workspace: Site template is goneMeeting & Group worksite: Site templates are gone. AvePoint released an app for meetingsChart Web Part: Please search Google or Bing for free replacements.
  • Search control and index:SharePoint Online targets between 15 minutes and an hour for the time between upload and availability in search results (also referred to as ‘index freshness’). In cases of heavy environment use, this time can grow to up to six hours. You aren’t able to change these settings or create custom development solutions to the Search indexManaged Paths: You can only use teams/sites when creating a site collection.
  • SharePoint Online 2013 - The little brother is all grown up

    1. 1. SharePoint Online 201316 mei 2013The little brother is all grown up
    2. 2. 500 10.000 10.000
    3. 3. Office 365 Wave 15 upgrade 365 SharePoint Plans differences Online TechNet and SharePoint Online: software boundaries and limits external sharing for your SharePoint online environment sites or documents with people outside your organization Online Search Administration