The Cloud. SharePoint Online. Office 365. No doubt you have been inundated with marketing on Microsoft’s cloud vision. Certainly the promised benefits of 99.9% uptime, safeguarded data, and a near maintenance-free environment saving time and money are compelling. However, technical issues such as authentication, migration, integration with legacy systems, and lack of server access may paint a cloudy picture. In this no-nonsense session, we’ll look at Microsoft’s current hosted SharePoint offering and give you the straight, unbiased story. Join us and you’ll also get live demonstrations and the latest forecast on what you can expect in the future.
Having a good SharePoint Governance strategy in large effect defines the success of your SharePoint deployment. In this session Randy Williams, SharePoint Evangelist and MVP, discusses the types of policies that should be enforced when implementing a SharePoint Governance strategy. You will learn how to align your governance requirements with SharePoint farms, Web applications, site collections, and other components. Join us to gain a deeper understanding of the intricacies and challenges and take away practical, blueprint-like guidance to what a governable SharePoint architecture might look like in your enterprise.
# Site coll <300 excludes My Sites
Important Point: You will still need an Office client for full editing capabilities.
Randy Williams Enterprise Trainer & Evangelist Based in San Diego, CA SharePoint MVP for 2009, 2010, 2011 Speaker at many global conferences 20+ years in IT Columnist: SharePoint Pro magazine firstname.lastname@example.org @tweetraw
Agenda Office 365 Migration Intro options 1 2 3 4 Usage scenarios My prediction for the future
Office 365 - What’s in the Box?http://office365.microsoft.com/
Potential Business Benefits Managed Service (SaaS) Low up-front costs - pay as you grow Reduces IT staffing Rapid deployment Scalability Binding SLAs Affordable DR & HA Eco-friendly
Potential Issues Security Storage costs Data Sovereignty Recovery SLAs Reliability No server access Offline story Migration Compliance Locked in Limited customizations Dev/Test/Staging farm
Missing Features Today FAST Search Limited enterprise search Performance Point Services PowerPivot Project Server Secure Store Service Web analytics Full trust solutions
Current USD Costs (per user/per month) Professional and Small Business (less than 50 users) P $6 – Exchange, Lync, SharePoint, Office Web Apps Enterprise E1 $8 – Exchange, Lync, SharePoint E2 $14 – E1 + Office Web Apps E3 $20 – E2 + Office Pro Plus, Excel/InfoPath/Visio/Access Services E4 $22 – E3 + voice capabilities Storage costs might be additionalhttp://www.microsoft.com/en-us/office365/enterprise/subscription-plans.aspx
SharePoint Online Storage Initial size 10GB Add’l storage per user 500MB Total storage 25TB Site Collection quota 100GB Max file size 250MB Max Site Collections * 300 Additional Storage $0.20/GB/Mo* Excludes My Sites
Price Comparison SharePoint 2010 Enterprise Lync 2010 Exchange 2010 100 users Office 2010 Professional Office 365 E3 On Premises • Infrastructure: Network, Servers, $24,000 1st year Administration $24,000 2nd year • Software: Cost? Server 2008 Windows R2, SQL Server 2008 R2, $24,000 3rd year SharePoint Server 2010, Office 2010 Pro, …
SharePoint Online Dedicated Designed for enterprise customers (>20k) Everything in O365 Standard, plus Dedicated hardware Additional features Up to 30TB storage With Microsoft review/validation
Choosing the right cloud Standard or dedicated: Trade off between flexibility, effort and cost Public Cloud Hybrid: combination of both Flexibility Hybrid Public cloud: hosted datacenter SPOL Dedicated Size = cost of SPOL Std ownership Administration Effort
Why have an on-premises stagingfarm? Performance Convenience Consolidation Reduce overall risk Increased flexibility with migration tools Can evolve into testing/training environment MSFT recommended approach
Questions to Ask How much content must be migrated? Can non-SharePoint assets be properly mapped? Is loss of metadata and security acceptable? How many customizations are in use? Can it be done iteratively? During cutover, how much downtime?
Migration Options Manual Use SharePoint Designer Write custom code to call into the SharePoint API Use third party tools
O365 Migration Tools Microsoft has not provided any AvePoint - DocAve Content Manager Metalogix - Migration Manager for SharePoint MetaVis - Migrator for SharePoint PCVITA – Express Migrator for SharePoint
SharePoint Migration ConferencePart 1: Overview, Planning andPreparation (Randy Williams)Part 2: Performing the Migration and Avoiding PotentialPitfalls (Michael Noel)Part 3: Post-Migration Clean-Up—Making the Most ofSharePoint 2010 and the Cloud (Todd Klindt) May 23, 2011 http://http://bit.ly/MxVpQl