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SharePoint Online and the Cloud


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The Cloud. SharePoint Online. Office 365. No doubt you have been inundated with marketing on Microsoft’s cloud vision. Certainly the promised benefits of 99.9% uptime, safeguarded data, and a near maintenance-free environment saving time and money are compelling. However, technical issues such as authentication, migration, integration with legacy systems, and lack of server access may paint a cloudy picture. In this no-nonsense session, we’ll look at Microsoft’s current hosted SharePoint offering and give you the straight, unbiased story. Join us and you’ll also get live demonstrations and the latest forecast on what you can expect in the future.

Published in: Technology, Business
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SharePoint Online and the Cloud

  1. 1. SharePoint Online andthe Cloud: ForecastingToday and TomorrowRandy WilliamsEnterprise Trainer andEvangelist
  2. 2. Randy Williams  Enterprise Trainer & Evangelist  Based in San Diego, CA  SharePoint MVP for 2009, 2010, 2011  Speaker at many global conferences 20+ years in IT Columnist: SharePoint Pro magazine @tweetraw
  3. 3. Agenda Office 365 Migration Intro options 1 2 3 4 Usage scenarios My prediction for the future
  4. 4. Office 365 - What’s in the Box?
  5. 5. Microsoft’s Promise 99.9% uptime Certified Multiple datacenters Geo-redundant Shorter release cycles
  6. 6. Data Centers
  7. 7. Potential Business Benefits Managed Service (SaaS) Low up-front costs - pay as you grow Reduces IT staffing Rapid deployment Scalability Binding SLAs Affordable DR & HA Eco-friendly
  8. 8. Potential Issues Security  Storage costs Data Sovereignty  Recovery SLAs Reliability  No server access Offline story  Migration Compliance  Locked in Limited customizations Dev/Test/Staging farm
  9. 9. Missing Features Today FAST Search Limited enterprise search Performance Point Services PowerPivot Project Server Secure Store Service Web analytics Full trust solutions
  10. 10. Current USD Costs (per user/per month) Professional and Small Business (less than 50 users)  P $6 – Exchange, Lync, SharePoint, Office Web Apps Enterprise  E1 $8 – Exchange, Lync, SharePoint  E2 $14 – E1 + Office Web Apps  E3 $20 – E2 + Office Pro Plus, Excel/InfoPath/Visio/Access Services  E4 $22 – E3 + voice capabilities Storage costs might be additional
  11. 11. SharePoint Online Storage Initial size 10GB Add’l storage per user 500MB Total storage 25TB Site Collection quota 100GB Max file size 250MB Max Site Collections * 300 Additional Storage $0.20/GB/Mo* Excludes My Sites
  12. 12. Price Comparison SharePoint 2010 Enterprise Lync 2010 Exchange 2010 100 users Office 2010 Professional Office 365 E3 On Premises • Infrastructure: Network, Servers, $24,000 1st year Administration $24,000 2nd year • Software: Cost? Server 2008 Windows R2, SQL Server 2008 R2, $24,000 3rd year SharePoint Server 2010, Office 2010 Pro, …
  13. 13. SharePoint Online Dedicated Designed for enterprise customers (>20k) Everything in O365 Standard, plus Dedicated hardware Additional features Up to 30TB storage With Microsoft review/validation
  14. 14. Choosing the right cloud Standard or dedicated: Trade off between flexibility, effort and cost Public Cloud Hybrid: combination of both Flexibility Hybrid Public cloud: hosted datacenter SPOL Dedicated Size = cost of SPOL Std ownership Administration Effort
  15. 15. Other cloud vendors
  16. 16. SharePoint Online tourUser videoAdmin video
  17. 17. Agenda 2 Usage scenarios
  18. 18. Identity Options Microsoft online accounts  Does not replicate passwords Use ADFS 2.0 to create a federated trust Partner access
  19. 19. All-in No infrastructure on-premises Best for  New deployments  Small to mid-sized  Virtual organizations MSOL
  20. 20. Untrusted Hybrid (No SSO) On-premises Cloud Collaboration My Sites
  21. 21. Trusted Hybrid (SSO) On-premises Cloud BI + Apps My Sites + Collab ADFS 2.0 Relying party trust AD
  22. 22. Extranet Hybrid On-premises Cloud Collaboration Collaboration AD
  23. 23. Agenda Migration options 3
  24. 24. Do I need astagingfarm?
  25. 25. Why have an on-premises stagingfarm? Performance Convenience Consolidation Reduce overall risk Increased flexibility with migration tools Can evolve into testing/training environment MSFT recommended approach
  26. 26. Questions to Ask How much content must be migrated? Can non-SharePoint assets be properly mapped? Is loss of metadata and security acceptable? How many customizations are in use? Can it be done iteratively? During cutover, how much downtime?
  27. 27. Migration Considerations Granularity Fidelity Mapping Co-existence
  28. 28. Migration Options Manual Use SharePoint Designer Write custom code to call into the SharePoint API Use third party tools
  29. 29. O365 Migration Tools Microsoft has not provided any AvePoint - DocAve Content Manager Metalogix - Migration Manager for SharePoint MetaVis - Migrator for SharePoint PCVITA – Express Migrator for SharePoint
  30. 30. SharePoint Migration ConferencePart 1: Overview, Planning andPreparation (Randy Williams)Part 2: Performing the Migration and Avoiding PotentialPitfalls (Michael Noel)Part 3: Post-Migration Clean-Up—Making the Most ofSharePoint 2010 and the Cloud (Todd Klindt) May 23, 2011 http://
  31. 31. Agenda 4 My prediction for the future
  32. 32. In 5 years… SharePoint becomes commoditized 90% of SharePoint is in the cloud Universal ID management Apps run in cloud
  33. 33. Truly Device Agnostic
  34. 34. Near-term Platform Improvements Easier identity management Better hybrid support Improved interoperability with Windows & SQL Azure Improved SPOL feature set
  35. 35. Application Improvements Improved service application support Expect better app-dev support Improved support for HTML5 Silverlight?
  36. 36. SharePoint Online whitepapers
  37. 37. Thank you