2. WHAT IS MS TEAMS AND
HOW IT CHANGES
COMMUNICATION
3. How we work has changed
NO W
TH E N Employees work on 2x more teams
now than they did five years ago1 1 Source: 2009, 2014 US IW Survey
4. OFFICE 365: SUPPORTING THE UNIQUE
WORKSTYLE OF EVERY GROUP
Complete Collaboration Solution
Office 365 addresses the breadth of
collaboration needs across organization
Integrated Experiences
Office 365 Groups and Graph enable
integrated experiences that facilitate
effective collaboration
Security and Compliance
Office 365 provides the security,
compliance and manageability
required in today’s workplace
Mail &
Calendar
Outlook
Voice, Video
& Meetings
Skype
Chat-based
Workspace
Teams
Sites & Content
Management
SharePoint and
OneDrive for
Business
Enterprise
Social
Yammer
Office 365 Groups
6. CHAT FOR TODAY’S TEAMS
People can see content and chat history anytime
Team chats and activities are visible to the entire
team
Use private chats for small group conversations
Mobile access on Android, iOS and Windows
Phone
7. Chat
By selecting Chat along the left side of the application, you can have private
conversations with your teammates.
8. Group Chat
Simple click the new chat icon and type the names of the people you want to add to a
conversation. You can add up to nine people in a group chat.
https://support.office.com/en-us/article/set-
up-a-delegate-to-take-your-calls-75e8c522-
dde0-45b3-8fd1-8341f19740f9?ui=en-
US&rs=en-US&ad=US
Start Chats and Make calls
https://support.office.com/en-us/article/get-
attention-with-mentions-b2ffb135-7069-
4880-84ee-5b27f402418b?ui=en-
US&rs=en-US&ad=US
Working with Posts and
messages
9. Sharing Files
You can add files from your computer or OneDrive for Business account
https://support.office.com/en-
us/article/upload-and-share-files-
57b669db-678e-424e-b0a0-
15d19215cb12
Upload and Share Files
11. Set Up a meeting
There are two ways to initiate real-
time communication
A user can call another user
directly.
He can create a meeting for a
scheduled time in advance.
To schedule a meeting,
click Schedule a meeting in a
chat or in calendar on the left
side of the app and then click on
new meetings.
12. Schedule a Teams meeting from
Outlook
Microsoft Teams add-in is included in Outlook, which lets you
create new Teams meetings directly from Outlook. It also lets
people view, accept, or join meetings in either app.
https://support.office.com/en-
us/article/join-a-teams-meeting-
078e9868-f1aa-4414-8bb9-
ee88e9236ee4
Setup and manage meetings
13. Join a meeting in Teams
If you use a mobile device, both before and during the meeting, you’ll see the meeting
notice in your chat list or a channel conversation.
From your calendar
Click Meetings on the left side of the app and you’ll see a list of all your meetings for
the week. Find the meeting you want, and then click Join.
From chat
If the meeting has already begun, it appears in your recent chat list. Select the meeting
in your chat list and then click Join from the chat header.
From a notification
If you’re busy in Teams, you’ll receive a notification that you’ve been invited to a
meeting, and you can click Join there.
From Outlook
You can also join a meeting from a calendar invite in Outlook. If you click the link
in your email invite, you’ll be directed to Teams and can join your meeting from there.
15. Screen sharing
Lets you present your screen or a file during a meeting. To share your screen in a
meeting, select More options > Share in your meeting controls. You can choose to
present a PowerPoint, photo, video, or your entire screen.
Share PowerPoint slides in a meeting
If you choose to share a PowerPoint file in a meeting, rather than your desktop,
meeting participants will get some special capabilities:
They’ll be able to move around to different slides without interrupting the main
presentation.
They can sync their view back to the presenter’s view with one click.
Click Share in your meeting controls.
In the PowerPoint section, click the file you want. Click Browse to look for a different file.
16. Give and take control of a sharing session
Give control
If you want another meeting participant to change a file, help you present, or
demonstrate something, you can give control to that person. You will both be in
control of the sharing, and you can take back control anytime.
On the sharing toolbar, select Give control.
Select the name of the person you want to give control to.
Teams send a notification to that person to let them know you’re sharing control.
While you’re sharing control, they can make selections, edits, and other
modifications to the shared screen.
To take control back, select Take back control.
17. Take control
To take control while another person is sharing, select Request control. Then, the person
sharing will approve or deny your request.
While you have control, you can make selections, edits, and other modifications to the
shared screen.
When you’re done, select Release control to stop sharing control.
Take meeting notes in Teams
To take notes before a meeting, go to Meetings on the left side of the app, select the
meeting, and click Chat with participants. Select the Meeting Notes tab, then click Start
taking meeting notes.
Once you’re in the meeting, click Meeting Notes in the upper right corner. If you have
not taken any notes yet, click Start taking meeting notes.
18. Conclusion
Microsoft Teams is the ultimate messaging app for your organization—a workspace for real-
time collaboration and communication, meetings, file and app sharing, and even the
occasional emoji! All in one place, all in the open, all accessible to everyone.
Objective: Customers can use the different tools across the Office 365 suite to get their job done.
Talking points:
Office 365 is the culmination of everything we have learned in more than 40 years of pushing the boundaries of what’s possible in business productivity. Each application has been road-tested and validated by our customers and the industry.
With Office 365, you can equip your whole organization with a robust collaboration solution that meets the needs of diverse groups. Whether that’s generational, geographical, functional or simply workstyle diversity.
Below are some details of the different tools customers can use:
Teams:
Leveraged by users & teams who are looking to collaborate in real time with the same group of people
Teams looking to iterate quickly on a project while sharing files & collaborating on shared deliverables
Users looking to connect a wide range of tools into their workspace (such as Planner, Power BI, GitHub, etc.)
Outlook:
Leveraged by users looking to communicate in more formal, structured manner
Specific business processes that require email usage to transmit documents & information inside and outside corporate boundaries
Communicating & connecting with users who are outside of immediate workgroup or organization
Low frequency interactions that do not require immediate action
Skype for Business:
Organizations looking for real time communication and collaboration both internally with immediate team, outside of immediate team and externally with customers/partners
Meetings with audio, video and content with small or large teams (including Town Halls with up to 10,000 participants)
Enterprise telephony functionality
SharePoint Online:
Use for company, organizational intranet sites with curated content
Deploy project information sites that are public to your entire organization
Implement business process automation on libraries and lists of information by integrating Flow, PowerApps and other automation tools
Land Teams first then move this section down later in Plan
Yammer:
Leveraged to help connect users across the organization share best practices or participate in a community of practice
Enterprise social network to connect one to many and crowdsource ideas and topics
Customers looking to foster two way conversations between leadership and staff
Objective: Land first what Teams is: chat based collaboration for teams
Talking points:
Teams allows teams to communicate in real time and keep everyone in the know at the same time. All team members can see and contribute to the team chat, seeing chat history at any time to recall past discussions and decisions.
You have the flexibility to create private chats for small group conversations with one or many people for when a conversation needs to be taken offline. You stay on top of all of the activity with notifications that alert you when you’ve been @mentioned or when someone replies to a conversation you’re a part of.
You can also receive Skype for Business chat messages on Teams so that you have one place for your team communications.
And of course, you can use Teams across all your devices. We support Teams on Windows, Mac, iOS, Android, Windows Phone, and on the web.
