Word 2007 Essentials Guide

ReviewReview
Word 2007Word 2007

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• The Word program windowThe Word program window
• Formatting TextFormatting Text
• Cut, Copy, and Paste commandsCut, Copy, and Paste commands
• Clipboard and Spell CheckerClipboard and Spell Checker
• Document and Page LayoutsDocument and Page Layouts
• Headers and FootersHeaders and Footers
• Inserting Symbols, Tables, andInserting Symbols, Tables, and
ClipartClipart
TopicsTopics
Microsoft Office 2007 – Word 2007

3
• Microsoft Word is a word processingMicrosoft Word is a word processing
program used to create:program used to create:
• LettersLetters
• MemosMemos
• NewslettersNewsletters
• Research papersResearch papers
• Web pagesWeb pages
• Business cardsBusiness cards
• ResumesResumes
• Financial reportsFinancial reports
• Other types of documentsOther types of documents
Microsoft Word ProgramMicrosoft Word Program
Microsoft Office 2007 - Word 2007

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Word Processing SoftwareWord Processing Software
• AA word processing programword processing program is softwareis software
that allows you to enter, edit, and formatthat allows you to enter, edit, and format
text and graphicstext and graphics
• The files you create using Word are calledThe files you create using Word are called
documentsdocuments

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Word with various objects…Word with various objects…
Formatted
text
Graphic
Table
Chart
Column
Header

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Word Program WindowWord Program Window
Document
window
Ribbon
Title
bar
Scroll
bar
Ruler
Status
bar
Quick
Access
toolbar
View
buttons

7
Word Program Window SummaryWord Program Window Summary
• Quick Access toolbarQuick Access toolbar contains frequentlycontains frequently
used commands and is customizableused commands and is customizable
• TheThe RibbonRibbon contains tabscontains tabs
• TabsTabs include buttons for commandsinclude buttons for commands
organized in groupsorganized in groups
• RulersRulers show margins, tabs, and indentshow margins, tabs, and indent
settingssettings
• ViewView buttonsbuttons are used to switch betweenare used to switch between
Word document viewsWord document views

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Word-wrap and Automatic FeaturesWord-wrap and Automatic Features
• Word includes aWord includes a word-wrapword-wrap featurefeature
• As you type, the insertion point moves automatically toAs you type, the insertion point moves automatically to
the next line when you reach the right marginthe next line when you reach the right margin
• Press [Enter] only when you want to start a newPress [Enter] only when you want to start a new
paragraphparagraph
• Automatic features that might appear asAutomatic features that might appear as
you typeyou type
• AutoCompleteAutoComplete
• AutoCorrectAutoCorrect
• Spelling and GrammarSpelling and Grammar

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Saving a DocumentSaving a Document
• Save a file for the first time using theSave a file for the first time using the Save buttonSave button
on the Quick Access toolbar or theon the Quick Access toolbar or the SaveSave
commandcommand on the Office menuon the Office menu
• Assign a filename and a file location to aAssign a filename and a file location to a
document using thedocument using the Save AsSave As dialog boxdialog box
• After you save a file for the first time, saveAfter you save a file for the first time, save
changes using thechanges using the Save buttonSave button,, thethe SaveSave
commandcommand, or [Ctrl][S], or [Ctrl][S]
• To create a copy of the file, use theTo create a copy of the file, use the Save AsSave As
command under thecommand under the Office ButtonOffice Button..

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Show/Hide Formatting MarksShow/Hide Formatting Marks
• Formatting marksFormatting marks are special charactersare special characters
that appear on screen to help you edit andthat appear on screen to help you edit and
format textformat text This formatting
mark indicates a
blank line or the
end of a paragraph
• Formatting marks doFormatting marks do
not printnot print
• Use the Show/Hide ¶Use the Show/Hide ¶
button turn the displaybutton turn the display
of formatting marks offof formatting marks off
and onand on

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Selecting TextSelecting Text
Methods for selecting text
• Use the mouse to select words, lines,Use the mouse to select words, lines,
paragraphs, and other large blocks of text.paragraphs, and other large blocks of text.
• Press and hold the Ctrl key to selectPress and hold the Ctrl key to select
NON-consecutive text.NON-consecutive text.
to select use the pointer to
Any amount of text Drag over the text
A word Double-click the word
A line of text Click with the selection pointer to the left of the line
A sentence Press and hold [Ctrl], then click the sentence
A paragraph Triple-click the paragraph or double-click with the selection pointer to the left of the
paragraph
A large block of text Click at the beginning of the selection, press and hold [Shift], then click at the end
of the selection
Multiple nonconsecutive
selections
Select the first selection, then press and hold [Ctrl] as you select each additional
selection
An entire document Triple-click with the selection pointer to the left of any text, press [Ctrl][A], or click
the Select button in the Editing group on the Home tab, and then click Select All

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Using TemplatesUsing Templates
• A template helps you create aA template helps you create a
formatted a document quicklyformatted a document quickly
• AA templatetemplate is a formatted document thatis a formatted document that
contains placeholder textcontains placeholder text
• You replace the placeholder text with yourYou replace the placeholder text with your
own text and save the file with a newown text and save the file with a new
filenamefilename
• Word includes templates for faxes, letters,Word includes templates for faxes, letters,
reports, brochures, memos, and otherreports, brochures, memos, and other
types of documentstypes of documents
• Select a template while in theSelect a template while in the
New Document dialog boxNew Document dialog box

Microsoft Office 2007 - Word 2007 13
Cutting and Pasting TextCutting and Pasting Text
• The operation of moving text from one location to another isThe operation of moving text from one location to another is
calledcalled cut and pastecut and paste
• CutCut the selected text using the Cut button in the Clipboardthe selected text using the Cut button in the Clipboard
group on the Home tab or the keyboard shortcut [Ctrl][X]group on the Home tab or the keyboard shortcut [Ctrl][X]
• Cut text is placed on theCut text is placed on the ClipboardClipboard, a temporary, a temporary
storage area for text and graphics cut or copied from astorage area for text and graphics cut or copied from a
documentdocument
• Two clipboards:Two clipboards:
• System ClipboardSystem Clipboard - holds one item, the last item- holds one item, the last item
cut or copied from a documentcut or copied from a document
• Office ClipboardOffice Clipboard - holds up to 24 items- holds up to 24 items
• PastePaste text at the location of the insertion point using thetext at the location of the insertion point using the
Paste button in the Clipboard group on the Home tab or thePaste button in the Clipboard group on the Home tab or the
keyboard shortcut [Ctrl][V]keyboard shortcut [Ctrl][V]

Drag and Drop TextDrag and Drop Text
• You can also move text using theYou can also move text using the
drag and dropdrag and drop methodmethod
• Drag selected text to a new locationDrag selected text to a new location
using the mouseusing the mouse
• Text that is dragged is not placed on theText that is dragged is not placed on the
ClipboardClipboard

Shortcut Keys for EditingShortcut Keys for Editing
• UseUse keyboard shortcutskeyboard shortcuts as a quick way toas a quick way to
perform a commandperform a command
• [Ctrl][X] to cut text[Ctrl][X] to cut text
• [Ctrl][C] to copy text[Ctrl][C] to copy text
• [Ctrl][V] to paste text[Ctrl][V] to paste text
• [Ctrl][A] to select all the text in a document[Ctrl][A] to select all the text in a document
• [Ctrl][S] to save a document[Ctrl][S] to save a document
• The keyboard shortcut for a commandThe keyboard shortcut for a command
appears in the ScreenTipappears in the ScreenTip

Copying and Pasting TextCopying and Pasting Text
• Copied text is not removed from theCopied text is not removed from the
documentdocument
• A copy of copied text is placed on theA copy of copied text is placed on the
ClipboardClipboard
• Use the Copy button in the ClipboardUse the Copy button in the Clipboard
group on the Home tab or the keyboardgroup on the Home tab or the keyboard
shortcut [Ctrl][C]shortcut [Ctrl][C]
• Copy selected text by pressing [Ctrl] asCopy selected text by pressing [Ctrl] as
you drag it to another locationyou drag it to another location

Office ClipboardOffice Clipboard
• TheThe Office ClipboardOffice Clipboard
• Stores up to 24 itemsStores up to 24 items
• Stores text and graphicsStores text and graphics
• Items can be cut or copied from anyItems can be cut or copied from any
Office programOffice program
• Items on the Office Clipboard can beItems on the Office Clipboard can be
viewedviewed
• The last item collected is stored on bothThe last item collected is stored on both
the Office Clipboard and the systemthe Office Clipboard and the system
ClipboardClipboard

Using the Office ClipboardUsing the Office Clipboard
• The Office ClipboardThe Office Clipboard
appears in theappears in the
Clipboard task paneClipboard task pane
• Can be set to openCan be set to open
automatically afterautomatically after
two consecutive cuttwo consecutive cut
or copy actionsor copy actions
• Display manually byDisplay manually by
clicking the launcherclicking the launcher
in the Clipboardin the Clipboard
groupgroup
Stored
items
Click to resize or
move the Clipboard
task pane
Icon indicates the
item is collected
from Word
Click to
change
display
options

Finding and Replacing TextFinding and Replacing Text
• Find and Replace featureFind and Replace feature
• Use theUse the Replace commandReplace command to searchto search
for and replace all instances of a wordfor and replace all instances of a word
or phrase in a documentor phrase in a document
• Automatically find and replace allAutomatically find and replace all
occurrences at once, oroccurrences at once, or
• Find and review each individualFind and review each individual
occurrenceoccurrence
• Use theUse the Find commandFind command to locate andto locate and
highlight every occurrence of a word orhighlight every occurrence of a word or
phrase in a documentphrase in a document

Spelling and Grammar CheckerSpelling and Grammar Checker
• Flags possible mistakes andFlags possible mistakes and
suggests correctionssuggests corrections
• Misspelled wordsMisspelled words
• Grammar errorsGrammar errors
• You still need to proofread yourYou still need to proofread your
documents carefully for errorsdocuments carefully for errors

AutoCorrectAutoCorrect
• Inserting text withInserting text with AutoCorrectAutoCorrect
• Create your own AutoCorrect entriesCreate your own AutoCorrect entries
• Words you type often, such as a nameWords you type often, such as a name
• Words you often misspellWords you often misspell
• To create an AutoCorrect entryTo create an AutoCorrect entry
• Open the AutoCorrect dialog boxOpen the AutoCorrect dialog box
• To insert an AutoCorrect entry in aTo insert an AutoCorrect entry in a
documentdocument
• Type the text you want Word to correctType the text you want Word to correct
followed by [Spacebar]followed by [Spacebar]

FontsFonts
• AA fontfont is a complete set of charactersis a complete set of characters
with the same typeface or designwith the same typeface or design
• Arial, Times New Roman, Tahoma, andArial, Times New Roman, Tahoma, and
Calibri are examples of fontsCalibri are examples of fonts
• Each font has a specific design and feelEach font has a specific design and feel
• Set Font Size, Color, Style, and EffectsSet Font Size, Color, Style, and Effects
• Font size is measured in pointsFont size is measured in points
• AA pointpoint is 1/72 of an inchis 1/72 of an inch

Formatting with FontsFormatting with Fonts
 Serif fontsSerif fonts have a small stroke, called ahave a small stroke, called a
serifserif, on the ends of characters, and are, on the ends of characters, and are
often used for body text:often used for body text:
– Times New RomanTimes New Roman
– GaramondGaramond
– Book AntiquaBook Antiqua
– Californian FBCalifornian FB
 Sans serif fontsSans serif fonts do not have a serif, anddo not have a serif, and
are often used for headings:are often used for headings:
– Arial Rounded MT BoldArial Rounded MT Bold
– Comic Sans MSComic Sans MS
– Franklin Gothic DemiFranklin Gothic Demi
– PapyrusPapyrus

Font StylesFont Styles
• Make text darker and thicker byMake text darker and thicker by
applyingapplying boldbold
• Click the Bold button to apply boldClick the Bold button to apply bold
• Slant text by applyingSlant text by applying italicitalic
• Click the Italic button to apply italicClick the Italic button to apply italic
• UnderlineUnderline text for emphasistext for emphasis
• Click the Underline list arrow, thenClick the Underline list arrow, then
select an underline styleselect an underline style

Font EffectsFont Effects
• Apply using theApply using the
Font dialog boxFont dialog box
• SuperscriptSuperscript
• SubscriptSubscript
• ShadowShadow
• OutlineOutline
• EmbossEmboss
• EngraveEngrave
• Small capsSmall caps
Choose font
effects

Font Styles and EffectsFont Styles and Effects
48 point, red,
shadow
effect, 80%
character
scale
Italic
Bold

• TheThe Format PainterFormat Painter allows you toallows you to
copy the format setting applied tocopy the format setting applied to
selected text to other textselected text to other text
• Use to copy multiple format settingsUse to copy multiple format settings
or individual onesor individual ones
• Click the Format Painter button once toClick the Format Painter button once to
apply the format settings to one itemapply the format settings to one item
• Double-click the Format Painter button toDouble-click the Format Painter button to
activate the Format Painter and applyactivate the Format Painter and apply
settings to multiple itemssettings to multiple items
Format PainterFormat Painter

Line and Paragraph SpacingLine and Paragraph Spacing
• Adding white space to a documentAdding white space to a document
can make it easier to readcan make it easier to read
• Increase space betweenIncrease space between lineslines using theusing the
LineLine SpacingSpacing listlist arrowarrow
• Increase space betweenIncrease space between paragraphsparagraphs
using the Before and After text boxes inusing the Before and After text boxes in
the Paragraph group on the Pagethe Paragraph group on the Page
Layout tabLayout tab

Aligning ParagraphsAligning Paragraphs
• Paragraphs are aligned relative toParagraphs are aligned relative to
the left and right marginsthe left and right margins
• Left-alignedLeft-aligned text is flush with the lefttext is flush with the left
margin and has a ragged right edgemargin and has a ragged right edge
• Right-alignedRight-aligned text is flush with the righttext is flush with the right
marginmargin
• CenteredCentered text is positioned evenlytext is positioned evenly
between the marginsbetween the margins
• JustifiedJustified text is flush with both the lefttext is flush with both the left
and right marginsand right margins

Aligning ExamplesAligning Examples
• Change paragraph alignment using the alignmentChange paragraph alignment using the alignment
buttons in the Paragraph group on the Home tabbuttons in the Paragraph group on the Home tab
Centered
Justified
Right-aligned
Left-aligned

ThemesThemes
• Format a document using themesFormat a document using themes
• AA themetheme is a complete set of themeis a complete set of theme
colors, fonts, and effectscolors, fonts, and effects
• Preview a theme before applying itPreview a theme before applying it
• Click the Themes button in theClick the Themes button in the
Themes group on the Page LayoutThemes group on the Page Layout
tab to select and apply a themetab to select and apply a theme

TabsTabs
• TabsTabs help you to align text vertically at ahelp you to align text vertically at a
specific location on a pagespecific location on a page
• AA tab stoptab stop is a point on the horizontal ruler thatis a point on the horizontal ruler that
identifies a text alignment locationidentifies a text alignment location
• By default, tab stops are located every ½ inchBy default, tab stops are located every ½ inch
from the left marginfrom the left margin
• You can create custom tab stopsYou can create custom tab stops
• Text can be aligned to the left, right, or centerText can be aligned to the left, right, or center
of a tab stop, or aligned with a bar characterof a tab stop, or aligned with a bar character
or decimal pointor decimal point
• AA tab leadertab leader, a line that appears in front of, a line that appears in front of
tabbed texttabbed text

Tabs ExamplesTabs Examples
Tabbed text
left-aligned
Left tab stop Right tab stop
Tabbed text
right-aligned
Tab
leader
Tab indicator

IndentingIndenting
• IndentingIndenting a paragraph moves the edge ofa paragraph moves the edge of
the paragraph in from the left or rightthe paragraph in from the left or right
marginmargin
• Indent the entire left or right edge of aIndent the entire left or right edge of a
paragraphparagraph
• Indent just the first lineIndent just the first line
• Indent all lines except the first lineIndent all lines except the first line
• Indent markersIndent markers on the horizontal ruleron the horizontal ruler
identify the indent settings for theidentify the indent settings for the
paragraph in which the insertion point isparagraph in which the insertion point is
locatedlocated

Indent Markers on RulerIndent Markers on Ruler
First Line
Indent marker
Hanging Indent
marker
Left Indent
marker
Indented
paragraph Right Indent
marker
Indent buttons

Bullets and NumberingBullets and Numbering
• Formatting paragraphs with bulletsFormatting paragraphs with bullets
and numbering can help to organizeand numbering can help to organize
ideas in a documentideas in a document
• AA bulletbullet is a character, often a smallis a character, often a small
circle, that appears before the items incircle, that appears before the items in
a list to add emphasisa list to add emphasis
• NumberingNumbering the items in a list helps tothe items in a list helps to
illustrate sequence and priorityillustrate sequence and priority

Adding Bullets and NumberingAdding Bullets and Numbering
• Use theUse the BulletsBullets oror Numbering list arrowsNumbering list arrows toto
apply, change, or customize bullet andapply, change, or customize bullet and
numbering stylesnumbering styles

Creating OutlinesCreating Outlines
• To create a hierarchical structure in aTo create a hierarchical structure in a
list, apply anlist, apply an outline numbering styleoutline numbering style
• Click theClick the Multilevel List list arrowMultilevel List list arrow toto
select and apply a multilevel list styleselect and apply a multilevel list style
• Format an existing listFormat an existing list
• Demote items using theDemote items using the Increase IndentIncrease Indent
buttonbutton
• Promote items using thePromote items using the DecreaseDecrease
Indent buttonIndent button

Borders and ShadingBorders and Shading
• Adding borders and shading to text canAdding borders and shading to text can
help to enhance the information in ahelp to enhance the information in a
documentdocument
• AA borderborder is a line added above, below, to theis a line added above, below, to the
side of, or around words or paragraphsside of, or around words or paragraphs
• ShadingShading is a color or pattern that is addedis a color or pattern that is added
behind words or paragraphsbehind words or paragraphs
• Use theUse the Border buttonBorder button or theor the Shading buttonShading button
in the Paragraph group on the Home tabin the Paragraph group on the Home tab

Borders and Shading ExampleBorders and Shading Example
BorderShading

Footnotes and EndnotesFootnotes and Endnotes
• Footnotes and endnotes provideFootnotes and endnotes provide
additional informationadditional information
• They consist of two partsThey consist of two parts
• Note reference markNote reference mark
• Corresponding footnote or endnoteCorresponding footnote or endnote
• Footnotes appear at the bottom ofFootnotes appear at the bottom of
pagepage
• Endnotes appear at the end of theEndnotes appear at the end of the
document.document.

Footnotes and Endnotes ExampleFootnotes and Endnotes Example
Footnote
text
Separator
line
Note reference
mark

43Microsoft Office 2007 - Word 2007
Document MarginsDocument Margins
• DocumentDocument marginsmargins are the blank areasare the blank areas
between the edge of the text and the edgebetween the edge of the text and the edge
of the pageof the page
• To adjust a document’s margins:To adjust a document’s margins:
• Click the Margins button in the Page SetupClick the Margins button in the Page Setup
group on the Page Layout tab, then clickgroup on the Page Layout tab, then click
Custom MarginsCustom Margins
• Change margin settings on the Margins tab in theChange margin settings on the Margins tab in the
Page Setup dialog boxPage Setup dialog box
• Drag a margin indicator on a ruler to a newDrag a margin indicator on a ruler to a new
locationlocation

Setting Document MarginsSetting Document Margins
Ruler shows
location of
top margin
Top margin
Ruler shows
location of left
margin
Right margin
Left margin

Page OrientationPage Orientation
• Portrait orientationPortrait orientation means a page ismeans a page is
taller than it is widetaller than it is wide
• The default page orientation for aThe default page orientation for a
document is portraitdocument is portrait
• Landscape orientationLandscape orientation means a pagemeans a page
is wider than it is tallis wider than it is tall
• Default paper size is 8.5” x 11”Default paper size is 8.5” x 11”

The Page Setup Dialog BoxThe Page Setup Dialog Box
– Margins tabMargins tab
• Change margins, pageChange margins, page
orientation, and format theorientation, and format the
layout of pages in a multiplelayout of pages in a multiple
page documentpage document
– Paper tabPaper tab
• Change paper size andChange paper size and
paper sourcepaper source
– Layout tabLayout tab
• Format sections, formatFormat sections, format
headers and footers, andheaders and footers, and
change vertical alignmentchange vertical alignment

Margin OptionsMargin Options
• Margin options in a multiple pageMargin options in a multiple page
documentdocument
• MirrorMirror marginsmargins are used in documents withare used in documents with
facing pages, such as magazinesfacing pages, such as magazines
• Inside and outside margins are a mirror image ofInside and outside margins are a mirror image of
each othereach other
• AA guttergutter margin is used in documents that aremargin is used in documents that are
bound, such as booksbound, such as books
• A gutter adds extra space to the top, left, or insideA gutter adds extra space to the top, left, or inside
margin to allow for the bindingmargin to allow for the binding
• Set mirror margins and a gutter on theSet mirror margins and a gutter on the
Margins tab of the Page Setup dialog boxMargins tab of the Page Setup dialog box

Dividing a Document into SectionsDividing a Document into Sections
• AA sectionsection is a portion of a document that isis a portion of a document that is
separated from the rest of the documentseparated from the rest of the document
by section breaksby section breaks
• AA section breaksection break is a formatting mark thatis a formatting mark that
shows the end of a sectionshows the end of a section
• You divide a document into sections when youYou divide a document into sections when you
want to apply different page layout settings,want to apply different page layout settings,
such as columns, to sectionssuch as columns, to sections
• Sections are used to vary the layout of a documentSections are used to vary the layout of a document
• A document is formatted in a single section byA document is formatted in a single section by
defaultdefault

Types of Section BreaksTypes of Section Breaks
• Insert a section break using the BreaksInsert a section break using the Breaks
button in the Page Setup group on thebutton in the Page Setup group on the
Page Layout tabPage Layout tab
Section Function
Next page Begins a new section and moves the text following the break to the top of the
next page
Continuous Begins a new section on the same page
Even page Begins a new section and moves the text following the break to the top of the
next even-numbered page
Odd page Begins a new section and moves the text following the break to the top of the
next odd-numbered page

Section Breaks ExampleSection Breaks Example
Section 1 is
formatted in one
column
Section 2 is formatted
in two columns
Continuous
section break

Page BreaksPage Breaks
• As you type, anAs you type, an automatic (soft) pageautomatic (soft) page
breakbreak is automatically inserted when youis automatically inserted when you
reach the bottom of a pagereach the bottom of a page
• Text flows to the next pageText flows to the next page
• You can force text onto the next page byYou can force text onto the next page by
inserting ainserting a manual (hard) page breakmanual (hard) page break
• Use the Breaks button in the Page SetupUse the Breaks button in the Page Setup
group on the Page Layout tab to insert a pagegroup on the Page Layout tab to insert a page
break, orbreak, or
• Press [Ctrl][Enter]Press [Ctrl][Enter]

Page NumbersPage Numbers
• Automatically number the pages of aAutomatically number the pages of a
document by inserting a page number fielddocument by inserting a page number field
• AA fieldfield is a code that serves as a placeholderis a code that serves as a placeholder
for data that changes in a documentfor data that changes in a document
• Click the Page Numbers button in the HeaderClick the Page Numbers button in the Header
& Footer group on the Insert tab to insert a& Footer group on the Insert tab to insert a
page number fieldpage number field
• Select a location, such as bottom of pageSelect a location, such as bottom of page
• Select a preformatted page number and alignmentSelect a preformatted page number and alignment

Page Numbers ExamplePage Numbers Example
• Page number fields are inserted in aPage number fields are inserted in a
document header or footerdocument header or footer
Page number
(in the Footer
area)
Document text
(dimmed when
the Footer area
is open)

Headers and FootersHeaders and Footers
• Add headers and footers to a documentAdd headers and footers to a document
when there is an item you want to appearwhen there is an item you want to appear
on every pageon every page
• AA headerheader is text or graphics that appears atis text or graphics that appears at
the top of every page of a documentthe top of every page of a document
• AA footerfooter is text or graphics that appears at theis text or graphics that appears at the
bottom of every page of a documentbottom of every page of a document
• Headers and footers often containHeaders and footers often contain
information such as document title, authorinformation such as document title, author
name, dates, and page numbersname, dates, and page numbers

Adding Headers and FootersAdding Headers and Footers
• Open headers and footers by clicking theOpen headers and footers by clicking the
Header button or the Footer button on theHeader button or the Footer button on the
Insert tabInsert tab
• Add text to headers and footers by typingAdd text to headers and footers by typing
in the Header and Footer areasin the Header and Footer areas
• You can also add symbols, borders, graphics,You can also add symbols, borders, graphics,
and other elements to headers and footersand other elements to headers and footers
• The Header & Footer Tools Design tabThe Header & Footer Tools Design tab
opens when the Header and Footer areasopens when the Header and Footer areas
are openare open

Headers and Footers ExampleHeaders and Footers Example
• Document text is dimmed when the Header andDocument text is dimmed when the Header and
Footer areas are openFooter areas are open
• Dimmed text can’t be editedDimmed text can’t be edited
• The Header and Footers areas are independent of theThe Header and Footers areas are independent of the
document itself and must be formatted separatelydocument itself and must be formatted separately
Header &
Footer Tools
Design Tab
Header area
open with
content control

Editing Headers and FootersEditing Headers and Footers
• To edit headers and footers, firstTo edit headers and footers, first
open the Header and Footer areas:open the Header and Footer areas:
• Double-click a header or footer in PrintDouble-click a header or footer in Print
Layout viewLayout view
• Insert, delete, and format contentInsert, delete, and format content
• Change the default tab stops in theChange the default tab stops in the
Header and Footer areas if the defaultHeader and Footer areas if the default
document margins were changeddocument margins were changed

Different Headers and FootersDifferent Headers and Footers
• Create different headers and footers:Create different headers and footers:
• For the first page of a document orFor the first page of a document or
sectionsection
• For each section in a documentFor each section in a document
• For even- and odd-numbered pages inFor even- and odd-numbered pages in
a document or sectiona document or section
• Use the tools on the Header & FooterUse the tools on the Header & Footer
Tools Design tab or use the LayoutTools Design tab or use the Layout
tab in the Page Setup dialog boxtab in the Page Setup dialog box

Inserting SymbolsInserting Symbols
• AA symbolsymbol is a special character, such as ais a special character, such as a
graphic, shape, or foreign languagegraphic, shape, or foreign language
charactercharacter
• Add a symbol using the Symbol button onAdd a symbol using the Symbol button on
the Insert tabthe Insert tab

Inserting a TableInserting a Table
• Tables illustrate information intendedTables illustrate information intended
for quick reference and analysisfor quick reference and analysis
• AA tabletable is a grid of columns and rowsis a grid of columns and rows
that you can fill with text and graphicsthat you can fill with text and graphics
• AA cellcell is the box formed by the intersectionis the box formed by the intersection
of a column and a rowof a column and a row
• BordersBorders are the lines that divide the rowsare the lines that divide the rows
and columns of a table and help you seeand columns of a table and help you see
the structurethe structure

Table ExampleTable Example
Border
Row
Column
Cell

Clip ArtClip Art
• Illustrate a document with clip artIllustrate a document with clip art
• Clip artClip art is a collection of graphic imagesis a collection of graphic images
that you can insert in a documentthat you can insert in a document
• Clip OrganizerClip Organizer, a library of clips, a library of clips
• ClipsClips are the media files, includingare the media files, including
graphics, photographs, sounds, movies,graphics, photographs, sounds, movies,
and animations, that come with Wordand animations, that come with Word
• Add clips by clicking the Clip Art buttonAdd clips by clicking the Clip Art button
in the Illustrations group on the Insertin the Illustrations group on the Insert
tabtab

Clip Art Task PaneClip Art Task Pane
• Search for clips using the ClipArtSearch for clips using the ClipArt
task panetask pane
Search
using a
keyword
Results of a
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Inserting Clip ArtInserting Clip Art
• A clip is inserted as an inline graphicA clip is inserted as an inline graphic
at the location of the insertion pointat the location of the insertion point
• AnAn inline graphicinline graphic is a graphic that isis a graphic that is
part of the line of textpart of the line of text
• AA floating graphicfloating graphic is independent fromis independent from
text and can be moved anywhere on atext and can be moved anywhere on a
pagepage

Wrapping Text around Clip ArtWrapping Text around Clip Art
• Wrap text around the graphicWrap text around the graphic
• Apply aApply a text wrapping styletext wrapping style
• Click the Text Wrapping button in the ArrangeClick the Text Wrapping button in the Arrange
group on the Picture Tools Format tabgroup on the Picture Tools Format tab
Floating graphic
Faded image
shows graphic
being dragged
Sizing handle

Formatting Clip ArtFormatting Clip Art
• Picture Tools Format tabPicture Tools Format tab
• Adjust contrast, brightness,Adjust contrast, brightness,
compression, and so on in the Adjustcompression, and so on in the Adjust
groupgroup
• Apply a style from the gallery in theApply a style from the gallery in the
Picture Styles groupPicture Styles group
• Position, wrap text, flip, group, and soPosition, wrap text, flip, group, and so
on in the Arrange groupon in the Arrange group
• Crop and change height or width in theCrop and change height or width in the
Size groupSize group

SummarySummary
• The Word program windowThe Word program window
• Formatting TextFormatting Text
• Cut, Copy, and Paste commandsCut, Copy, and Paste commands
• Clipboard and Spell CheckerClipboard and Spell Checker
• Document and Page LayoutsDocument and Page Layouts
• Headers and FootersHeaders and Footers
• Inserting Symbols, Tables, andInserting Symbols, Tables, and
ClipartClipart

Word 2007 Essentials Guide

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