Oracle Primavera Support Accreditation Study Guide
The path to a single project controls system with a primavera core ppt
1. The Path To A Single Project Controls System With A
Primavera Core
Doug Marr
Downer Australia
24th April 2012
2. Overview
• Company Overview
• Why Change?
• Moving Forward
• The Integrated System
• Staging the Implementation
• The Primavera Core
• The Roll Out
• Building Stakeholder Confidence
• Managing the Life Cycle
3. Downer Australia – Company Overview
• On 22 February, 2011 Downer announced that its Australian Works, Engineering, Emerging
Sectors and CPG Resources businesses would be combined into one division, Downer
Australia.
• Downer Australia provides integrated solutions to support the critical infrastructure needs of
our customers in the core markets of Minerals & Metals, Oil & Gas, Power, Transport
Infrastructure, Water, Communications, Social Infrastructure and Property.
• Downer Australia employs more than 7,000 people and is one of Australia’s largest
engineering and infrastructure service providers.
• Downer Australia is committed to Downer Group’s aim of achieving a Zero Harm
environment.
PETRO CHEMICAL PLANTS WIND FARMS
4. Why Change?
• Due to the amalgamation of the different divisions there were
separate applications and systems being used.
• Separate system, policies and tools meant
– A lack of consistency between divisions
– Reporting was inconsistent
– Clients received different formatted reports from different areas
of the same business
– Inefficiencies could be created internally.
5. Why Change?
• The decision was made to move to a standardized
system that could be able to increase visibility
whilst improving quality.
• Stakeholders needed to see quality reports that
could make any project transparent and stand up
to internal audits and scrutiny.
• Increase stakeholder confidence.
6. Why Change – The Old System?
6
FinancialSchedulingLabour Database
Document Control
Reporting
PCS RATPAC
Human Resource
Asset Control
Contract Management
Estimating
FAST TRACK
7. Moving Forward
• Making sense of the existing system by splitting the new Project Controls system
into Streams that would align with the main business principles.
Schedule
Labour
Hours
Estimate
Quantity
Progress
Cost
Quality
Document
Management
Change
Management
Consistency Transparency Repeatability
9. Staging the Implementation
Due to the diversity
of the business we
needed to review
all current
applications used
With the short list we needed to see
what tool aligned with both the
business requirements and our
clients requirements.
Once the system was designed it
was rolled out to a pilot
implementation. This pilot program
allowed users to ‘test and stress’ the
new system to find its limitations.
A full assessment of the capabilities
required by each business unit was
undertaken. This allowed us to cut
applications from the selection
process
Once the tool was selected it
needed to be added to the design
architecture of the overall solution to
see if it could be integrated. Also the
required hardware could be spec’d.
After successful
pilot scheme a
staged rollout was
implemented.
10. The Primavera Core
Solution
Schedules and
Planning
Solution
Schedules and
Planning
• Reports for clients
• Project Initiation and Execution
• Cross divisional communication
Standardisation
• Integration with overall solution
• Company wide access to all.
• Network architecture required to
support the solution
Access / Integration
• Project Management Initiative subset
• Procedures created prior
• Policies and Procedures rolled out
• Strict guidelines
Systems
• Training of key personnel in P6
• Corporate Buy In
• Field Supervision Buy In
People
11. The Roll Out
Management
Without full management support the project will never gain any momentum. Management directs and guides the separate teams
across the multiple divisions.
The IT department in conjunction with Oracle consultants review, assess, monitor and implement the direction from
management. .
Technical Development
Stage 5
Stage 5
Management Oversight
Plan
Project Review and selection
Data review and assessment
Divisional Rollout
Test
Support
Rollout
• Learning's and
outcomes of the
pilot program are
reviewed
Stage 5 Review
• Stage 5 system
performance is
assessed
Assessment
• Data migration plan
• Data backup
Stage 6 Initiation
• Project selection
• Division selection
• Project categorisation
Stage 6 Initiation
• Divisional champions
empowered to drive
the initiative.
• Continual training
and support.
Stage 6 Rollout
• Selected projects
migrated.
• New projects
initiated in new
system
Stage 6 Tech
12. The Rollout
• Divisional Champions assigned to drive the initiative in each area.
• Existing projects remain on their current system to maintain continuity.
• New Projects commenced on new system.
• Continual training and support for all divisions through divisional
champion.
13. Building Stakeholder Confidence
• Demonstrating consistency, transparency and repeatability
on all projects through:
– Accurate reports
– Clear and concise reports
– Dashboards
– Minimal time between request and read.
– Reduced costs
– Improving level of communication
14. Building Stakeholder Confidence
The only way to truly build stakeholder confidence
is to consistently demonstrate project excellence
with a standardised system of controls that meets
and exceeds client requirements.
15. Managing the Life Cycle - Initiation
Project WBS created in
Estimating tool and
Primavera P6
RFT Received.
Completed Estimate
handed to Scheduling
Sanity Check made
between Schedule and
Budget
Estimate sent to Project
Manager to create
budgets in line with
original WBS
16. Managing the Life Cycle - Execution
PCS RATPAC
Actual Hours and
Installed Quantities
Entered
Dashboards and Reports
Costs and Accruals
entered to financial
system.
17. Managing the Life Cycle - Closeout
PCS RATPAC
Outputs fed back to Estimating Team
Cost review and
assessment.
Budgeted v Actual
Quantity review and
assessment
Budgeted v Actual
Schedule review and
assessment
Budgeted v Actual
18. Questions?
Feel free to contact me after the conference at
doug.marr@downerediengineering.com.au
