The document discusses Jeppesen's implementation of Oracle Primavera P6 and eBusiness applications for project management and time tracking across its global offices. Key points include: - Jeppesen expanded its use of Primavera to standardize processes like time tracking, accounting, reporting and scheduling across multiple countries. - The goals were to increase efficiencies, improve visibility of projects and costs, and allow for resource capacity planning. - Challenges included differences in project management methodologies, transitioning users from spreadsheets to integrated systems, and ensuring compliance with various data privacy regulations.

1. REMINDER
Check in on the
COLLABORATE mobile app
The New Beyond – Jeppesen Expands
Global Presence with Oracle Primavera
P6 and eBusiness
Prepared by:
Michelle McDonald, Sr. Project Mgmt Analyst
Carl Meilahn, Primavera Technical SME
Primavera P6, Progress Reporter and
eBusiness implementation
Session ID#: 15457

2. Transforming Global Transportation
Through the power of intelligent
information solutions and
integrated services
Aggregated and layered aeronautical
and marine information
www.jeppesen.com
Copyright © 2014 Jeppesen. All Rights Reserved.

3. Jeppesen by the Numbers
Aviation
200 Countries with pilots using Jeppesen
650 Airlines served by Jeppesen
48,000 Pilots trained , annually
70,000 Jeppesen flight plans provided, daily
300,000 Crew managed with Jeppesen tools, daily
1,000,000 Pilots worldwide using Jeppesen
Marine
6,500 Commercial vessels using Jeppesen data
27,000 Digital navigation charts in Jeppesen library
1,500,000 Leisure boat customers
Global
41 Jeppesen locations in 22 countries
195 Countries providing source data
3,200 Jeppesen employees
150,000 Jeppesen charts (air & sea)
Copyright © 2014 Jeppesen. All Rights Reserved.

4. Project Overview:
STARS Program Scope
■ Internationalization
▪ Global security and data
privacy compliance
▪ Standard, harmonized
systems
■ Jeppesen Poland Office
▪ Technology Development
Services
▪ Marine Data Services
▪ HR / Finance
▪ Facilities / Operations
■ Crew Business Unit
▪ Multiple Countries
▪ Technology Development
Services
▪ Sales and Service
▪ Professional Services
▪ HR / Finance
Copyright © 2014 Jeppesen. All Rights Reserved.

5. Project Overview:
STARS Program Scope
Standardized
Time Keeping,
Accounting,
Reporting and
Scheduling
Poland
(pilot)
Sweden
Montreal
Singapore
Denmark
New York
Mexico
Denver
Copyright © 2014 Jeppesen. All Rights Reserved.

6. Project Overview:
Program Components
■ Primavera EPPM Web /
Progress Reporter
▪ Resource Capacity
▪ Time Reporting
▪ Project Management
▪ Integrated Schedule
▪ Cost Management
■ Web Service Integrations
▪ Modular development
▪ Primavera to Oracle
Projects
■ Other STARS Components
▪ Oracle eBusiness System
▪ Time & Attendance (Kronos /
ATOSS)
▪ GERS (Sweden)
Copyright © 2014 Jeppesen. All Rights Reserved.

7. Project Overview:
Business Objectives
Increased Efficiencies
•Optimize delivery of products and
services
•Improve visibility of enterprise
portfolio
Time Tracking and Reporting
•Improve ability to track time to
projects globally
•Increase ability for best practices
around scheduling and time keeping
Project Cost and Accounting
•Control and measure costs
•Measure project profitability
•Forecast project cost
Resource Capacity
•Increase ability to forecast if projects
can be initiated
•Ability to forecast resource
dependencies globally
Copyright © 2014 Jeppesen. All Rights Reserved.

8. Primavera Overview:
Current State
Primavera Version
Upgrade PV 8.2.1
Integrations to Oracle
eBusiness Suite (Projects,
HRMS)
Integrations to Time &
Attendance
Primavera Applications:
Primavera Progress Reporter,
P6 EPPM Web, P6
Professional Client, BI
Publisher
Expanded user base:
• From ~175 Project Manager
licensed users to ~235
• From ~900 Timesheet
licensed users to ~2,000 in
global locations
Supporting ~200 software
development projects
~200 client delivery projects
Methodologies in use:
Iterative Development,
Agile, Waterfall
Copyright © 2014 Jeppesen. All Rights Reserved.

9. Key Business Process Change
• Planning in sandbox
• Finance approval and creation of Oracle Project
Project initiation
• Enter all time into Primavera and Submit
• Manager review and approval or rejection of
time
Time entry and approval
• Time and Attendance systems (Kronos / ATOSS)
• BI Publisher reports
Payroll
• Configuration and coding for project costing
and billing
Project costing and
billing
Copyright © 2014 Jeppesen. All Rights Reserved.

10. Primavera Project Types
• Absence time specific to a country (e.g.
PTO, public holiday, maternity leave)
• Enterprise required training
• General Administration
Country Overhead
• Non-Project time
• Department specific tasks
Department
Administrative
• High level activities for time charging
• Project activities identified for billing to
customer
Summary Projects
• Services delivery
• Software development / maintenance
• Internal initiatives, etc.
True Projects
Copyright © 2014 Jeppesen. All Rights Reserved.

11. System Integration Components
• Company labor resource records
• Resource and role rates
Automated updates from
centralized HR system
• Project approved budgets
• Project id, project codes
• EPS / OBS creation
Automated updates from
Finance interface
• Primavera hours to Kronos
• Kronos data used for payroll
Integration of time and
attendance system
• Hours for project costing
• Customer billing from project reported hoursPrimavera to Oracle
Copyright © 2014 Jeppesen. All Rights Reserved.

12. Major Project Considerations
Training and
Support
• Training
content by
project type
• In-person
training when
possible
• Standard WBS
templates
• Multiple time
zones
• Local site
contacts
Report
Development
• Data Privacy
Rules /
Security
• Multiple
stakeholders
• International
formatting
• Standardize
report
formats
System
Integration
• Standardizing
integration
methodology
• Standardizing
project codes
and resource
codes
• Modularize
integrations
for
extensibility
Security and
Controls
• Access to
reports and
projects
• Access to
resources and
timesheets
• Compliance
with
regulatory
requirements
Copyright © 2014 Jeppesen. All Rights Reserved.

13. Examples:
• Regular time entry and time review / approval
• Regulatory requirements for data privacy
Responses:
• Corporate time entry policy
• Communicate benefits and need for accuracy
• Restructure of global security model
• UPK for Progress Reporter training
Challenge:
Time entry and visibility of hours
End User Adoption Challenges
(Organizational Change Mgmt)
13Copyright © 2014 Jeppesen. All Rights Reserved.

14. Examples:
• Differing project management methodologies between offices
and departments
• Agile software development vs. software implementations
Responses:
• Summary project concept in Primavera with detailed schedules
in other tools
• Country overhead and department requirements
Challenge:
Cultural differences in the way projects are managed
End User Adoption Challenges
14Copyright © 2014 Jeppesen. All Rights Reserved.

15. Examples:
• Moving from spreadsheet based focus to integrated enterprise
system
• Standardized training, reports and access methods
Responses:
• Implemented standard and customized UPKs
• Cultural need for in-person training in addition to online and
remotely facilitated training
• Local support availability
Challenge:
Change to new tools and increased visibility
End User Adoption Challenges
15Copyright © 2014 Jeppesen. All Rights Reserved.

16. Business Process Efficiency
Time capture
in single tool
Eliminate
duplicate
systems for
inter-company
billing
Single system
for reporting
on project
data
Resource
capacity
planning
capability
Streamlined
processes
Copyright © 2014 Jeppesen. All Rights Reserved.

17. Roadmap – Next Steps
Today
Poland Live
(Standardize Processes)
Crew Go-Live
(Project Billing)
Upgrade Systems
(Performance)
Report Simplification
(Adoption & Security)
Extend Implementations
(Globalize Billing)
Copyright © 2014 Jeppesen. All Rights Reserved.

18. STARS: Shedding light on the darkness

19. WHAT QUESTIONS CAN I ANSWER?
Michelle McDonald
michelle.mcdonald@jeppesen.com
(303) 328-6542
Carl Meilahn
carl.meilahn@jeppesen.com
(303) 328- 6533

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evaluation
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