July 9, 2014
Paris Summit Sponsor Overview
2
3
https://www.openstack.org/assets/paris-
summit/PARISprospectusFINAL.pdf
4
Topics
• Format & Passes
• Sponsorship Contracts
• Summit Venue
• Sponsorship Packages
• Expo Hours
• Sponsorship Add-On...
5
6
For sponsor booth staff, we recommend the Keynote +
Expo level pass.
7
How to
Become A Sponsor
8
First: Sign Master Sponsorship Agreement
• You must sign the MSA before you sign the Paris
Summit Sponsorship Agreement
...
9
Second: Sign Paris Summit Contract
• A link to the executable electronic contract will be
made available at openstack.or...
10
Remember to check your email
• After signing the electronic Summit contract you will receive
an email sent from Echosig...
11
Make sure you don’t have any past due invoices
• If your company has any past due balances owed to
OpenStack Foundation...
12
Specific to Headline sponsors
• Headline level sponsors will be confirmed on a first-come,
first-served basis if there ...
13
Deadline to Sponsor
• September 19 is the last day that signed sponsorship
contracts will be accepted.
14
Summit Venue
15
Le Palais des Congrès is located at the Porte
Maillot metro stop on on Line 1
16
Le Palais des Congrès
Le Meridien Hotel
Main Conference
& Expo
Design
Summit
17
Palais des Congrès
shaped like a boat
18
19
Grand Amphitheatre encompasses
the center of the building on levels 0, 1, and 2
20
21
22
Sponsorship Booths
23
Sponsorship Levels (All prices in USD)
1. Headline - $175,000: 4 total
2. Premier - $90,000: 12 total
3. Spotlight - $5...
24
Headline Sponsor Package:
• 20’W x 15’D turnkey booth
• One panel slot during keynote
• One 90-sec pre-recorded video d...
25
Headline 20’x15’ turnkey booth
* Custom counters, furniture and extra monitors are additional cost
26
Premier Sponsor Package:
• 15’W x 10’D turnkey booth
• One 40 minute breakout session
• One 60-sec pre-recorded video o...
27
Premier 10’x15’ turnkey booth
* Custom counters, furniture and extra monitors are additional cost
28
Spotlight Sponsor Package:
• 10’W x 10’D turnkey booth
• One 60-sec pre-recorded video on expo video wall
• Opportunity...
29
Spotlight 10’x10’ turnkey booth
* Custom counters, furniture and extra monitors are additional cost
30
Event and Startup Sponsor Packages
• 6’ tabletop exhibit space
• Opportunity to add-on one 20-minute demo presentation ...
31
Event & Startup level 6’ table
* Extra monitors are an additional cost
32
**New Levels** Event and Startup Without Table
• 1 monitor on stand
• 1 collateral stand
• Opportunity to add-on one 20...
33
Expo Hours
34
Booth Setup: Sunday, November 2
• ALL sponsors must check-in at Show Services between
1:00-7:00pm on Sunday
• ALL spons...
35
Monday Morning Coffee & Expo Preview
• Make sure to have your sponsor booths fully set-up by
7:00pm SUNDAY, November 2....
36
Monday Expo Hall Hours
• 8:15am-9:30am: morning pre-Keynote coffee
• 9:30am-11:15am Closed to attendees during Keynotes...
37
Monday Booth Crawl Happy Hour
38
Booth Crawl Happy Hour on Monday, Nov 3
• On Monday evening following sessions, all attendees will be
encouraged to par...
39
Tuesday Expo Hall Hours
• 9:00am-10:45am Closed to attendees during Keynotes
(only booth staff permitted entry)
• 10:45...
40
Wednesday Expo Hall Hours
• 9:00am-4:30pm: peak hours during coffee breaks
• 4:30pm-7:00pm booth tear-down (only booth ...
41
Sponsorship
Add-Ons
42
Video Wall & Charging Station
43
20 Min Demo Presentation – Expo Hall Theater
44
Coffee Breaks & Espresso Bar in Expo Hall
*Must select preferred day at time of signing Summit contract
45
Other Add-On Sponsorship Opportunities
• Branded Food, Beverage, Specialty Cart
• Official Water Sponsorship
• Branded ...
46
Add-Ons Continued
• Full-Day Sponsored Breakout Track (Headline, Premier,
Spotlight only)
• Private Meeting Room
• Incr...
47
Summit Info &
Reminders
openstack.org/summit
48
Call for Speakers
• Call for Speakers open Now – July 28
• Encourage your colleagues to submit talks!
• This is the ave...
49
Hotel Room Blocks
• Two Hotel Room Blocks: Le Meridien & Hyatt Regency
• All reservations made within the room blocks a...
50
Other Hotels / Rentals
• List of other nearby hotels and amenities provided
• VRBO, Airbnb, HomeAway
• Summit venue loc...
51
Registration
• Registration is open now in Eventbrite. All times listed in CET
• Prices will continue to increase as th...
52
Travel Support Program
• Travel grants are awarded to key OpenStack
contributors to allow them to attend the Summit if ...
53
Visa Invitation Letters
• OpenStack Foundation provides invitation letters for
key OpenStack contributors who require a...
54
Stay In The Know
• Subscribe to the OpenStack Foundation marketing mailing list
to receive announcements regarding the ...
55
Questions?
56
See you in November.
Thank you!
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OpenStack Paris Summit: Sponsorship Overview

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This overview shares the details of sponsoring the OpenStack Summit in Paris.

Updates will be posted on http://www.openstack.org/summit and you can find the full sponsorship prospectus here: http://www.openstack.org/assets/paris-summit/PARISprospectusFINAL.pdf

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OpenStack Paris Summit: Sponsorship Overview

  1. 1. July 9, 2014 Paris Summit Sponsor Overview
  2. 2. 2
  3. 3. 3 https://www.openstack.org/assets/paris- summit/PARISprospectusFINAL.pdf
  4. 4. 4 Topics • Format & Passes • Sponsorship Contracts • Summit Venue • Sponsorship Packages • Expo Hours • Sponsorship Add-Ons • Other Summit Info & Reminders • Q&A
  5. 5. 5
  6. 6. 6 For sponsor booth staff, we recommend the Keynote + Expo level pass.
  7. 7. 7 How to Become A Sponsor
  8. 8. 8 First: Sign Master Sponsorship Agreement • You must sign the MSA before you sign the Paris Summit Sponsorship Agreement • The executable MSA contract is available to sign here: https://www.openstack.org/summit/openstack-paris- summit-2014/become-a-sponsor/ • You’ve already completed this step if your company previously sponsored one or more of the OpenStack Summits in: • Atlanta • Hong Kong • Portland
  9. 9. 9 Second: Sign Paris Summit Contract • A link to the executable electronic contract will be made available at openstack.org/summit on Thursday, July 17 at 11:00am CDT / 16:00 UTC • In recognition of the ongoing support of companies that are Sponsors or Members of the OpenStack Foundation (openstack.org/companies), their contracts will be considered first, for the initial 24 hours after the executable Paris Contract goes live on July 17. • All other contracts will be processed starting 24 hours later on July 18 at 11:00am CDT. From that point forward all sponsorships will be sold on a first-come, first serve basis determined by the timestamp on completed agreements.
  10. 10. 10 Remember to check your email • After signing the electronic Summit contract you will receive an email sent from Echosign • You must click the link in that email to confirm your signature • Once this step is completed you have successfully signed the contract
  11. 11. 11 Make sure you don’t have any past due invoices • If your company has any past due balances owed to OpenStack Foundation, these invoices will need to be paid in full in order to be eligible to sponsor the Summit. • Please contact billing@openstack.org if you think you may have any overdue/outstanding invoices
  12. 12. 12 Specific to Headline sponsors • Headline level sponsors will be confirmed on a first-come, first-served basis if there are four (4) or fewer contracts submitted within the first hour of the executable agreement becoming available. • In order to create a fair and level playing field, if more than four (4) companies submit signed contracts within the first hour, the Foundation staff will conduct a lottery to draw the four (4) official Headline sponsors. • The remaining companies that do not secure the Headline sponsorship via lottery will be given the opportunity to re-sign contracts and obtain Premier level sponsorship slots in the order they submitted Headline agreements.
  13. 13. 13 Deadline to Sponsor • September 19 is the last day that signed sponsorship contracts will be accepted.
  14. 14. 14 Summit Venue
  15. 15. 15 Le Palais des Congrès is located at the Porte Maillot metro stop on on Line 1
  16. 16. 16 Le Palais des Congrès Le Meridien Hotel Main Conference & Expo Design Summit
  17. 17. 17 Palais des Congrès shaped like a boat
  18. 18. 18
  19. 19. 19 Grand Amphitheatre encompasses the center of the building on levels 0, 1, and 2
  20. 20. 20
  21. 21. 21
  22. 22. 22 Sponsorship Booths
  23. 23. 23 Sponsorship Levels (All prices in USD) 1. Headline - $175,000: 4 total 2. Premier - $90,000: 12 total 3. Spotlight - $50,000: 16 total 4. Event (with table) - $20,000 5. Event (without table) - $10,000 6. Startup (with table) - $8,000 7. Startup (without table) - $5,000
  24. 24. 24 Headline Sponsor Package: • 20’W x 15’D turnkey booth • One panel slot during keynote • One 90-sec pre-recorded video during keynotes & expo video wall • One 40-minute breakout session • Opportunity to sponsor breakout track • Website and summit signage • Access to press list and press lounge • 100-word paragraph inclusion in pre-summit email blast • Housekeeping slide • One private meeting room for no additional cost • 10 Full Access pass and 10 Keynote+Expo passes
  25. 25. 25 Headline 20’x15’ turnkey booth * Custom counters, furniture and extra monitors are additional cost
  26. 26. 26 Premier Sponsor Package: • 15’W x 10’D turnkey booth • One 40 minute breakout session • One 60-sec pre-recorded video on expo video wall • Opportunity to sponsor breakout track • Opportunity to increase sponsor booth by 5’ width on Expo Hall floor. *Must request at time of signing Summit contract • Website and summit signage • Access to press list and press lounge • Housekeeping slide • 8 Full Access pass and 8 Keynote+Expo passes
  27. 27. 27 Premier 10’x15’ turnkey booth * Custom counters, furniture and extra monitors are additional cost
  28. 28. 28 Spotlight Sponsor Package: • 10’W x 10’D turnkey booth • One 60-sec pre-recorded video on expo video wall • Opportunity to sponsor breakout track • Opportunity to increase sponsor booth by 5’ width on Expo Hall floor. *Must request at time of signing Summit contract • Opportunity to add-on one 20-minute demo presentation in Expo Hall theater • Website and summit signage • Access to press list and press lounge • 6 Full Access pass and 6 Keynote+Expo passes
  29. 29. 29 Spotlight 10’x10’ turnkey booth * Custom counters, furniture and extra monitors are additional cost
  30. 30. 30 Event and Startup Sponsor Packages • 6’ tabletop exhibit space • Opportunity to add-on one 20-minute demo presentation in Expo Hall theater • Website and summit signage • Access to press list and press lounge • 5 Full Access pass and 2 Keynote+Expo passes
  31. 31. 31 Event & Startup level 6’ table * Extra monitors are an additional cost
  32. 32. 32 **New Levels** Event and Startup Without Table • 1 monitor on stand • 1 collateral stand • Opportunity to add-on one 20-minute demo presentation in Expo Hall theater • Website and summit signage • Access to press list and press lounge • 2 Full Access pass
  33. 33. 33 Expo Hours
  34. 34. 34 Booth Setup: Sunday, November 2 • ALL sponsors must check-in at Show Services between 1:00-7:00pm on Sunday • ALL sponsor booths must be fully setup on Sunday by 7:00pm • 12:30pm-7:00pm sponsor registration check-in • 1:00pm-7:00pm sponsor booth setup in expo hall • Sponsors who request show orders on Monday morning cannot be guaranteed that these orders will be installed prior to the expo hall opening.
  35. 35. 35 Monday Morning Coffee & Expo Preview • Make sure to have your sponsor booths fully set-up by 7:00pm SUNDAY, November 2. • First thing Monday morning at approximately 8:15am we will open the Expo Hall for attendees to gather and socialize over coffee before the Keynote presentations kickoff. This is a good opportunity to greet attendees - please plan to have your booths staffed during this time. • Keynotes will begin at approximately 9:30am. The expo hall will be closed to attendees during the Keynote talks and will open again afterwards at approximately 11:00am.
  36. 36. 36 Monday Expo Hall Hours • 8:15am-9:30am: morning pre-Keynote coffee • 9:30am-11:15am Closed to attendees during Keynotes (only booth staff permitted entry) • 11:15am-5:00pm: peak hours during coffee breaks • 5:00pm-5:30pm Catering setup for Booth Crawl • 5:45pm-7:30pm: Booth Crawl Happy Hour
  37. 37. 37 Monday Booth Crawl Happy Hour
  38. 38. 38 Booth Crawl Happy Hour on Monday, Nov 3 • On Monday evening following sessions, all attendees will be encouraged to partake in the Expo Hall Booth Crawl. • This is a great time to showcase your sponsorship booth and engage with attendees. • We highly encourage you to offer food or beverages at your booth during this time. You may place food and beverage orders directly with the venue caterer. Once sponsorship contracts are signed, we will put you in contact with the caterer. • You will be responsible for paying the additional costs for any food/beverage that you order.
  39. 39. 39 Tuesday Expo Hall Hours • 9:00am-10:45am Closed to attendees during Keynotes (only booth staff permitted entry) • 10:45am-6:10pm: peak hours during coffee breaks
  40. 40. 40 Wednesday Expo Hall Hours • 9:00am-4:30pm: peak hours during coffee breaks • 4:30pm-7:00pm booth tear-down (only booth staff permitted entry)
  41. 41. 41 Sponsorship Add-Ons
  42. 42. 42 Video Wall & Charging Station
  43. 43. 43 20 Min Demo Presentation – Expo Hall Theater
  44. 44. 44 Coffee Breaks & Espresso Bar in Expo Hall *Must select preferred day at time of signing Summit contract
  45. 45. 45 Other Add-On Sponsorship Opportunities • Branded Food, Beverage, Specialty Cart • Official Water Sponsorship • Branded Lunch Sponsorship *Must select preferred day at time of signing Summit contract • Travel Support Program • Women of OpenStack Event • Badge Lanyard • Branded Developer & User Lounge • “What’s Happening” pin boards
  46. 46. 46 Add-Ons Continued • Full-Day Sponsored Breakout Track (Headline, Premier, Spotlight only) • Private Meeting Room • Increase Booth Size by 5’ Width (Premier & Spotlight only) *Must request at time of signing Summit contract • Official Evening Event Promotion – minimum capacity of 500 people. *Must select preferred party day/time when you sign the Summit contract. One party available for each of the following days/times: • Monday (following booth crawl) • Tuesday early / Tuesday late • Wednesday early / Wednesday late • Thursday early / Thursday late
  47. 47. 47 Summit Info & Reminders openstack.org/summit
  48. 48. 48 Call for Speakers • Call for Speakers open Now – July 28 • Encourage your colleagues to submit talks! • This is the avenue to get a session selected for inclusion in the Summit agenda • Session Voting will open in early-August • Track Chairs will make decisions in mid-August • The Summit Agenda will be published in late-August
  49. 49. 49 Hotel Room Blocks • Two Hotel Room Blocks: Le Meridien & Hyatt Regency • All reservations made within the room blocks are final • Should you wish to book more than 9 rooms per reservation, please contact the event housing manager Sarah Krawiecki, sarah@fntech.com • If you wish to reserve rooms for your group under one name and one credit card, please note the following: • In order for the actual guest to check in, the guest's name must be on the room no later than two weeks prior to the first night stay • Upon check-in, the guest will be able to supply another credit card for room costs. If no new card is supplied, the guest will be asked to supply a card for incidentals only and the rooming costs will be charged to the original card provided.
  50. 50. 50 Other Hotels / Rentals • List of other nearby hotels and amenities provided • VRBO, Airbnb, HomeAway • Summit venue located at Porte Maillot metro stop on Line 1
  51. 51. 51 Registration • Registration is open now in Eventbrite. All times listed in CET • Prices will continue to increase as the Summit draws closer • All sponsor free registration codes must be redeemed no later than October 24 • Other groups of people who receive free/discounted registration codes: • Active Technical Contributors (ATCs) • OpenStack Foundation Board of Directors • Confirmed Summit speakers • Track Chairs • Travel Support Program recipients
  52. 52. 52 Travel Support Program • Travel grants are awarded to key OpenStack contributors to allow them to attend the Summit if they are otherwise unable to afford to • Applications are now being accepted: https://wiki.openstack.org/wiki/Travel_Support_Progra m • August 18 deadline to apply • Named sponsorship opportunity
  53. 53. 53 Visa Invitation Letters • OpenStack Foundation provides invitation letters for key OpenStack contributors who require a Visa in order to attend the Summit in Paris • To avoid timing issues, we recommend applying no later than six weeks prior to the Summit • Details here: https://www.openstack.org/summit/openstack-paris- summit-2014/visa-information/
  54. 54. 54 Stay In The Know • Subscribe to the OpenStack Foundation marketing mailing list to receive announcements regarding the Summit, other industry events and OpenStack marketing updates. • Subscribe here: http://lists.openstack.org/cgi- bin/mailman/listinfo/marketing • Continue to check openstack.org/summit for updates • Follow @OpenStack on Twitter for updates • Email events@openstack.org with any questions
  55. 55. 55 Questions?
  56. 56. 56 See you in November. Thank you!

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