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January 14, 2015
Vancouver Summit Sponsor Overview
2
3
Prospectus: openstack.org/summit/vancouver-
2015/become-a-sponsor/
4
Topics
• Format & Passes
• Sponsorship Contracts
• Summit Venue
• Sponsorship Packages
• Expo Hours
• Sponsorship Add-On...
5
6
For sponsor booth staff, we recommend the Keynote +
Marketplace level pass.
7
How to
Become A Sponsor
8
First: Sign Master Sponsorship Agreement
• You must sign the MSA before you sign the Vancouver
Summit Sponsorship Agreem...
9
Second: Sign Vancouver Summit Contract
• A link to the executable electronic contract will be
made available at openstac...
10
Remember to check your email
• After signing the electronic Summit contract you will receive
an email sent from Echosig...
11
Make sure you don’t have any past due invoices
• If your company has any past due balances owed to
OpenStack Foundation...
12
Specific to Headline sponsors
• Headline level sponsors will be confirmed on a first-come,
first-served basis if there ...
13
Deadline to Sponsor
• April 13 is the last day that signed sponsorship
contracts will be accepted.
14
Summit Venue
15
Vancouver Convention Centre
West Building
16
Vancouver Convention Centre
West Building: Expo,
Keynotes, Main
Conference, and Design
Summit
East Building:
Sponsor Me...
17
Expo Hall Features Spectacular View of Vancouver
18
Interior of Marketplace Expo Hall
Google Street View
http://www.vancouverconventioncentre.com/thefacilities/floor-maps-...
19
Interior of Marketplace Expo Hall
Google Street View
http://www.vancouverconventioncentre.com/thefacilities/floor-maps-...
20
Exterior of Marketplace Expo Hall
21
Level 0 (below street level)
Lunch & Keynotes
22
Level 1
Marketplace Expo, Registration, Main Conference Breakouts,
Granville Island Lounge, Headline Mtg Rooms
23
Level 2
Design Summit Sessions, Yaletown Lounge, SOMA Lounge, Main
Conference Breakouts, Sponsored Tracks
24
Sponsorship Booths
25
Sponsorship Levels (All prices in USD)
1. Headline - $175,000: 4 total
2. Premier - $90,000: 12 total
3. Spotlight - $5...
26
Headline Sponsor Package:
• 20’W x 15’D turnkey booth
• NEW: One 10-minute presentation on the main stage during Monday...
27
Headline 20’x15’ turnkey booth
* Custom counters, furniture and extra monitors are additional cost
28
Premier Sponsor Package:
• 15’W x 10’D turnkey booth
• One 40 minute breakout session
• One 60-sec pre-recorded video f...
29
Premier 10’x15’ turnkey booth
* Custom counters, furniture and extra monitors are additional cost
* Opportunity to incr...
30
Spotlight Sponsor Package:
• 10’W x 10’D turnkey booth
• One 60-sec pre-recorded video for public lounges – NO
AUDIO
• ...
31
Spotlight 10’x10’ turnkey booth
* Custom counters, furniture and extra monitors are additional cost
* Opportunity to in...
32
Event and Startup Sponsor Packages
• 6’ tabletop exhibit space
• Opportunity to add-on one 20-minute demo presentation ...
33
Event & Startup level 6’ table
* Extra monitors are an additional cost
34
Expo Hours
35
Booth Setup: Monday, May 18
• Marketplace Expo Hall GRAND OPENING will be Monday
Evening during the Booth Crawl Happy H...
36
Sponsor Schedule for Marketplace Expo Hall
Monday Tuesday Wednesday Thursday
(Daytime) Marketplace
closed to attendees;...
37
Monday Booth Crawl Happy Hour
38
Booth Crawl Happy Hour on Monday, May 18
• On Monday evening following sessions, all attendees will be
encouraged to pa...
39
Sponsorship
Add-Ons
40
Add-On Sponsorship Opportunities
• Sponsored Coffee Breaks in Expo
Hall
• Branded Activity Stations
• Custom Food and B...
41
Coffee Breaks & Espresso Bar in Expo Hall
• Monday – Thursday during Summit hours
• $50,000/WEEK OR $20,000/DAY
• Must ...
42
Branded Activity Stations
• Opportunity to gain additional
visibility and branding in high traffic
areas at the Summit
...
43
Custom Food and Beverage Stations
• Opportunity to gain additional
visibility and branding in high traffic
areas at the...
44
*NEW* Branded Community Lounge Areas
4 spaces available located in high traffic
areas, themed by neighborhoods:
• Yalet...
45
Branded Community Lounge Areas (continued)
http://www.wg-
gesucht.de/wohnungen-in-
Berlin-Berlin.4801931.html
http://ww...
46
Sponsored Community Lounges
Community
Lounges
47
Travel Support Program
• $25,000 NAMED SPONSOR
• Special mention during the Keynotes
• Prominent signage display throug...
48
Women of OpenStack Event
• $30,000
• Co-Sponsorship & Creative Ideas Encouraged!
• Event typically scheduled on Sunday ...
49
20 Min Demo Presentation – Expo Hall Theater
• $1,000, LIMIT ONE PER COMPANY
• Spotlight, Event, Startup sponsors only
...
50
Full and Half Day Sponsored Tracks
• Headline, Premier, Spotlight sponsors only
• Room capacities:
• Full Day: 120 pax ...
51
Private Meeting Rooms
• $4,500/EACH – LIMIT TWO PER COMPANY
• Available Monday - Thursday
• Very limited inventory
• Ro...
52
*NEW* Official Off-site Evening Event
Promotion
• Available to ALL Summit Sponsors for Free
• Official party promoted o...
53
Summit Info &
Reminders
openstack.org/summit
54
Call for Speakers
• Call for Speakers open Now – February 9, 2015
• openstack.org/summit/vancouver-2015/call-for-speake...
55
Need help with writing your proposal or
submission?
• Designing An OpenStack Summit Session Submission
for Success - We...
56
Hotel Room Blocks
• openstack.org/summit/vancouver-2015/hotels/
• There are 8 Hotel Room Blocks all located within clos...
57
Hotel Map
DOWNTOWN VANCOUVER
CONVENTION HOTELS
Pan Pacific Vancouver Hotel 1
Fairmont Waterfront 2
Fairmont Pacific Rim...
58
Registration
• Registration will open later this week on Eventbrite. Stay tuned
to openstack.org/summit
• All times wil...
59
Travel Support Program
• Travel grants are awarded to key OpenStack
contributors to allow them to attend the Summit if ...
60
Visa Invitation Letters
• OpenStack Foundation provides invitation letters for
key OpenStack contributors who require a...
61
Stay In The Know
• Subscribe to the OpenStack Foundation marketing mailing list
to receive announcements regarding the ...
62
Questions?
openstack.org/summit/vancouver-2015/faq/
63
See you in May.
Thank you!
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OpenStack Vancouver Summit Sponsor Overview

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You can access the recording of this webinar here: https://www.youtube.com/watch?v=yp_bKzhMaT0&feature=youtu.be

You can download the sponsorship prospectus here: https://www.openstack.org/assets/vancouver-summit/openstack-vancouver-prospectus-draft-12-19-2014.pdf

Published in: Software
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OpenStack Vancouver Summit Sponsor Overview

  1. 1. January 14, 2015 Vancouver Summit Sponsor Overview
  2. 2. 2
  3. 3. 3 Prospectus: openstack.org/summit/vancouver- 2015/become-a-sponsor/
  4. 4. 4 Topics • Format & Passes • Sponsorship Contracts • Summit Venue • Sponsorship Packages • Expo Hours • Sponsorship Add-Ons • Other Summit Info & Reminders • Q&A
  5. 5. 5
  6. 6. 6 For sponsor booth staff, we recommend the Keynote + Marketplace level pass.
  7. 7. 7 How to Become A Sponsor
  8. 8. 8 First: Sign Master Sponsorship Agreement • You must sign the MSA before you sign the Vancouver Summit Sponsorship Agreement • The executable MSA contract is available to sign here: https://www.openstack.org/summit/vancouver- 2015/become-a-sponsor/ • You’ve already completed this step if your company previously sponsored one or more of the OpenStack Summits in: • Paris • Atlanta • Hong Kong • Portland
  9. 9. 9 Second: Sign Vancouver Summit Contract • A link to the executable electronic contract will be made available at openstack.org/summit on Thursday, January 28 at 11:00am CST / 16:00 UTC • In recognition of the ongoing support of companies that are Sponsors or Members of the OpenStack Foundation (openstack.org/companies), their contracts will be considered first, for the initial 24 hours after the executable Vancouver Contract goes live on January 28. • All other contracts will be processed starting 24 hours later on January 29 at 11:00am CST. From that point forward all sponsorships will be sold on a first-come, first serve basis determined by the timestamp on completed agreements.
  10. 10. 10 Remember to check your email • After signing the electronic Summit contract you will receive an email sent from Echosign • You must click the link in that email to confirm your signature • Once this step is completed you have successfully signed the contract. If you do not click the link in the email then you have not yet completed the process.
  11. 11. 11 Make sure you don’t have any past due invoices • If your company has any past due balances owed to OpenStack Foundation, these invoices will need to be paid in full in order to be eligible to sponsor the Summit. • Please contact billing@openstack.org if you think you may have any overdue/outstanding invoices
  12. 12. 12 Specific to Headline sponsors • Headline level sponsors will be confirmed on a first-come, first-served basis if there are four (4) or fewer contracts submitted within the first hour of the executable agreement becoming available. • In order to create a fair and level playing field, if more than four (4) companies submit signed contracts within the first hour, the Foundation staff will conduct a lottery to draw the four (4) official Headline sponsors. • The remaining companies that do not secure the Headline sponsorship via lottery will be given the opportunity to re-sign contracts and obtain Premier level sponsorship slots in the order they submitted Headline agreements.
  13. 13. 13 Deadline to Sponsor • April 13 is the last day that signed sponsorship contracts will be accepted.
  14. 14. 14 Summit Venue
  15. 15. 15 Vancouver Convention Centre West Building
  16. 16. 16 Vancouver Convention Centre West Building: Expo, Keynotes, Main Conference, and Design Summit East Building: Sponsor Meeting Rooms
  17. 17. 17 Expo Hall Features Spectacular View of Vancouver
  18. 18. 18 Interior of Marketplace Expo Hall Google Street View http://www.vancouverconventioncentre.com/thefacilities/floor-maps-and- specifications/
  19. 19. 19 Interior of Marketplace Expo Hall Google Street View http://www.vancouverconventioncentre.com/thefacilities/floor-maps-and- specifications/
  20. 20. 20 Exterior of Marketplace Expo Hall
  21. 21. 21 Level 0 (below street level) Lunch & Keynotes
  22. 22. 22 Level 1 Marketplace Expo, Registration, Main Conference Breakouts, Granville Island Lounge, Headline Mtg Rooms
  23. 23. 23 Level 2 Design Summit Sessions, Yaletown Lounge, SOMA Lounge, Main Conference Breakouts, Sponsored Tracks
  24. 24. 24 Sponsorship Booths
  25. 25. 25 Sponsorship Levels (All prices in USD) 1. Headline - $175,000: 4 total 2. Premier - $90,000: 12 total 3. Spotlight - $50,000: 16 total 4. Event - $20,000 5. Startup - $8,000
  26. 26. 26 Headline Sponsor Package: • 20’W x 15’D turnkey booth • NEW: One 10-minute presentation on the main stage during Monday or Tuesday keynotes • One 90-sec pre-recorded video during keynotes & expo video wall • Opportunity to sponsor breakout track • Website and summit signage • Access to press list and press lounge • 100-word paragraph inclusion in pre-summit email blast • Housekeeping slide • One 90-sec pre-recorded video for public lounge areas – NO AUDIO • One private meeting room for no additional cost • 10 Full Access pass and 10 Keynote + Marketplace passes
  27. 27. 27 Headline 20’x15’ turnkey booth * Custom counters, furniture and extra monitors are additional cost
  28. 28. 28 Premier Sponsor Package: • 15’W x 10’D turnkey booth • One 40 minute breakout session • One 60-sec pre-recorded video for public lounges – NO AUDIO • Opportunity to sponsor breakout track • Opportunity to increase sponsor booth by 5’ width on Expo Hall floor. *Must request at time of signing Summit contract • Website and summit signage • Access to press list and press lounge • Housekeeping slide • 8 Full Access pass and 8 Keynote + Marketplace passes
  29. 29. 29 Premier 10’x15’ turnkey booth * Custom counters, furniture and extra monitors are additional cost * Opportunity to increase booth size by 5’ width for $20,000
  30. 30. 30 Spotlight Sponsor Package: • 10’W x 10’D turnkey booth • One 60-sec pre-recorded video for public lounges – NO AUDIO • Opportunity to increase sponsor booth by 5’ width on Expo Hall floor. *Must request at time of signing Summit contract • Opportunity to sponsor breakout track • Opportunity to add-on one 20-minute demo presentation in Expo Hall theater • Website and summit signage • Access to press list and press lounge • 6 Full Access pass and 6 Keynote + Marketplace passes
  31. 31. 31 Spotlight 10’x10’ turnkey booth * Custom counters, furniture and extra monitors are additional cost * Opportunity to increase booth size by 5’ width for $20,000
  32. 32. 32 Event and Startup Sponsor Packages • 6’ tabletop exhibit space • Opportunity to add-on one 20-minute demo presentation in Expo Hall theater • Website and summit signage • Access to press list and press lounge • 5 Full Access pass and 2 Keynote + Marketplace passes
  33. 33. 33 Event & Startup level 6’ table * Extra monitors are an additional cost
  34. 34. 34 Expo Hours
  35. 35. 35 Booth Setup: Monday, May 18 • Marketplace Expo Hall GRAND OPENING will be Monday Evening during the Booth Crawl Happy Hour. • The Expo Hall will only be accessible to sponsor booth staff on Monday prior to the Booth Crawl. • ALL sponsors must check-in at Show Services between 1:00-7:00pm on Sunday OR 9:00am – 4:00pm on Monday • ALL sponsor booths must be fully setup on Monday by 4:30pm • Sponsors who request show orders on Monday cannot be guaranteed that these orders will be installed prior to the expo hall opening.
  36. 36. 36 Sponsor Schedule for Marketplace Expo Hall Monday Tuesday Wednesday Thursday (Daytime) Marketplace closed to attendees; Sponsor Booth Staff permitted entry to set- up (Evening) Grand Opening of the Marketplace timed with start of the Booth Crawl Marketplace open during show hours (except morning keynotes) Marketplace open during show hours Marketplace open during show hours (Afternoon) Booth teardown will begin immediately following the afternoon coffee break
  37. 37. 37 Monday Booth Crawl Happy Hour
  38. 38. 38 Booth Crawl Happy Hour on Monday, May 18 • On Monday evening following sessions, all attendees will be encouraged to partake in the Marketplace Expo Hall Booth Crawl. • This is a great time to showcase your sponsorship booth and engage with attendees. • We highly encourage you to offer food or beverages at your booth during this time. You may place food and beverage orders directly with the venue caterer. Once sponsorship contracts are signed, we will put you in contact with the caterer. • You will be responsible for paying the additional costs for any food/beverage that you order.
  39. 39. 39 Sponsorship Add-Ons
  40. 40. 40 Add-On Sponsorship Opportunities • Sponsored Coffee Breaks in Expo Hall • Branded Activity Stations • Custom Food and Beverage Stations • Branded Community Lounge Areas • Official Water Sponsorship • Branded Lunch Sponsorship • Travel Support Program • Women of OpenStack Event • Badge Lanyard Sponsorship • 20 min Demo Theater Presentation • Increase Booth Size by 5’ Width (Premier & Spotlight only) • Full-Day Sponsored Breakout Track (Headline, Premier, Spotlight only) • Half-day Sponsored Breakout Track (Headline, Premier, Spotlight only) • Private Meeting Room • Official Off-site Evening Event Promo (free) • Event & Startup level: 46” HD monitor
  41. 41. 41 Coffee Breaks & Espresso Bar in Expo Hall • Monday – Thursday during Summit hours • $50,000/WEEK OR $20,000/DAY • Must select preferred day at time of signing Summit contract • Includes 40” monitor at each station. Sponsor to provide video/slides
  42. 42. 42 Branded Activity Stations • Opportunity to gain additional visibility and branding in high traffic areas at the Summit • $18,000/EACH, DOES NOT INCLUDE COST OF ACTIVITY • Example: OpenStack challenge games, interactive gamification, etc • Opportunity to display one quickscreen pull up banner.
  43. 43. 43 Custom Food and Beverage Stations • Opportunity to gain additional visibility and branding in high traffic areas at the Summit • $5,000/EACH, DOES NOT INCLUDE COST OF FOOD/BEVERAGE • Examples: Smoothie bar, cold pressed juices, desserts, etc. • Opportunity to display one quickscreen pull up banner.
  44. 44. 44 *NEW* Branded Community Lounge Areas 4 spaces available located in high traffic areas, themed by neighborhoods: • Yaletown - $60,000 • Granville Island - $55,000 • SoMa - $40,00 • Gastown - $30,000 • Includes soft seating, coffee tables, 46” monitor, charging power strips, special up lighting, prominent signage • Lounge sponsors are encouraged to be creative with the space. Ideas might include: shoulder massage chairs, a smoothie bar, dessert/pastries, hot chocolate, etc. • Add-ons available
  45. 45. 45 Branded Community Lounge Areas (continued) http://www.wg- gesucht.de/wohnungen-in- Berlin-Berlin.4801931.html http://www.wg- gesucht.de/wohnungen-in- Berlin-Berlin.4801931.html
  46. 46. 46 Sponsored Community Lounges Community Lounges
  47. 47. 47 Travel Support Program • $25,000 NAMED SPONSOR • Special mention during the Keynotes • Prominent signage display throughout Summit venue • Recognition in program promotion and pre-Summit email blast
  48. 48. 48 Women of OpenStack Event • $30,000 • Co-Sponsorship & Creative Ideas Encouraged! • Event typically scheduled on Sunday afternoon/evening prior to the Summit
  49. 49. 49 20 Min Demo Presentation – Expo Hall Theater • $1,000, LIMIT ONE PER COMPANY • Spotlight, Event, Startup sponsors only • Video recording included
  50. 50. 50 Full and Half Day Sponsored Tracks • Headline, Premier, Spotlight sponsors only • Room capacities: • Full Day: 120 pax theater setup • Half Day: 80 pax theater setup • Rooms located in the Main Conference area in prominent location • Only accessible to Full Access pass holders • Speakers do NOT receive free registration codes • Track day/time will be assigned on a first come, first serve basis
  51. 51. 51 Private Meeting Rooms • $4,500/EACH – LIMIT TWO PER COMPANY • Available Monday - Thursday • Very limited inventory • Rooms located in the East Building (15 minute walk from the expo and breakout sessions) • West and East buildings are connected by a tunnel • Only accessible to Full Access pass holders
  52. 52. 52 *NEW* Official Off-site Evening Event Promotion • Available to ALL Summit Sponsors for Free • Official party promoted on Summit agenda • Minimum capacity of 200 people to be considered an official party • Event must be scheduled to start after official Summit hours, approximately 7:30pm on Monday and 6:30pm Tuesday - Friday. • All evening events must adhere to the Summit Code of Conduct
  53. 53. 53 Summit Info & Reminders openstack.org/summit
  54. 54. 54 Call for Speakers • Call for Speakers open Now – February 9, 2015 • openstack.org/summit/vancouver-2015/call-for-speakers/ • Encourage your colleagues to submit talks! • This is the avenue to get a session selected for inclusion in the Summit agenda • Session Voting will open in February • Track Chairs will make decisions in early-March • The Summit Agenda will be published in late-March
  55. 55. 55 Need help with writing your proposal or submission? • Designing An OpenStack Summit Session Submission for Success - Webinar TOMORROW, Thursday, January 15th at 9:00am PT! • Sponsored by the Women of OpenStack! • Webinar presenters: Niki Acosta, Anne Gentle, and Diane Mueller • Link to Register available on the FAQ Summit page: openstack.org/summit/vancouver-2015/faq/
  56. 56. 56 Hotel Room Blocks • openstack.org/summit/vancouver-2015/hotels/ • There are 8 Hotel Room Blocks all located within close walking distance to the Summit Venue • You must use the direct URL links that are posted in order to reserve a room within the OpenStack blocks • If you need to reserve a large quantity of rooms please contact events@openstack.org and we can put you in contact with the correct people.
  57. 57. 57 Hotel Map DOWNTOWN VANCOUVER CONVENTION HOTELS Pan Pacific Vancouver Hotel 1 Fairmont Waterfront 2 Fairmont Pacific Rim 3 Renaissance Harbourside Hotel 4 Vancouver Marriott Downtown 5 Fairmont Hotel Vancouver 6 Hyatt Regency Vancouver 7 Four Seasons Hotel Vancouver 8 6 8 2 1 3 4 5 7
  58. 58. 58 Registration • Registration will open later this week on Eventbrite. Stay tuned to openstack.org/summit • All times will be listed in Eastern Time (ET). • Prices will continue to increase as the Summit draws closer • All sponsor free registration codes must be redeemed no later than May 13, 2015. • Other groups of people who receive free/discounted registration codes: • Active Technical Contributors (ATCs) • OpenStack Foundation Board of Directors • Confirmed Summit speakers • Track Chairs • Travel Support Program recipients
  59. 59. 59 Travel Support Program • Travel grants are awarded to key OpenStack contributors to allow them to attend the Summit if they are otherwise unable to afford to • Applications will SOON be accepted. • https://wiki.openstack.org/wiki/Travel_Support_Progra m • Named sponsorship opportunity
  60. 60. 60 Visa Invitation Letters • OpenStack Foundation provides invitation letters for key OpenStack contributors who require a Visa in order to attend the Summit in Vancouver. • To avoid timing issues, we recommend applying no later than six weeks prior to the Summit • Details here: https://www.openstack.org/summit/vancouver- 2015/visa/
  61. 61. 61 Stay In The Know • Subscribe to the OpenStack Foundation marketing mailing list to receive announcements regarding the Summit, other industry events and OpenStack marketing updates. • Subscribe here: http://lists.openstack.org/cgi- bin/mailman/listinfo/marketing • Continue to check openstack.org/summit for updates • Follow @OpenStack on Twitter for updates • Email events@openstack.org with any questions
  62. 62. 62 Questions? openstack.org/summit/vancouver-2015/faq/
  63. 63. 63 See you in May. Thank you!

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