SlideShare a Scribd company logo
TOKYO
October 27-30, 2015
THANK YOU TO OUR SPONSORS!
All other sponsor logos can be found at:
https://www.openstack.org/summit/tokyo-2015/sponsors/
TOPICS COVERED
• Summit Schedule
• Language
• Summit Schedule
• How to Find the Summit Venue when you Arrive
• Map of the Venue
• Marketplace Expo Hall
• Sponsor Add-Ons (Still Available)
• Visa Information
• Registration
• Sponsor Services
• Sponsor Booths
• Shipping
• Official Evening Events
• Hotel Room Blocks
• Deliverable Deadlines
SUMMIT SCHEDULE
LANGUAGE
• The Summit is always a global event
• 99% of content and sessions will be presented in
ENGLISH
• Keynotes will offer interpretation to/from
English/Japanese
• Other sessions will not have simultaneous translation –
breakouts will be presented in English
From Narita Airport:
• Take the Narita Express (N’EX) high speed train direct to Shinagawa
Train Station
• One-way ticket : 3,190 yen / $26 USD
• Duration: between 1 – 1.5 hours
Narita Airport to Shinagawa Train Station
From Haneda Airport:
• Take the Keikyu Line to Shinagawa Station
• One-way ticket : 410 yen / $3.32 USD
• Duration: 11 minutes
Haneda Airport to Shinagawa Train Station
Arrive at Shinagawa Station Take the South Exit
How to find the Summit Venue from Shinagawa Station
Average 10 minute walk from Shinagawa Station to Summit Venue
Follow the signs to the “Takanawa Exit (West Exit)”
Go down the stairs / escalator underneath the yellow sign
“Takanawa Exit (West Exit)”
When you exit Shinagawa Station you will see the GOOS Building directly across the street.
Cross the busy main street either using the pedestrian bridge or the cross walk. From there
walk straight up the street passing the LEFT side of the GOOS Building.
Left Side of the GOOS
Here you will also see signs for the
Grand Prince Hotel
New Takanawa, the Summit venue
Continue walking up the street until you see
the Edelweiss restaurant on your right. This
restaurant is inside the Grand Prince Hotel
New Takanawa, the Summit venue
Walk through these doors and go upstairs to the lobby of the
Grand Prince Hotel New Takanawa.
You have arrived at the OpenStack Summit venue!
MAP OF VENUE
MARKETPLACE
EXPO HALL
MARKETPLACE OPEN HOURS FOR
ATTENDEES*
Tuesday, October 27 10:45am – 4:40pm (10:45 – 16:40)
6:00pm – 7:30pm (18:00 – 19:30)
Wednesday, October 28 10:45am– 6:10pm (10:45 – 18:00)
Thursday, October 29 9:00am – 2:00pm (9:00 – 14:00)
Booth Crawl in the Marketplace:
Tuesday, October 27 6:00pm – 7:30pm (18:00 – 19:30)
*Schedule may change depending on final show schedule.
SET UP & TEAR DOWN HOURS FOR
SPONSOR BOOTH STAFF
Sponsor Marketplace/Lounge/Activity Station Installation:
Monday, October 26 1:00pm – 7:00pm (13:00 – 19:00)
Tuesday, October 27 7:00am – 9:00am (7:00 – 9:00)
Sponsor Marketplace Dismantle:
Thursday, October 29 2:10pm – 6:30pm (14:10 – 18:30)
Sponsor Lounge & Activity Station Dismantle:
Based on location
EVENT & STARTUP BOOTHS
HEADLINE, PREMIER, SPOTLIGHT BOOTHS
POOL AREA OUTSIDE EXPO HALL
• Community Lounge C ($40,000)
• Community Lounge D ($40,000)
• Sponsor Coffee Breaks in Expo Hall ($20,000/day or $50,000/week)
• Branded Activity Stations ($8,000/each)
• Custom Food & Beverage Stations ($5,000/each)
• Travel Support Program ($25,000)
• 20 Minute Demo Presentation & Video Recording
($1,000 for Startup, $2,000 for Headline, Premier, Spotlight, & Event)
• Increase Booth Size (Spotlight Sponsors only) ($20,000)
• 46” HD Capable LCD Monitor and Stand (Startup and Event Sponsors only)
($1,000/week)
• On-Site Digital Advertising Opportunities ($1,500)
SPONSOR ADD-ONS (STILL AVAILABLE)
**All dollar amounts listed are in USD
• Located near the main entrance to the the Marketplace Expo
Hall, several boutique shops and the hotel front desk
• Dimensions: 13m X 35.1m ; roughly 455 sqm; 100+ seats
• Large windows with natural light
Community Lounge C ($40,000)
Community Lounge D ($40,000)
• Located in the Hotel Lobby, Design Summit Building
(Level 1)
• Dimensions: 10.1m X 24.3m ; roughly 228 sqm; 80+
seats
• Large windows with natural light
Apply NOW – It can take up to 1 month to complete the visa process.
Steps to complete before you apply for a visa:
1. Flight reservation
2. Hotel reservation
3. Summit registration
You can apply for a visa invitation letter at: https://www.openstack.org/summit/tokyo-
2015/tokyo-and-travel/#visa
All inquiries regarding visas should be sent to: eventvisa@openstack.org
Deadline to apply for visa invitation letter: October 1, 2015
Note: If your visa is declined, email your registration refund request to summitreg@openstack.org no later than
October 19, 2015
VISA INVITATION PROCESS FOR JAPAN
REGISTRATION
Redeeming Registration Codes:
Register HERE
When registering on Eventbrite,
you will need to FIRST enter your
code BEFORE you select the
Full Access ticket
Deadline to register with code is
October 19, 2015
REFUNDS AND TRANSFERS
How to Request Registration Refunds:
• To request a refund please send an email to summitreg@openstack.org with your ticket
number
• Deadline to request a refund is October 19, 2015
How to Transfer a Ticket:
• Login to your Eventbrite account (through the email that is tied to your ticket)
• Under "My Tickets" > "View Order" > "Edit" you can replace your ticket details (name,
email, etc) with someone else’s
• Deadline to transfer a ticket is October 19, 2015
SPONSOR SERVICES
FNTECH Sponsor Services: https://sponsorservices.fntech.com
• Home Page/Important Documents
• Registration Codes
• Booth Staff Lanyards
• Marketing Deliverables
• Lead Retrieval Devices
• Ordering extra power, bandwidth, hardline internet, etc
Headline 15’D x 20’W (4.6m x 6.1m)
Booth Includes:
• Back wall customized with company lo
go or custom artwork
• 46”/117cm HD monitor with stand
• (2) chairs
• Carpet
• Wireless Internet access
• 6’x24” (1.8m) black draped table
• Waste bin
• 15 amps electricity
• (1) universal power strip
• Double Sided Chalkboard
Premier 10’D x 15’W (3.1m x 4.6m)
Booth Includes:
• Back wall customized with company logo
or custom artwork
• 46”/117cm HD monitor with stand
• (2) chairs
• Carpet
• Wireless Internet access
• 6’x24” (1.8m) black draped table
• Waste bin
• 10 amps electricity
• (1) universal power strip
• Single Sided Chalkboard
SPONSOR BOOTHS
SPONSOR BOOTHS
Spotlight 10’D x 10’ W (3.1m x 3.1m)
Booth Includes:
• Back wall customized with company
logo or custom artwork
• 46”/117cm HD monitor with stand
• (2) chairs
• Carpet
• Wireless Internet access
• 6’x24” (1.8m) black draped table
• Waste bin
• 10 amps electricity
• (1) universal power strip, Single Sided
Chalkboard
Event & Startup 6’ Table (1.8m)
Booth Includes:
• 6’x24” (1.8m) black draped table
• Wireless Internet access
• (1) universal power strip
• 5 amps electricity
• (2) chairs
• Waste bin
• Carpet
• Single Sided Chalkboard
SPONSOR BOOTHS
What’s Not Allowed:
Headline, Premier and Spotlight Sponsors:
• Custom booth properties, such as demo counters
are permitted, however, counters may not be more
then 4’ tall (1.22m).
• Booth must be open on 3 sides.
• All signage, furniture and materials must be kept
and distributed from within your booth space.
Event & Startup Sponsors:
• Removing the 6ft table is not permitted.
• 8’x8’(2.5m x 2.5m) or 10’x10’ (3.1m x 3.1) pop-up
booths are not permitted on the show floor.
• Pop-up banners may not be larger than 6.5’W x 8’H
(2m x 2.5m).
• Full Racks or equipment equal in size are not
permitted.
• All signage, furniture and materials must be kept &
distributed from within your booth space.
SHIPPING
• Storage on site is very limited, so please keep shipments to a minimum.
• Empty storage fees will apply in Tokyo
• When shipping to Japan, it is common for shipments to be held in customs for a couple of
days, please plan accordingly
• Please carefully read page 4 & 5 of the Shipping Manual.
• Consolidate shipments, when possible. There is a general handling charge that is applied to
each individual shipment
• Shipments will be received at the Japanese Advanced Warehouse: September 24, 2015 –
October 16, 2015.
• Contact shipping@fntech.com if any of the following apply:
 Your shipment exceeds 96”H x 48”W x 48”L Crated (2.5m x 1.2m x 1.2m) or 1 ton in
weight
 You would like to ship direct to show (there are venue restrictions that make this
complicated)
 You have a shipment for a breakout room, meeting room, lounge, or the Design Summit
 You have any shipping related questions
OFFICIAL EVENING EVENTS
Monday – Women of OpenStack networking happy hour sponsored by IBM and Intel
Tuesday – Booth Crawl Happy Hour in Marketplace Expo Hall
Wednesday – Official OpenStack Evening Event – *opportunity to sponsor*
BOOTH CRAWL HAPPY HOUR
• Menu will be sent for selection the first week of August
• Confirmation to participate must be received by Monday, September 14
• Payment and order is due to the venue by Thursday, September 30. This is a very
hard deadline from the Summit venue and can not be adjusted.
Note: The Marketplace will be closed following the afternoon break on Tuesday,
October 27. This will allow time for sponsors and catering staff to prepare for the Booth
Crawl
OpenStack Summit Tokyo Sponsor Webinar
OpenStack Summit Tokyo Sponsor Webinar
DISCOUNTED HOTEL ROOM BLOCKS
• Hotel links for the OpenStack Summit
Tokyo will be coming soon
• Please carefully read OpenStack
Tokyo Hotel info packet. This can be
found on the FNTECH Sponsor
Services portal
• Hotel questions or sub-block contact:
Sarah Krawiecki, sarah@fntech.com
1. Access hotel website
2. Select the date you are going to stay
3. Enter the Access Code (code will be provided)
4. Click the “CHECK AVAILABILITY” button to enter
booking form.
DISCOUNTED HOTEL ROOM BLOCK NIGHTS
DELIVERABLE DEADLINES
ALL SPONSORS:
DUE NOW – Company logo in both vector and jpeg formats for Summit signage
Monday, September 14– AV, Electrical, Furniture, Labor, Lead Retrieval, Networking form EARLY BIRD
Pricing
Monday, September 14– Networking & Electrical Booth Layout
Monday, September 14– Booth Crawl Participation
Thursday, September 24 – Shipments can be received at the Advanced Warehouse
Monday, September 28– EAC Form (if applicable)
Monday, September 28– AV, Electrical, Furniture, Labor, Lead Retrieval, Networking form STANDARD Pricing
Monday, October 12– Acknowledgement of Inward/Outward Handling Charges
Monday, October 12– Sponsor Services Closes for all Pre-Summit Orders
Friday, October 16 – Last day to receive Shipments at Advanced Warehouse
Friday, October 23 – Sponsor Lanyard names entered into Sponsor Service portal
ADDITIONAL DELIVERABLE DEADLINES
HEADLINE SPONSORS:
Friday, October 9– 90-second pre-recorded video/commercial with audio
Friday, October 9– 90-second pre-recorded video/commercial with audio
Friday, October 9– 100-word paragraph for inclusion in a Summit preview email sent to all registered attendees
HEADLINE & PREMIER SPONSORS:
Friday, October 9– Marketing slide (16:9 ratio: jpeg, Keynote or PowerPoint format)
HEADLINE, PREMIER & SPOTLIGHT SPONSORS:
Tuesday, Sept 1– Side Panel form
Tuesday, Sept 1– Custom Booth Back Wall Artwork
PREMIER & SPOTLIGHT SPONSORS:
Friday, October 9– 60-second pre-recorded video/commercial to be played on video message wall
DEMO THEATER SPONSORS (add-on participants only):
Monday, September 28– Marketplace Theater Details
SPONSOR LOUNGES & ACTIVITY STATIONS (add-on participants only):
Wednesday, September 2 – Lounge and Activity station concept
QUESTIONS?
openstack.org/summit
thank you!

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OpenStack Summit Tokyo Sponsor Webinar

  • 2. THANK YOU TO OUR SPONSORS! All other sponsor logos can be found at: https://www.openstack.org/summit/tokyo-2015/sponsors/
  • 3. TOPICS COVERED • Summit Schedule • Language • Summit Schedule • How to Find the Summit Venue when you Arrive • Map of the Venue • Marketplace Expo Hall • Sponsor Add-Ons (Still Available) • Visa Information • Registration • Sponsor Services • Sponsor Booths • Shipping • Official Evening Events • Hotel Room Blocks • Deliverable Deadlines
  • 5. LANGUAGE • The Summit is always a global event • 99% of content and sessions will be presented in ENGLISH • Keynotes will offer interpretation to/from English/Japanese • Other sessions will not have simultaneous translation – breakouts will be presented in English
  • 6. From Narita Airport: • Take the Narita Express (N’EX) high speed train direct to Shinagawa Train Station • One-way ticket : 3,190 yen / $26 USD • Duration: between 1 – 1.5 hours Narita Airport to Shinagawa Train Station
  • 7. From Haneda Airport: • Take the Keikyu Line to Shinagawa Station • One-way ticket : 410 yen / $3.32 USD • Duration: 11 minutes Haneda Airport to Shinagawa Train Station
  • 8. Arrive at Shinagawa Station Take the South Exit How to find the Summit Venue from Shinagawa Station Average 10 minute walk from Shinagawa Station to Summit Venue
  • 9. Follow the signs to the “Takanawa Exit (West Exit)”
  • 10. Go down the stairs / escalator underneath the yellow sign “Takanawa Exit (West Exit)”
  • 11. When you exit Shinagawa Station you will see the GOOS Building directly across the street. Cross the busy main street either using the pedestrian bridge or the cross walk. From there walk straight up the street passing the LEFT side of the GOOS Building. Left Side of the GOOS
  • 12. Here you will also see signs for the Grand Prince Hotel New Takanawa, the Summit venue Continue walking up the street until you see the Edelweiss restaurant on your right. This restaurant is inside the Grand Prince Hotel New Takanawa, the Summit venue
  • 13. Walk through these doors and go upstairs to the lobby of the Grand Prince Hotel New Takanawa. You have arrived at the OpenStack Summit venue!
  • 16. MARKETPLACE OPEN HOURS FOR ATTENDEES* Tuesday, October 27 10:45am – 4:40pm (10:45 – 16:40) 6:00pm – 7:30pm (18:00 – 19:30) Wednesday, October 28 10:45am– 6:10pm (10:45 – 18:00) Thursday, October 29 9:00am – 2:00pm (9:00 – 14:00) Booth Crawl in the Marketplace: Tuesday, October 27 6:00pm – 7:30pm (18:00 – 19:30) *Schedule may change depending on final show schedule.
  • 17. SET UP & TEAR DOWN HOURS FOR SPONSOR BOOTH STAFF Sponsor Marketplace/Lounge/Activity Station Installation: Monday, October 26 1:00pm – 7:00pm (13:00 – 19:00) Tuesday, October 27 7:00am – 9:00am (7:00 – 9:00) Sponsor Marketplace Dismantle: Thursday, October 29 2:10pm – 6:30pm (14:10 – 18:30) Sponsor Lounge & Activity Station Dismantle: Based on location
  • 18. EVENT & STARTUP BOOTHS
  • 20. POOL AREA OUTSIDE EXPO HALL
  • 21. • Community Lounge C ($40,000) • Community Lounge D ($40,000) • Sponsor Coffee Breaks in Expo Hall ($20,000/day or $50,000/week) • Branded Activity Stations ($8,000/each) • Custom Food & Beverage Stations ($5,000/each) • Travel Support Program ($25,000) • 20 Minute Demo Presentation & Video Recording ($1,000 for Startup, $2,000 for Headline, Premier, Spotlight, & Event) • Increase Booth Size (Spotlight Sponsors only) ($20,000) • 46” HD Capable LCD Monitor and Stand (Startup and Event Sponsors only) ($1,000/week) • On-Site Digital Advertising Opportunities ($1,500) SPONSOR ADD-ONS (STILL AVAILABLE) **All dollar amounts listed are in USD
  • 22. • Located near the main entrance to the the Marketplace Expo Hall, several boutique shops and the hotel front desk • Dimensions: 13m X 35.1m ; roughly 455 sqm; 100+ seats • Large windows with natural light Community Lounge C ($40,000)
  • 23. Community Lounge D ($40,000) • Located in the Hotel Lobby, Design Summit Building (Level 1) • Dimensions: 10.1m X 24.3m ; roughly 228 sqm; 80+ seats • Large windows with natural light
  • 24. Apply NOW – It can take up to 1 month to complete the visa process. Steps to complete before you apply for a visa: 1. Flight reservation 2. Hotel reservation 3. Summit registration You can apply for a visa invitation letter at: https://www.openstack.org/summit/tokyo- 2015/tokyo-and-travel/#visa All inquiries regarding visas should be sent to: eventvisa@openstack.org Deadline to apply for visa invitation letter: October 1, 2015 Note: If your visa is declined, email your registration refund request to summitreg@openstack.org no later than October 19, 2015 VISA INVITATION PROCESS FOR JAPAN
  • 25. REGISTRATION Redeeming Registration Codes: Register HERE When registering on Eventbrite, you will need to FIRST enter your code BEFORE you select the Full Access ticket Deadline to register with code is October 19, 2015
  • 26. REFUNDS AND TRANSFERS How to Request Registration Refunds: • To request a refund please send an email to summitreg@openstack.org with your ticket number • Deadline to request a refund is October 19, 2015 How to Transfer a Ticket: • Login to your Eventbrite account (through the email that is tied to your ticket) • Under "My Tickets" > "View Order" > "Edit" you can replace your ticket details (name, email, etc) with someone else’s • Deadline to transfer a ticket is October 19, 2015
  • 27. SPONSOR SERVICES FNTECH Sponsor Services: https://sponsorservices.fntech.com • Home Page/Important Documents • Registration Codes • Booth Staff Lanyards • Marketing Deliverables • Lead Retrieval Devices • Ordering extra power, bandwidth, hardline internet, etc
  • 28. Headline 15’D x 20’W (4.6m x 6.1m) Booth Includes: • Back wall customized with company lo go or custom artwork • 46”/117cm HD monitor with stand • (2) chairs • Carpet • Wireless Internet access • 6’x24” (1.8m) black draped table • Waste bin • 15 amps electricity • (1) universal power strip • Double Sided Chalkboard Premier 10’D x 15’W (3.1m x 4.6m) Booth Includes: • Back wall customized with company logo or custom artwork • 46”/117cm HD monitor with stand • (2) chairs • Carpet • Wireless Internet access • 6’x24” (1.8m) black draped table • Waste bin • 10 amps electricity • (1) universal power strip • Single Sided Chalkboard SPONSOR BOOTHS
  • 29. SPONSOR BOOTHS Spotlight 10’D x 10’ W (3.1m x 3.1m) Booth Includes: • Back wall customized with company logo or custom artwork • 46”/117cm HD monitor with stand • (2) chairs • Carpet • Wireless Internet access • 6’x24” (1.8m) black draped table • Waste bin • 10 amps electricity • (1) universal power strip, Single Sided Chalkboard Event & Startup 6’ Table (1.8m) Booth Includes: • 6’x24” (1.8m) black draped table • Wireless Internet access • (1) universal power strip • 5 amps electricity • (2) chairs • Waste bin • Carpet • Single Sided Chalkboard
  • 30. SPONSOR BOOTHS What’s Not Allowed: Headline, Premier and Spotlight Sponsors: • Custom booth properties, such as demo counters are permitted, however, counters may not be more then 4’ tall (1.22m). • Booth must be open on 3 sides. • All signage, furniture and materials must be kept and distributed from within your booth space. Event & Startup Sponsors: • Removing the 6ft table is not permitted. • 8’x8’(2.5m x 2.5m) or 10’x10’ (3.1m x 3.1) pop-up booths are not permitted on the show floor. • Pop-up banners may not be larger than 6.5’W x 8’H (2m x 2.5m). • Full Racks or equipment equal in size are not permitted. • All signage, furniture and materials must be kept & distributed from within your booth space.
  • 31. SHIPPING • Storage on site is very limited, so please keep shipments to a minimum. • Empty storage fees will apply in Tokyo • When shipping to Japan, it is common for shipments to be held in customs for a couple of days, please plan accordingly • Please carefully read page 4 & 5 of the Shipping Manual. • Consolidate shipments, when possible. There is a general handling charge that is applied to each individual shipment • Shipments will be received at the Japanese Advanced Warehouse: September 24, 2015 – October 16, 2015. • Contact shipping@fntech.com if any of the following apply:  Your shipment exceeds 96”H x 48”W x 48”L Crated (2.5m x 1.2m x 1.2m) or 1 ton in weight  You would like to ship direct to show (there are venue restrictions that make this complicated)  You have a shipment for a breakout room, meeting room, lounge, or the Design Summit  You have any shipping related questions
  • 32. OFFICIAL EVENING EVENTS Monday – Women of OpenStack networking happy hour sponsored by IBM and Intel Tuesday – Booth Crawl Happy Hour in Marketplace Expo Hall Wednesday – Official OpenStack Evening Event – *opportunity to sponsor*
  • 33. BOOTH CRAWL HAPPY HOUR • Menu will be sent for selection the first week of August • Confirmation to participate must be received by Monday, September 14 • Payment and order is due to the venue by Thursday, September 30. This is a very hard deadline from the Summit venue and can not be adjusted. Note: The Marketplace will be closed following the afternoon break on Tuesday, October 27. This will allow time for sponsors and catering staff to prepare for the Booth Crawl
  • 36. DISCOUNTED HOTEL ROOM BLOCKS • Hotel links for the OpenStack Summit Tokyo will be coming soon • Please carefully read OpenStack Tokyo Hotel info packet. This can be found on the FNTECH Sponsor Services portal • Hotel questions or sub-block contact: Sarah Krawiecki, sarah@fntech.com 1. Access hotel website 2. Select the date you are going to stay 3. Enter the Access Code (code will be provided) 4. Click the “CHECK AVAILABILITY” button to enter booking form.
  • 37. DISCOUNTED HOTEL ROOM BLOCK NIGHTS
  • 38. DELIVERABLE DEADLINES ALL SPONSORS: DUE NOW – Company logo in both vector and jpeg formats for Summit signage Monday, September 14– AV, Electrical, Furniture, Labor, Lead Retrieval, Networking form EARLY BIRD Pricing Monday, September 14– Networking & Electrical Booth Layout Monday, September 14– Booth Crawl Participation Thursday, September 24 – Shipments can be received at the Advanced Warehouse Monday, September 28– EAC Form (if applicable) Monday, September 28– AV, Electrical, Furniture, Labor, Lead Retrieval, Networking form STANDARD Pricing Monday, October 12– Acknowledgement of Inward/Outward Handling Charges Monday, October 12– Sponsor Services Closes for all Pre-Summit Orders Friday, October 16 – Last day to receive Shipments at Advanced Warehouse Friday, October 23 – Sponsor Lanyard names entered into Sponsor Service portal
  • 39. ADDITIONAL DELIVERABLE DEADLINES HEADLINE SPONSORS: Friday, October 9– 90-second pre-recorded video/commercial with audio Friday, October 9– 90-second pre-recorded video/commercial with audio Friday, October 9– 100-word paragraph for inclusion in a Summit preview email sent to all registered attendees HEADLINE & PREMIER SPONSORS: Friday, October 9– Marketing slide (16:9 ratio: jpeg, Keynote or PowerPoint format) HEADLINE, PREMIER & SPOTLIGHT SPONSORS: Tuesday, Sept 1– Side Panel form Tuesday, Sept 1– Custom Booth Back Wall Artwork PREMIER & SPOTLIGHT SPONSORS: Friday, October 9– 60-second pre-recorded video/commercial to be played on video message wall DEMO THEATER SPONSORS (add-on participants only): Monday, September 28– Marketplace Theater Details SPONSOR LOUNGES & ACTIVITY STATIONS (add-on participants only): Wednesday, September 2 – Lounge and Activity station concept

Editor's Notes

  1. There is only one pass this time, the Full Access Pass. With the Full Access Pass, you will get access to the Keynotes, Marketplace Expo Hall, Breakout Sessions/Workshops, and Developer and Operator Working Sessions.
  2. Shinagawa Station is closest to the OpenStack Summit Venue so we recommend you arrive there if you are taking public transport. The Narita Express, which comes from Narita International Airport, also stops at Shinagawa Station. If you arrive at Shinagawa Station via train, please take the South Exit into the main hall of the Station.
  3. The South Exit will take you through the ticket checking machines. After going through them, turn left into this tunnel. Continue going straight, passing the ticket & information desks on your left and right. Keep walking until you see the yellow sign “Takanawa Exit (West Exit)” in front of you.
  4. After going downstairs and coming out of the Takanawa Exit (West Exit) you will see the GOOS building in front of you. Make your way across the street (either via the pedestrian bridge or the crossing) and walk up the road on the left side of the Shinagawa GOOS. Walk up this road on the right side, until you see these signs, which points to the Grand Prince Hotel New Takanawa and the International Convention Centre PAMIR
  5. After going downstairs and coming out of the Takanawa Exit (West Exit) you will see the GOOS building in front of you. Make your way across the street (either via the pedestrian bridge or the crossing) and walk up the road on the left side of the Shinagawa GOOS. Walk up this road on the right side, until you see these signs, which points to the Grand Prince Hotel New Takanawa and the International Convention Centre PAMIR
  6. Go inside and walk upstairs or take the elevator to 1F to the Lobby of the Grand Prince Hotel Shin Takanawa. This also connects to the other Summit venues like the International Convention Center PAMIR. You’ve arrived in the OpenStack Summit Venue!
  7. The summit venue is separated into 5 buildings: #1 is the Grand Prince Hotel New Takanawa, - Marketplace with be on B1 and the Sponsored Breakout Sessions will be held on 3F #2 is another section the Grand Prince Hotel New Takanawa, which is where the Sponsor Meeting Rooms will be. #3 is the International Convention Center PAMIR - Registration, Breakout Sessions, Information desk, and coat check will be on 1F - Breakouts will be on 2F - Keynotes & Lunch will be on 3F #4 is the Grand Prince Hotel Takanawa, where the Design Summit will be held on 1F and 2F #5 is the Prince Sakura Tower Tokyo, where the Sponsor Meeting Rooms & Collaboration Days will be help on 2F
  8. We are turning back to old format where the Marketplace will open up after opening day Keynotes and the Booth Crawl will be on the evening of the opening day (Tuesday) from 6pm to 7:30pm.
  9. At this Summit, the Expo hall is split into two halls, one for Event and Startup tables, as seen on this slide, and a separate space for Headline, Premier & Spotlight booths. There are a lot of pillars in this hall, sometimes in quite close proximity to each other. Some Event/Startup booths are in front of pillars and it means they will be quite close to the booth opposite them as you can see in the second photos. Please be aware that you will not be able to place a lot of extra signage (banners). MENTION CHALKBOARD???
  10. This is the hall where all Headline, Premier and Spotlight booths will be sitatuated. On the left side there is access to an outdoor pool area.
  11. This is the outdoor pool area.
  12. Here is a list of sponsor add-ons that we currently still have available. We will show more about the two Community Lounges that are still available in the next two slides.
  13. Community Lounge C is located in the Grand Prince Hotel New Takanawa (#1 on the venue map) near the main entrance to the Marketplace Expo Hall, several boutique shops, and the hotel front desk.
  14. Community Lounge D is located in the Grand Prince Hotel Takanawa (#4 on the venue map) where the Design Summit will be held. What is included in every lounge: -Two Full Access Passes for sponsor lounge staffers -Basic furniture that is already in the lounge - soft seating, coffee tables, etc. -One 46” (117cm) monitor and stand (no audio). Sponsor is responsible for providing the content displayed on the monitor. -Basic power for the monitor and power strips located at each couch/chair area for people to use to charge their devices -Special lighting to help brand / theme the lounge space (perhaps your company color) -Meterboard signage designating the sponsor and providing more information about the featured Tokyo neighbourhood. -Food / Beverage can be served in lounge for an additional fee. All food / beverage must be provided through venue catering - with whom our production team can put you in touch with for direct orders and billing.
  15. We are now accepting and processing requests for visa support. Once you complete the form with all of the required information our team will generate the proper visa invitation support letters and mail them to you via post. This process can take two to five weeks. To apply for a visa invitation letter, you MUST have your flight reservation, hotel reservation, and summit registration Please note that discounted hotel room blocks will soon be made available on openstack.org/summit. Please continue to check back for updates. Please check the link to the Japanese MOFA for a list of countries with visa exemptions. If you travel on a passport issued by a country NOT on this list, you will require documents issued in Japanese by the local host. The English language letter of Summit registration confirmation that is produced by the Summit Eventbrite registration system WILL NOT suffice in most cases. We recommend you give yourself at least one (1) month to complete the visa process. Japanese entry visas are only valid for three (3) months from the date the visa is issued. All inquiries regarding visas should be sent to: eventvisa@openstack.org You can find additional information about the visa process at openstack.org/summit
  16. When registering on Eventbrite, you will need to FIRST enter your code BEFORE you select the Full Access ticket. It is very easy to miss so please reference this picture.
  17. Headline 15’D x 20’W (4.6m x 6.1m) Booth Includes: Back wall customized with company logo or custom artwork, 46”/117cm HD monitor with stand, (2) chairs, carpet, Wireless Internet access, 6’x24” (1.8m) black draped table, Waste bin, 15 amps electricity, (1) universal power strip, Double Sided Chalkboard Premier 10’D x 15’W (3.1m x 4.6m) Booth Includes: Back wall customized with company logo or custom artwork, 46”/117cm HD monitor with stand, (2) chairs, Carpet, Wireless Internet access, 6’x24” (1.8m) black draped table, Waste bin, 10 amps electricity, (1) universal power strip, Single Sided Chalkboard Spotlight 10’D x 10’ W (3.1m x 3.1m) Booth Includes: Back wall customized with company logo or custom artwork, 46”/117cm HD monitor with stand, (2) chairs, Carpet, Wireless Internet access, 6’x24” (1.8m) black draped table, Waste bin, 10 amps electricity, (1) universal power strip, Single Sided Chalkboard Event & Startup 6’ Table (1.8m) Booth Includes: 6’x24” (1.8m) black draped table, Wireless Internet access, (1) universal power strip, 5 amps electricity, (2) chairs, Waste bin, Carpet, Single Sided Chalkboard