This is a guide that I created for the Executive MBA students that I manage. This tool will help them understand how to sucessfully use the class intranet we design each year.

1. Understanding the
Class Intranet
User Guide for Executive MBA Students
Created By: Michelle Robinson

2. What’s Covered?
O Overview of the Intranet
O Student Expectations
O Intranet Resources
O Sample View of the Intranet
O Intranet Access
O Most Common Tab
O How to send an email
O How to post a document
O Creating Discussion Forums
O Calendar Information
O How to create class polls
O Intranet Account Expiration Info
O Learning more about WebEx

3. What is the Intranet?
O Our program uses WebEx One as a
Learning Management System (LMS) to
create a class intranet for our students.
O The class intranet is a tool that is used for
facilitating communications between
students, staff and faculty. Each cohort
has its own intranet specific for their class
and program.

4. Student Expectations
O All students are required to use the
intranet on a regular basis when
participating in the Executive MBA
program.
O There is very important information posted
on the intranet from faculty and staff on a
regular basis.

5. Intranet Resources
O Some of the most common resources
available on the intranet are as follows:
O Student Announcements
O Document folders for homework posting and
sharing
O Class Calendars
O Emailing capabilities
O Creating class polls and surveys
O Creating discussion forums
O And many more features

6. View of the Intranet
Snapshot from Class of 2011 Intranet

7. Intranet Access
O The program coordinator gives members
access to the intranet once they are
admitted to the program.
O After you are enrolled into the program,
the program coordinator will create your
profile and provide you with login
information.

8. Most Common Tab
O The Documents tab is the most common tab.
This is where all your resource folders are.
Each student should have access to the
following folders:
O Team folder for every semester
O Individual folder
O Individual folder for every course in the program
O Career Services folder
O Program Information folder
O Course Deliverables
O Technology Resources

9. Sending an Email
O One of the most O Steps:
common features of O On the Homepage,
the class intranet is Click Send Email
sending emails. O Type Email Message
Emails can be sent O Click “To” to select
email recipients
to classmates,
O In order to get a
faculty, and staff.
copy of the email,
Click Send Copy me
a Copy
O Click Send

10. Other Email Features
O Advantages: O Disadvantage:
O You can add
attachments to your O Unless you specify
email. to send yourself a
O You can send emails copy of the email,
to one individual or a
specific group. you will not have a
O Note: there is a copy of the email
group created with saved in an outbox.
all students and
faculty to make
emailing easier.

11. Posting a Document
O Steps:
O Another common
O On the home page,
feature is posting select the Documents
documents to the Tab
O Find your individual
intranet. folder and click on it to
O Some instructors access it
require you to O Click New Document
submit your O Add the title of
document
assignments via O Browse your computer
the intranet. to attach your document
and click save
O Verify that your
document is posted in
your folder

12. Creating a Discussion Forum
O As a student, you O Steps:
O On the home page,
can create click the Discussions
discussion forums Tab
to communicate O Click the New tab
with fellow O Enter a Forum Name
classmates on O Enter a description of
your Forum
specific topics.
O Click Save
O Verify that your forum
posted

13. Calendar Information
O Each semester the program coordinator
will add your classes to the intranet
calendar.
O The calendar provides the class name,
instructor, date, time and location your
class will be conducted.

14. Creating Class Polls
O Polls allow you to O Steps:
O On the homepage,
get quick feedback click Polls
on a specific topics. O Click the New tab
O Examples of Polls: O Enter all of the
Favorite information for the
poll
Restaurant, Flight O Select members and
Details for other details
International O You can either save
Residencies, Vote poll as a draft or
publish it immediately
for Professor of the
Year

15. Intranet Account Expiration
O Students have access to the intranet for
18 months. Intranet access expires one
month after graduation.
O Students are encouraged to download
course materials that they would like to
keep prior to the expiration date.

16. Additional Info about WebEx
O To learn more about WebEx, click here.
O If you have questions about the class
intranet, contact your Program
Coordinator for assistance.

17. References
O Photo retrieved from 2006 class intranet.
(Link is no longer active)
O WebEx One Information-
http://www.weboffice.com/index.html