This document provides an overview of the Erasmus+ Capacity Building in Higher Education programme. It discusses the types of projects that can be funded, including joint projects focusing on curriculum development and structural projects aimed at modernizing higher education systems. Eligible applicants and partners are described. National and regional priorities for different countries/regions are outlined. Budget information is presented, including funding amounts for previous calls and budget categories. The application and selection process are also summarized.

1. 1
Erasmus+
Capacity Building in Higher
Education (CBHE)

2. What information will you have at the end of
the presentation?
General
Overview of
the programme
The consortia
and the
financing rules
The application
and
assessment
steps
2
Selection Results from the previous
CBHE Call for Proposals 2015

3. Erasmus+
ERASMUS+
3 Key Actions
Erasmus
Grundtvig
Leonardo
Comenius
Youth in
Action
Erasmus
Mundus
Tempus
Alfa
Edulink
2007-2013 2014-2020
1
Learning
Mobility
2
Cooperation
3
Policy
support
Jean Monnet
Sport
EU - EU
CBHE
Industria
-lised
countries
EU-international

4. Institutional
-
Systemic
approach
Bottom-up
programme
Involvement
of national
authorities
Strong
emphasis on
dissemination
sustainability
and
exploitation
of results
Structural
Impact
4
Part I: Background - Approaches

5. 33 PROGRAMME COUNTRIES
Contribute financially to ERASMUS+
 28 EU Member States +
 Turkey, Iceland, Liechtenstein, Norway,
Former Yugoslav Republic of Macedonia
ELIGIBLE PARTNER COUNTRIES >150
Target Beneficiaries
Part I: Programme and Partner Countries

6. Partner Countries
Neighbouring the EU
Western
Balkans
Eastern
Partnership
countries
South-
Mediterranean
countries
Russia
[as recognised
by international
law]
Other Partner Countries
ACP Call
2016
Asia
Central
Asia
Latin
America
Iran,
Iraq,
Yemen
South
Africa
Part I: Partner Countries

7. Joint Projects:
curriculum development
university governance
& management
Links between HE
institutions and the
wider economic and
social environment
=> Impact
Institutions
Structural
Projects:
modernisation of policies,
governance and management of
higher education systems
Links between HE systems and the
wider economic and social
environment
=> Impact
Systems
7
Part I: Types of Projects

8. Part I: Joint Projects – Example of Activities
Development,
testing and
adaptating of
tools and
methods
Staff Training
(academic
and non-
academic)
Strengthening
internationali
sation and
promoting the
Knowledge
Triangle
Upgrading
facilities
necessary
to
implement
innovative
practices
8

9. Part I: Structural Projects – Example of Activities
Internationalisation
and Bologna Process
ECTS, 3 cycles,
recognition of degrees
etc.
Quality
Frameworks, assurance
systems/guidelines
Innovation
Policy making +
monitoring (including the
establishment of
representative bodies,
organisations or
associations)
9

10. 10
State-recognised public or private Higher
Education Institutions
Associations/Organizations of Higher
Education Institutions (no HEI!)
Only for Structural Projects:
recognized national or international
rector, teacher or student organisations.
Each applicant organisation must be located in a
Programme or in a Partner country
Part I: Who can Participate? - Eligible Applicants

11. 11
State-recognised public or private HEIs
Any public or private organisation active in the labour
market or in the fields of education, training and youth
(e.g. enterprise, NGO etc.)
Associations or organisations of HEIs with main focus on HE
International governmental organisation
(self-financing basis)
Each participating organisation must be located in
a Programme or in an eligible Partner country
Part I: Who can Participate ? - Eligible Partners

12. • Contribute indirectly
• “Associated partners” are not
considered as part of the
consortium and therefore
cannot benefit from any
financial support from the
project
• Ex: non-academic partners
providing placement
opportunities
12
– Structure ?
Eligible Partners?Part I: Who can participate? - Associated Partners

13. Part I:
Western Balkans, South-Mediterranean
and Eastern Partnership countries ONLY
Complementary for Joint and Structural projects
Additional to the core budget
NEW Harmonisation of the modalities with the International
Credit Mobility action
Who? Students registered in HEIs involved in project consortia
Staff employed in a HEI or enterprise in project consortia
Programme Country to Programme Country flows are
ineligible 13
Special Mobility
Strand

14. Conditions:
• Mobility should be instrumental and integrated in projects objectives
(no mobility on its own)
• Added value and/or innovative character of the activities proposed
(approx. 40% of the selected projects will receive additional funding)
• Comply with provisions of Erasmus Charter for Higher Education
14
Compulsory:
1. Inter-institutional agreements
between institutions
2. Learning / mobility agreements for
students and staff
3. Exemption of fees
Part I:
Special Mobility
Strand

15. Part I:
Students
Activities: - Study periods (3-12 months)
- Traineeships-work placement (2-12 months)
Charactericistics: - covers all cycles (BA, MA, PhD);
- corresponds to study area/academic discipline addressed by the project
- Students from HEIs of the consortia can study at partner HEI or
do a traineeship at a consortia country institution
15
Special Mobility
Strand

16. Part I:
Staff
Activities: Teaching & training periods (5 days to 2 months)
Charactericistics:
teaching period=> HEI teaching staff /staff from enterprises teach at a partner
HEI abroad
training period=> HEI teaching and non-teaching staff can attend:
a) structured courses/training events (conferences excluded);
b) job shadowing/observation periods/trainings at a partner
HEI, relevant organisation abroad or any other relevant
organisation in a consortia country
16
Special Mobility
Strand

17. Part II – The Consortia and the financing rules
17

18. Min. 3 countries
min. 1 HEI each
STRUCTURAL
PROJECTS:
Partner
Country
Ministries
for HE must
participate
At least as many
Partner Country HEIs as
Programme Country HEIs
Min. 1 country
min. 2 HEIs /each
18
Part II: Consortia Structure
Main Principles
PROGRAMME COUNTRIES PARTNER COUNTRIES

19. Ex.1a : minimum consortia: national project (6 HE institutions)
Min. 1 Partner Country: at least
as many HEIs as in the
Programme Countries
University
Cairo
Military
Technical
College
University
Alexandria
Min. 3 Programme Countries
min. 1 HEI each
19
Bonn
University
Rome
University
UK
London
University

20. Ex.2: minimum consortia: multi-country project (7 institutions)
Min. 2 Partner Countries
Min. 2 HEIs each
Belgrade
University
Tirana
University
Durazzo
University
Novi Sad
University
Min. 3 Programme Countries:
Min. 1 HEI each
20
London
University
Paris
University
Tu
rk
ey
Ankara
University

21. Example 3: consortia composition (multi-country project)
2 partner countries 3 programme countries
21
Ukrai
ne
S
pa
in
It
al
y
Kazakh
University
Abai
University
Madrid
University
Linz
Uni.
Wien
Uni.
Salzburg
Uni.
Turin
Uni.
Roma
Uni.
Genoa
Uni.
Cherkasy
Uni.
Kiew
Uni.
Nizhyn
Uni.
Bukovina
Uni.
Lviv
Uni.

22. New points to remember
• Latin America: participation only in multi-country
projects (at least 2 countries from the region). National
projects are therefore not eligible
• Syria and Libya: no possibility anymore to coordinate
projects because of the associated financial risks
• Russia cannot coordinate nor participate alone. An
application including Russia always requires the presence
of at least one other partner country
• Ukraine: eligible HE Institutions only those recognised
by the Ministry of Education and Science in Kiev
22

23. National Projects
Defined by the Ministries of
Education in close
consultation with the EU
Delegations
Must address
National priorities set for
Partner Country in
Regions 1, 2, 3, 7, 10
Regional priorities for the
regions where no national
priorities are established:
Regions 6, 7, 8, 9
Multi-Country Projects
Defined by the Commission
and based on EU's external
policy priorities
Must address
the regional priorities for
countries in the same region
(regional projects)
or
regional / national priority
common to different regions
(cross-regional projects)
23
Part II: Priorities & Project Types

24. Priorities are grouped according to 4 categories:
A. Curriculum development (Valid only for Joint Projects)
B. Improving quality of education and Teaching
C. Improving management and operation of HE institutions
D. Developing the higher education sector within society at large
The academic discipline needs to match the subject area!
Link to the table:
http://eacea.ec.europa.eu/erasmus-plus/funding/key-action-2-
capacity-building-in-field-higher-education-2015_en
24
Part II: Regional and National Priorities

25. 25
Priorities – National/Regional
Serbian National priorities WB Regional priorities
Category A
Curriculum
development
• Teacher training and education
science =
• Teacher training and education
science
• Environmental protection = • Environmental protection
• Business and administration
• Engineering and engineering
trades
• Law • Agriculture, forestry and fishery
• Computing • Health
• Manufacturing and processing • Transport services
• Social services • Physical sciences
• Journalism and information
• Security services
• Others (Multidisciplinary,
Interdisciplinary)

26. 26
Priorities – National/Regional
Serbian National priorities = WB Regional priorities
Category B
Improving
quality of
education
and teaching
• Learning and teaching tools,
• Methodologies and
pedagogical approaches
including learning outcomes
and ICT-based practices
(flexible learning paths,
blended courses, virtual and
real mobility, practical
placements etc.)
• Learning and teaching tools,
• Methodologies and
pedagogical approaches
including learning outcomes
and ICT-based practices
(flexible learning paths,
blended courses, virtual and
real mobility, practical
placements etc.)

27. 27
Priorities – National/Regional
Serbian National priorities WB Regional priorities
Category C
Improving
management
and
operation of
higher
education
institutions
University services such as
support services for student and
staff mobility, such as student
counseling and guidance, social
services, academic affairs,
libraries, etc.
Governance, strategic planning and
management of higher education
institutions (including human
resource and financial management)
Quality assurance processes and
mechanisms
Internationalisation of higher
education institutions (including
recognition mechanisms and
mobility, international relations
capacities)
Development of research and
innovative capacities (excluding
research activities)
Access to and democratisation of HE
(including disadvantaged groups of
people and regions)

28. 28
Priorities – National/Regional
Serbian National priorities WB Regional priorities
Category D
Developing
the Higher
Education
sector within
society at
large
Non-University sector at tertiary
education level =
Non-University sector at tertiary
education level
University-enterprise cooperation,
entrepreneurship and employability
of graduates
Definition, implementation and
monitoring of the reform policies =
Definition, implementation and
monitoring of the reform policies
Qualification frameworks and
recognition of qualifications

29.  Many regional projects: national priorities do not
apply to all partner countries: focus on regional
priority
Cross-regional projects: challenge to address
priorities of each region
Do not invest in a project with too general,
unfocussed priorities: contact the NEO of the
potential partner countries to find out
national priorities and issues
29
Balkan countries: Specificities

30. Creativity and innovation?
 30% of resubmissions rejected for lack of innovation
 Need to analyse results of past projects > refine the target
 New content and new methodologies
 Involve different /new partner institutions
 Mobilise Partner institutions in the regions, not only in the
capitals
30

31. Budget
Allocation
2015
(in Million €)
31
Part II: Budget previous Call
Region
Indicative budget
Million €
1 Western Balkans 12,67
2 Eastern Partnership countries 13,66
3 South-Mediterranean countries
Additional allocation for Jordan
28,06
5,00
4 Russia [as recognised by int. law] 6,72
6 Asia 33,46
7 Central Asia 8,68
8 Latin America 12,26
9 Iran, Iraq, Yemen 1,85
10 South Africa 3,42
TOTAL 125,78
Call for
Proposals
2015 –
EAC/A04/2014

32. Duration 24
or 36
Months
Min.
500,000
Euros -
Max.
1,000,000
Euros
Real Costs
and Unit
Costs
5 Budget
Headings
32
Part II: Budget and Duration-Overview
Excluding
mobility strand
-----------------------
New: ACP Countries
Max € 800,000

33. 33
Part II: How to calculate the budget -Categories
Staff costs (max 40%) 4 Staff Categories (Manager, Researcher/
Teacher/Trainer, Technician, Administrator)
Travel costs
Students/staff from partners in countries
involved in the project from their place of
origin to the venue of the activity and
return.
Costs of stay
Subsistence, accommodation, local and
public transport, personal or optional health
insurance.
Equipment (max 30%) Purchased exclusively for the benefit of HEIs
in the Partner Countries
Sub-contracting (max 10%)
Exceptional for services related to
competences that can't be found in the
consortia

34. Part II: How to calculate the budget -Methods
5 Budget
Categories
Staff - UC
Travel – UC
Cost of Stay – UC
Equipment – RC
Sub-contracting – RC
2 Methods
Real Costs
(RC)
Unit Costs
(UC)
34
Other types of costs
(ex.: dissemination, publishing,
overheads costs) are not
considered for the calculation of
the grant
>>> Expected to be covered by
co-funding

35. 35
Real costs: How did you use the grant ?
=> input based
=>Expenses incurred, supporting documents (bills)
Unit costs: what did you achieve with the grant ?
=>output based
=>No need to prove the actual expenditure but you
need to show the "triggering event", the fact the
activity was implemented (e.g. teaching
programme, attendance list for training)
Part II: How to calculate the budget –Unit Costs

36. Unit Costs
Grant Allocation
Volume /nature of activities
proposed in the application
Grant Justification
(final report)
Eligibility verification of the
"triggering events"
36
Part II: How to calculate the budget – Unit Cost
Use of the Grant
internal decision of
the partnership (in
coherence with
application)

37. • Mandatory
• To be submitted to the Agency within 6 months of the
signature of grant contract (Signed by the legal rep.)
• Joint (one doc signed by all partners) or Bilateral (partner A +
coordinating inst.)
• Template available to be adapted to specific needs of partnership
• Comprehensive : covering all aspects of the project:
– The partners role and responsibilities;
– Financial Management;
– Project Management;
– Project Quality Assurance;
– Student issues
– Decision/Conflict resolution mechanisms
37
Part II: Partnership Agreement

38. Part III – The application and
Selection procedure
38

39. Selection Results
Call for Proposals 2015 - EAC/A04/2015
• 515 applications received
• 140 projects selected involving
 32 Programme Countries + 61 Partner countries
Western Balkans
• 65 applications submitted (13% of total)
• 15 applications selected (11% of total)
39

40. Overview on Applications/Selected Projects in target regions in
total numbers (as coordinators or partners)
The total number of applications is 515 out of which a 140 are recommended for funding
Regions
Received
applications
Selected
Applications
Region 1 - Western Balkans 65 15
Region 2 - Eastern Partnership Countries 169 23
Region 3 - South Mediterranean Countries 143 40
Region 4 - Russian Federation 57 13
Region 6 - Asia 36 27
Region 7 - Central Asia 80 23
Region 8 - Latin America 64 19
Region 9 – Iran, Iraq, Yemen 2 2
Region 10 - South Africa 5 4
Regional Data cannot be added since the same project can involve several regions
Erasmus+

41. Overview per Targeted regions as % of the Total Number of
Selected Projects

42. Breakdown by type of activities as % of the
total number of selected projects

43. Type of Selected Projects (SP/JP)
in total Numbers

44. Number of Selected Projects with a Special Mobility Strand
per eligible Region
1
2
3
Western Balkan
countries
Eastern Partnership
countries
South-Mediterranean
countries

45. Breakdown of applications submitted by partner
country and region
Region Country
Total nr of
applications
in which the
country is
involved as
coordinator
or partner
Nr of applications
% of applications in which the
country is involved as
coordinator or partner
Coordinated
in the
country
With Special
Mobility Strand
Out of the total
nr of
applications
(515)
Out of the total
number of
applications
involving the
region
Albania 22 2 5 4% 34%
Western
Bosnia and
Herzegovina 31 3 6 6% 48%
Balkans Kosovo 21 4 3 4% 32%
( Region 1) Montenegro 23 2 7 4% 35%
Serbia 40 18 9 8% 62%
Total 65 29 12 13% --
45

46. Breakdown of accepted projects by partner country,
region and type of project
46
Region Country
Total nr of
projects in
which the
country is
involved as
coordinato
r or partner
Nr of projects Nr of Joint Projects Nr of Structural Projects
Coordinated
in the
country
With Special
Mobility
Strand
National
projects
Multi-
Country
projects
TOTAL
National
projects
Multi-
Country
projects
TOTAL
Albania 5 0 0 0 5 5 0 0 0
Bosnia &
Herze-
Govina 8 0 1 0 7 7 1 0 1
Western
Balkans Kosovo 6 2 0 1 5 6 0 0 0
(Region
1) Montenegro 4 0 1 0 4 4 0 0 0
Serbia 9 4 1 2 5 7 2 0 2
Total 15 6 1 3 9 12 3 0 3

47. Part III - Indicative roadmap for selection process CBHE
Steps Date
Publication of the Call for Proposals Oct. 2015
Deadline for submission of applications 10 February 2016
Expert assessment March-April 2016
Consultation of local/regional stakeholders May-June 2016
Award Decision July 2016
Notification of applicants and Publication of
results on EACEA web site
July-August 2016
Preparation and signature of grant agreements August –September 2016
Start of Eligibility Period 15 October 2016
47

48. When? How? Where?
 One deadline - One-phase submission - on-line to EACEA
 Application form = unique reference information for the
submission deadline.
What?
 Specific application form:
eForm: project data – parts A, B, C
+ compulsory annexes:
 Detailed project description (Word doc) – parts D, E, F, G, H, I, J
 Budget tables (Excel doc)
 Declaration of Honour+ Mandates (in one single PDF doc)
48
Pre-filled with info
from Participant
Portal - PIC
Part III: How and what do I submit? - General

49. 49
eForm (PDF Adobe doc)
A. Identification of the applicant and other partners
B. Description of the project (summary information)
C. Specific information related to CBHE
Detailed project description (Word doc. attached to eForm)
D. Quality of the project team and the cooperation arrangements
E. Project characteristics and relevance
F. Quality of the project design and implementation
G. Impact, dissemination and exploitation, sustainability; LFM; Workplan
H. Work packages
I. Special Mobility Strand (where applicable)
J. Other EU Grants
Part III: Application form - structure & contents

50. Eligibility
Criteria
Exclusion
&
Selection
Criteria
Award
Criteria
50
Part III: Assessment of CBHE Projects

51. 51
Formal submission requirements
Grant size and duration
Applicant, Partners and Partnership
requirements (number of partners,
status of the grant applicant &
partners)
Part III: What is assessed?
Eligibility Criteria

52. Part III: Exclusion and Selection Criteria
Check exclusion criteria in the Guidelines, Part C for your
institution (bankruptcy, professional misconduct, subject of
fraud, corruption, administrative penalties, conflict of interest…)
Legal person status of the applicant organisation
Financial capacity to complete the proposed activities
(private entities only)
Operational capacity to complete the proposed activities
52
Based on supporting and administrative
documents -> declaration of honour, legal
entity form, profit and loss accounts...

53. 53
Relevance
(30 points)
Quality of
Design +
Implemen
tation
(30 points)
Quality of
Team +
Cooperation
arrangements
(20 points)
Impact and
Sustainability
(20 points)
Part III: Award Criteria
To be considered for funding, proposals must score
at least 60 points in total and - out of these points at least
15 points for "Relevance"

54. Selection Process
EACEA
Eligibility check
Assessment by
Independent
experts
Ranking on
QUALITY based on
award criteria
Consultation: EU
Delegations, PC
authorities, NEOs
EACEA
Evaluation
Committee
EACEA, DGs, EEAS
Final ranking list
Grant Award
Decision
EACEA
Project
Proposal

55. EACEA takes
decision based on:
Evaluation
Committee's
recommendation,
taking into account:
ranking list on quality established by external
experts
the results from the consultation process
the budget available for each region
the need to achieve a geographical balance
within a region
sufficient coverage of the priorities
55
Award Decision

56. 56
CONCLUSION: New elements (tbc) - CBHE
 Inclusion of the African-Caribbean and Pacific countries with
reduced max. ceiling for the grant (800,000 Euros instead of
1.000,000 Euros) in this region.
 Specific provisions for Ukraine, Syria and Libya (no coordination
of projects because of the associated financial risks).
 Harmonisation of the modalities for the Special Mobility Strand
with the International Credit Mobility action.
 Maximum duration of travels for students set at 3 months
instead of 2 months
 Modifications of the ceilings for tendering procedures to projects
> €25,000 < €134,000
 Deletion of ineligible costs regarding the location of the travels
and activities which had to take place at the partner institutions
2015-
2016

57. 57
2015-16
Key Action 1: International Credit Mobility
 Rules regarding geographical balance will be introduced into the
programme guide and the selection process
 Budget for each programme country is divided between different
regions of the world
 Beneficiaries are asked to update the Mobility Tool at least once a
month

58. 58
2015-16
Erasmus Mundus Joint Master Degrees
 Physical mobility: the mandatory student
mobility must be physical and not virtual
 African-Caribbean and Pacific countries
(European Development Fund) are introduced
 The preparatory year is no longer mandatory

59. Jean Monnet Actions
• Sub-activity "Support to Institutions" will be taken out. The budget
earmarked for this sub-activity will be re-distributed equally amongst
the other sub-activities.
• The requirement to hold a Chair in order to set up a Centre of
Excellence will be removed.
• Reduction from 5 to 3 of the minimum number of necessary
countries to create a Jean Monnet Network
• Bigger emphasis on additional activities by Jean Monnet Chairs to
multiply the impact of teaching and research activities.
59
2015-16

60. Centrally managed (EACEA) but Local Support
International E+ Contact Points (ICPs) in Programme Countries
https://eacea.ec.europa.eu/erasmus-plus/contacts/international-erasmus-plus-contact-
points_en
National Erasmus+ Offices (NEOs) in certain Partner Countries (PCs)
https://eacea.ec.europa.eu/erasmus-plus/contacts/national-erasmus-plus-offices_en
Other useful links:
Erasmus+ website - EACEA
http://eacea.ec.europa.eu/erasmus-plus_en
Programme Guide Version 3 (2015): 14/11/2014
http://ec.europa.eu/programmes/erasmus-plus/documents/erasmus-plus-programme-guide_en.pdf
Relevant pages in the Programme Guide: PP 145-165; PP 287-295; Part C
Erasmus+ website – EU Commission
http://ec.europa.eu/programmes/erasmus-plus/index_en.htm
60

61. FINE
61