purchasing skills

1. PURCHASING & BASIC
MANAGEMENT SKILLS
Prepared by Sarah Pang

2. Learning Outcome
01
02
03 • Develop management skills in our daily
work life
• Learn skills to demonstrate purchasing
skills
Understand what is management skills

3. TABLE OF CONTENTS
01
04
02
05
03
06
• PURCHASING
PROCESS
• PURCHASING
PROCESS KEY STEPS
• PURCHASING PROCESS
• BEST PRACTICES
• MANAGEMENT SKILLS
• MANAGEMENT SKILLS
FUNDAMENTALS
• MANAGEMENT SKILLS
DEVELOPMENT

4. PURCHASING
PROCESS
01

5. What is the purchasing process?
● A business’s steps to make a purchase are
called the purchasing process.
● Businesses usually have to go through a
formal process when they buy something.
● When they want to buy something, they
may need to research, get input from
different departments, negotiate, and send
out payments
PURCHASING PROCESS

6. • It may differ depending on how a company works and what it needs,
• but the steps in this process usually include the following:
STEP 1 Reviewing and approving requests for purchases
STEP 2 Making and sending out buy orders
STEP 3 Negotiating prices, contracts, or how to pay for things
STEP 4 Keeping track of spending
STEP5
In the purchase process, many people are involved, such as procurement, requesters,
approvers, vendors/suppliers, and the purchasing and accounts payable departments.
What is the purchasing process?
PURCHASING PROCESS

7. PURCHASING PROCESS
KEY STEPS
PURCHASING KEY STEPS
02

8. PURCHASING PROCESS
Key steps of the purchasing process
• The purchasing process is a cycle, with each phase requiring
information and permissions.
• Every business will add its special touches.

9. • Understand business needs
• Screen the requests
• Create a purchase requisition
• Search for suppliers
PURCHASING KEY STEPS
The buying process follows a well-known pattern of steps. They are given below:
PURCHASING KEY STEPS

10. • Request for proposals
• Approval
• Negotiate costs and contract
terms
• Issue a purchase order
PURCHASING KEY STEPS
But in general, the buying process follows a well-known pattern of steps. They are given below:
PURCHASING KEY STEPS

11. PURCHASING PROCESS
BEST PRACTICES
03

12. • Automate the purchasing
process
• Review your needs often
• Keep accurate records
PURCHASING BEST PRACTICES
PURCHASING BEST PRACTICES
Use the following best practices to make the purchasing process go smoothly.

13. • The purchasing process is primarily transactional and systematic. But
you should still use expert strategies to help your company even more.
• Using the steps and best practices we’ve shared, your Purchasing team
will achieve savings and efficiency for years to come.
Purchasing process in conclusion
PURCHASING BEST PRACTICES

14. MANAGEMENT
SKILLS
PURCHASING KEY STEPS
04

15. What are management skills?
• In short, management skills are competencies that help managers
better lead, motivate, organize, schedule, plan, budget, and
problem-solve.
MANAGEMENT SKILLS
Whether setting team goals that ladder into organizational goals or
making a case for a new hire, managers leverage a handful of
essential skills to accomplish each aspect of their job.

16. What are management skills?
• You can apply management skills to a wide range of careers
and industries outside of people management.
• So many of the skills needed are transferable between these
various roles.
• From middle management to entrepreneurs, management
skills are a valuable asset to most professionals.
MANAGEMENT SKILLS

17. TYPE OF MANAGEMENT SKILLS
• Though there are many essential skills that managers should develop,
• they tend to fall into three primary categories:
Technical
skills
Technical skills are the hard skills needed to meet their objectives. As well as
understanding relevant tools and software, technical skills also include techniques
and strategies required to complete projects and meet their goals.
Conceptual
skills
This big-picture thinking is critical for managers to understand their tasks and build
an effective action plan. Managers should be able to develop ideas and problem-
solving initiatives that support their department.
People
management
skills
People are often the primary drivers of goal-oriented action. Managers should have
strong interpersonal skills to help motivate, lead, and work well with others.
MANAGEMENT SKILLS

18. MANAGEMENT SKILLS
FUNDAMENTALS
05

19. Coordination 1
Giving direction 2
Leadership 3
Organization 4
Planning 5
Clear
communication
6
Accountability and
ownership
7
Coaching
8
Time management
9
Collaboration
10
Active listening
11
Problem-solving
12
12
FUNDAMENTAL
MANAGEMENT
SKILLS

20. • One significant responsibility of a managerial role is to meet objectives. These can be for
a company or at the individual level. Some managers are part of the objective-planning
process, and some are not.
• Either way, a manager must develop a plan to meet these goals. Seeing the bigger
picture and how different elements funnel into one another is a helpful skill for managers
to hone while planning.
•Planning
MANAGEMENT SKILLS FUNDAMENTALS

21. • As we mentioned, being a manager is a challenging role. Managers are often overseeing
multiple projects with varied timelines and deadlines.
• So having stellar organizational skills helps managers stay efficient, meet deadlines, and
reduce stress.
•Organization
MANAGEMENT SKILLS FUNDAMENTALS

22. • It goes without saying that good managers and great leaders know how to manage their
time and their energy effectively. It becomes even more important when you couple it with
other skills such as giving direction and owning your work.
• If you understand your limitations and make conscious commitments when taking on
more work, your team will thank you for it. You will have a clear head during 1:1 check-
ins, be an active participant in meetings, and complete you work more comfortably.
•Time
management
MANAGEMENT SKILLS FUNDAMENTALS

23. • Knowing how to clearly communicate thoughts, plans, feedback, and strategies is an
important skill for any management role.
• Your employees can thrive when they know what is expected of them and how it ties
back to overall objectives.
•Clear
communication
MANAGEMENT SKILLS FUNDAMENTALS

24. •Clear
communication
MANAGEMENT SKILLS FUNDAMENTALS

25. MANAGEMENT SKILLS
DEVELOPMENT
PURCHASING KEY STEPS
06

26. How to develop your management skills?
• Take time to reflect
Though there are many ways to develop your skills as a manager, the key is participation.
Whether you sign up for a public speaking course or volunteer to lead a new initiative, participating is the first step in improving these essential
skills.
Seek out feedback

27. How to develop your management skills?
• Volunteer to lead an
• initiative or project
Though there are many ways to develop your skills as a manager, the key is participation.
Whether you sign up for a public speaking course or volunteer to lead a new initiative, participating is the first step in improving these essential
skills.
Find opportunities to
coach your peers

28. How to develop your management skills?
• Tune in and
• participate in meetings
Though there are many ways to develop your skills as a manager, the key is participation.
Whether you sign up for a public speaking course or volunteer to lead a new initiative, participating is the first step in improving these essential
skills.
Look to mentors and
leaders you admire

29. Thank
you