1. VERSION:
AUG
2014
COPYRIGHT
ORDER TO CASH
INTERNAL BUYER
INTERNAL SELLER
2. BUYER SELLER CONNECTED
1. LINK INTERNAL BUYER AND SUPPLIER COST CENTRE
2. INTERNAL SELLER CREATE SHORT LIST
3. INTERNAL BUYER ORDER / REQUISITIONS COST + AND MEAL ITEMS
4. INTERNAL SUPPLIER APPROVES ORDER
5. INTENRAL BUYER RECEIVE ORDER
6. INTERNAL BUYER AND SUPPLIER - QUERY ORDER PROCESS
7. INTERNAL BUYER POST TO SAP (WITHOUT SUBMISSION)
8. MONTH END INVOICE
2
44. 44
1. Wards
and
Cost
centres
are
linked
to
Netcare
Staff
2. The
order
sheets
are
set
up
by
Compass
and
Signed
off
by
Netcare
via
Bidding
3. Netcare
staff
place
orders
on
Compass
when
they
log
in
on
their
profiles
4. The
items
display
on
the
Netcare
Short
lists
–
on
ConfirmaSon
of
Biddings
done
by
Compass
5. Compass
approve
the
orders
/
edit
them
6. The
system
generates
a
requisiSon
to
the
unit
and
a
requisiSon
issue
summary
7. The
Netcare
unit
receives
stock
and
Accepts
the
stock
8. If
any
queries
the
Netcare
clicks
Query
9. The
document
pends
unSl
its
resolved
10. The
catering
manager
is
noSfied
via
email
and
on
the
system
the
parScular
requisiSon
has
a
query
11. The
query
is
resolved
by
CM
and
confirmed
resolved
by
Netcare
(+)
12. The
GRV'd
document
(posts
without
submission
to
SAP)N
Internal
Customer
Buyer
Online
Ordering
Process
45. 45
1. All
GRV's
for
the
month
roll
up
to
the
Invoice
(From
Compass
-‐
To
Netcare)
2. The
invoice
is
posted
to
Compass
as
Pro-‐forma
3. Sends
to
Netcare
CPD
for
approval
-‐
and
then
to
the
FM
for
each
site
for
approval
then
to
4. Compass
SAP
Generates
the
invoice
presented
by
FSN
into
a
Compass
Invoice
5. Query
Can
be
logged
on
the
Invoice
–
by
line
Item
6. The
CPD
user(s)
have
to
CONFIRM
the
Proforma
invoice
for
EACH
unit/account
7. Ager
each
CONFIRMATION,
1. a
mail
is
sent
to
that
unit/account’s
Financial
Manager
to
request
Approval
for
the
Proforma
invoice
8. The
Financial
Manager
logs
in
(or
clicks
on
email
link)
and
looks
at
the
CONFIRMED
Proforma
invoice
9. The
Financial
Manager
APPROVES
the
Proforma
invoice
10. FsIntel
generates
a
transacSon
and
posts
a
GRV
‘d
invoice
to
SAP
for
the
APPROVED
Proforma
invoice
1. (which
is
now
a
normal
invoice)
INVOICE
GENERATES
FOR
CONSOLIDATED
MONTH
46. 46
Once
a
month
the
pro
forma
will
generate
and
will
send
a
noSficaSon
email
to
the
CPD
user
47. 1. User
must
have
CPD
role
2. Monthly
Pro
Forma
is
on
Reports
Tab
47
48. 1. Search
Proforma
by
month
or
operator
unit
2. Leave
a
comment
/
query
3. Drill
down
on
GL
code
4. Tick
green
confirm
5. NOTE
:
the
first
confirmaSon
is
done
by
the
CPD
department
user
-‐
then
6. An
email
noSficaSon
will
then
send
the
the
operator
unit’s
FM
to
do
the
final
confirmaSon
48
51. 51
1. Email
noSficaSon
the
the
units
FM
2. The
FM
follows
the
same
steps
as
the
CPD
user
3. To
log
in
and
view
the
reports
tab
4. Confirm
the
pro
forma
52. SIGNED
BY:
POSITION:
DATE:
SIGNED
BY:
POSITION:
DATE:
SIGNED
BY:
POSITION:
DATE:
SIGNED
BY:
POSITION:
DATE:
52
