Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Ps user manual

2,588 views

Published on

Ps user manual

Published in: Technology
  • Hi Mr. Somya, Excellent document.Request to share to my email id :irupang@gmail.com PLZ
       Reply 
    Are you sure you want to  Yes  No
    Your message goes here
  • Hi Mr. Somya, excellent document. Could you please share to my email address almiro.sengo@gmail.com
       Reply 
    Are you sure you want to  Yes  No
    Your message goes here
  • Hi Mr. Somya, thanks for manual, is it possible to share the download link to aniczoran@yahoo.com
       Reply 
    Are you sure you want to  Yes  No
    Your message goes here
  • Hello Mr Somya, Excellent document Could you please share to sawantamit382015@gmail.com
       Reply 
    Are you sure you want to  Yes  No
    Your message goes here
  • Hello Mr Somya, thanks for the information i am really grateful with your contribution. I want to ask you, if could you help me please sharing the document to my email jose.d.v.r95@gmail.com?. Thanks
       Reply 
    Are you sure you want to  Yes  No
    Your message goes here

Ps user manual

  1. 1. Solution/ Release: ECC 6.0 Page 1 of 213 V1.0 Sep 2016 English End User Documentation - PS (ECC 6.0)
  2. 2. Solution/ Release: ECC 6.0 Page 2 of 213 Content
  3. 3. Solution/ Release: ECC 6.0 Page 3 of 213
  4. 4. Solution/ Release: ECC 6.0 Page 4 of 213 Sequential operation of Project System (PS) module I Creation of Investment Program a) Create Investment Program - Transaction Code: IM01 As soon as the Financial Year Starts the Investment Program Creation needs to be done by the authorized person. The Following things are mentioned in the Investment Program 1. Investment Program 2. Approval Year 3. Program Type 4. Fiscal Year Variant 5. Currency With this information the Investment Program is saved and the same is informed to Projects Department over phone and SAP Mail. The authorized person in SAP does this step. b) Create Investment Program Top Position - Transaction Code: IM11 After Creating the Investment Program the Top Company Level position is created for the Investment Program. The Following things are mentioned in the Investment Program Top Position 1. Investment Program 2. Position ID 3. Approval Year The authorized person in SAP does this step. c) Create Investment Program Structure - Transaction Code: IM22 After Creating the Investment Program the Top Company Level position is created for the Investment Program the Investment Program Structure is created. The Following things are mentioned in the Investment Program Top Position 1. Investment Program 2. Position ID (Optional) 3. Approval Year
  5. 5. Solution/ Release: ECC 6.0 Page 5 of 213 II Maintaining Budget for Investment Program a) Edit Original Budget - Transaction Code: IM32 After Creating the Investment Program Structure the Budget is maintained for the created Investment Structure. This can be maintained whenever the New appropriation request is assigned to the Position Ids. The Following things are mentioned in the Edit Original Budget 1. Investment Program 2. Position ID (Optional) 3. Approval Year This step is done by the authorized person in SAP. III. Appropriation Request a) Create Appropriation Request – Transaction Code : IMA11 After getting the Feasibility Study for scaling up the Process in the Production Level. The authorized person in SAP creates the appropriation request. The Following things are mentioned in the Appropriation Request 1. Appropriation Request Type 2. Controlling Area after this in General Data 3. Appropriation Request 4. Description 5. Approval Year 6. Planned Approval Date 7. Implementation Start 8. Person Involved for Approval User ID needs to be selected Level wise. In Control Data 9. Investment Program /Year 10. Position ID.
  6. 6. Solution/ Release: ECC 6.0 Page 6 of 213 In Organizational Units 1. Requesting Company code 2. Requesting Business Area 3. Requesting Cost Center 4. Requesting Profit Center 5. Requesting Company 6. Object Class 7. Plant 8. Responsible Cost Center 9. Responsible Profit Center 10. Currency In Variants Tab General Data 1. Completion Date – Approximate date of Project completion date. Select Plan Values Tab Click on “Create Cost Estimate” Button below the screen. A new screen is opened where you need to click the button “Show/Hide Item View”. It would show a table where we need to feed in the values. The values to be fed are  Item Category o M for Material o V for other costs like manpower, QC etc. The cost element for V should be 7100150  Resource is where we select the RM name. The master would be entered by the Purchase person. This is not required for RM. Enter Quantity & hit enter.  For V change the description to suit us.  After completion of the entry, click confirm to record those values by SAP which would appear on the left hand side of the screen. Rows can be added, inserted, deleted accordingly. Filled values are shown below.  Go Back or press F3. The total budget for the year 2007 (as the investment planned is for 2007) would appear as shown below. Save the Appropriation request.
  7. 7. Solution/ Release: ECC 6.0 Page 7 of 213 Note: We would define the cost for 1 year and if the project spills over to the next year the remaining budget would also spill over. After mentioning all the required entries when the user saves the appropriation request as per the configuration the Appropriation request will go for approval process as SAP Workflow (predefined Process). The documents are uploaded through Document Management system as well as it can be uploaded in Change mode of Appropriation request by selecting the Service for Object  Create Attachment. b) Approve Appropriation Request – Transaction Code : IMA12/SBWP When the approving authority opens their SAP Mail Box through the transaction code SBWP the system will show all the Workflow process to be executed by him. He has to select the required appropriation request and Click on “Approve” button, if he wants to see the attachment. He can see the same in display mode of Appropriation request by selecting the Service for Object  View Attachment or in the Document Tab. The authorized person in SAP does this step. c) Activate & Release Appropriation Request – Transaction Code: IMA12 After approval the Appropriation request needs to be activated and released. This will be done by the authorized person in the Measures/Assets Tab of the Appropriation request in change mode of Appropriation request transaction.
  8. 8. Solution/ Release: ECC 6.0 Page 8 of 213 IV. Budget Distribution a) Distribute Budget for Project Definition – Transaction Code: IM52 After activating the Appropriation Request (Project Definition). The Following things are mentioned in the Distribute Budget 1. Investment Program 2. Position ID (Optional) 3. Approval Year The Overall as well as Yearwise Budget has to be updated. This step is done by the authorized person in SAP. V. Creation of Project Structure a) Change Project – Transaction Code: CJ02 After updating the Budget for the Appropriation Request (Project Definition). The Following things are mentioned in the Change Project transactions. The authorized person in SAP does this step. In the Project Definition Header the Following things are mentioned 1. Person Responsible 2. Start Date and End date of Project will be defaulted from the Appropriation Request. 3. Company code 4. Business Area 5. Plant 6. Profit Center Partner Tab 1. Sold to Party. In the WBS element Overview the Basic Data tab the following things are mentioned. 1. Level Number 2. Description 3. Upto Level 3 WBS elements are Created with Planning Element (if the level is below 4). In Responsibilties Tab 4. Requesting Cost Center needs to be filled. 5. Which will automatically copy the Controlling Area (CA) and Requesting Company Code. 6. if required Responsible Cost Center field will be filled.
  9. 9. Solution/ Release: ECC 6.0 Page 9 of 213 V. Cost Planning for Project Definition a) Manual Cost Planning for Project – Transaction Code: CJ40 After updating the budget for the Top-level Project Definition the Lower Level (Level 3) the Overall as well as Year-wise planned cost has to be updated. The authorized person does this step. VI. Budget Updation for Project Definition (Level –3) a) Manual Budget Updation for Project – Transaction Code: CJ30 After manual Cost Planning for the Lower Level (level 3) WBS Elements the budget for the Lower Level (Level 3) the Overall as well as Year-wise planned cost has to be updated. The authorized person does this step. V. Creation of Network a) Create Network for Project – Transaction Code: CN21 In the initial Screen the Following things are mentioned Network Profile Network Type Plant MRP Controller In the Network Header the following things are mentioned. Network Description In Assignment Tab Select the Project Definition, which will copy the Start Date and End Date of the Project if it’s maintained in the Project Definition. These dates are considered for individual activities in the Network. The Network activities are linked with relationship and these network activities will be scheduled. The Milestones or Milestone Groups are also used with the activities. A network can represent the sequence of activities in a project or the sequence of a single activity within a project. You can graphically display various structural elements of a project and their interdependencies in the Project System. During the life of a project, networks are used as a basis for planning, analyzing, controlling and monitoring schedules, dates, and resources.(such as personnel, machines, PRTs, materials, documents, and drawings)
  10. 10. Solution/ Release: ECC 6.0 Page 10 of 213 These activities are three types 1. Internal Activities, 2. External Activities, 3. Primary Cost Activities. Internal Activities: Using internally processed activities you determine the amount of Work produced by machines or persons, and use this information in resource planning to plan the capacity requirement. External Activities: Using external processing you determine which services are required from other companies to carry out the project. The development of external processing occurs through purchasing. Primary Cost Activities: Using general costs activity you plan primary costs, for example, travel costs. V. Creation of Lower Level (Level – 4) WBS & Release of Project a) Create Lower Level WBS (Level 4) & Release Project – Transaction Code: CJ02 In the initial Screen the Following things are mentioned Project Definition In the WBS element Overview the Basic Data tab the following things are mentioned. 1.Level Number (level – 4) 2. Description 3 Planning Element (Tick) 4. Account Assignment Element (Tick). In Responsibilties Tab 5. Requesting Cost Center needs to be filled. Which will automatically copy the Controlling Area (CA) and Requesting Company Code. if required Responsible Cost Center field will be filled. Select EditStatus  Release. The authorized person does this step.
  11. 11. Solution/ Release: ECC 6.0 Page 11 of 213 V. Creation of Purchase Requisition for Materials a) Create Purchase Requisition – Transaction Code: ME51/ME51N. In the initial Screen the Following things are mentioned Account Assignment Category ”Q” Delivery Date Plant Purchasing Group Req. Tracking Number Requisitioner In the Purchase requisition Item overview screen Material Number Qty. Required Val.Type WBS Element The Purchase requisition will be saved and will be released by the approving authorities. The authorized person does this step. VI. Creation of Purchase Order for Materials a) Create Purchase Order – Transaction Code: ME21/ME21N. In the initial Screen the Following things are mentioned - Header Vendor Purchasing Organization Payment Term GR Message (Tick) Net Price In Item Tax code wil be selected (if any) Select the PR and Adopt the PR. The Purchase order will be saved and will be released by the approving authorities. The authorized person does this step.
  12. 12. Solution/ Release: ECC 6.0 Page 12 of 213 VII. Create & Post Vendor Down Payment Request a) Create Down Payment Request – Transaction Code: F-47. After creating the Purchase order the Down Payment (Advance) to the vendor is raised. The authorized person does this step. In the initial Screen the Following things are mentioned - Header Document Date Company Code Currency Reference & Doc. Header Text Vendor Account No. Spl.GL indicator In Detail Amount, Business Area, Due On, Purchase Order No./ Item. The down payment request will be saved. b) Post out Going Payment– Transaction Code: F-48/F-53. After creating the Down Payment request, the Down Payment request (Advance) will be called and payment will be posted. The authorized person does this step. VIII. Goods receipts for Purchase Order a) Create Goods Receipts – Transaction Code: MIGO. After the Purchase order is approved the material will be received by stores at Site. The authorized person does this step. In the initial Screen the Following things are mentioned – Header Purchase Order Number Movement Type Delivery Note, Header Text Quantity, Storage Location, No.of Container, etc., The goods receipts document will be posted.
  13. 13. Solution/ Release: ECC 6.0 Page 13 of 213 IX. Enter Invoice a) Enter Invoice – Transaction Code: MIRO. After the material will be received by stores at Site. The authorized person does this step. In the initial Screen the Following things are mentioned – Header Invoice Date Reference Amount If tax is there (tick) on check box (calculate Tax) Purchase Order number. After simulation the invoice Verfication document will be posted. X. External Processing Activites : for Services a) Change Network – Transaction Code: CN22. In the initial Screen the Following things are mentioned – Header Network Number In activities overview In Ext. Processing Tick on Service Description, Purch.Org., Material Group,Vendor,Pur.Grp,Outline Agreement,Line No.Requisitioner, Req.tracking No,WBS element. Service Number, Quantity. Prerequisite : The Project Definition System Status should be in ’REL –Released“ mode. Select the Activity and Press Edit  Status  Release. Which will create a Purchase requisition for services with reference to the outline agreement entered. Purchase Order (Service PO ) will be created for the purchase requisition. When the order released for work, one PR for the services are generated. The PO will be released by the Purchase Department. The PO Copy is given to the Contractor by the Projects department. On completion of the work, contractor brings the Joint Measurement Sheet / Bill along with the PO reference.
  14. 14. Solution/ Release: ECC 6.0 Page 14 of 213 b) Create Service Entry – Transaction Code: ML81N. In the initial Screen the Following things are mentioned – Header Purchase Order Number When the Contractor brings the Joint Measurement Sheet / Bill for the certification, the quantity entered in the JMC/Bill is verified by the Shift Engineer and the same quantity is certified in the Service Entry Sheet. This is subject to Release Procedure (Certification by Higher Official). On Certification the Project gets the Cost of the Services performed. c) Enter Invoice – Transaction Code: MIRO. After the service confirmation is released. The authorized person does this step. In the initial Screen the Following things are mentioned – Header Invoice Date Reference Amount If tax is there (tick) on check box (calculate Tax) Purchase Order number. After simulation the invoice Verfication document will be posted. XI. Create Reservation a) Create Reservation – Transaction Code: MB21. The stocks are maintained as Special Stocks against the WBS elements. The reservations are created against WBS elements. This reservation can be done in Automatically while running MRP for Projects. In the initial Screen the Following things are mentioned – Header Base date (When the material is required) Movement type Plant In Create Reservation Screen WBS elements, Material Code, Quantity, Batch Number, Goods recipient. The reservation is created.
  15. 15. Solution/ Release: ECC 6.0 Page 15 of 213 XI. Goods Issue a) Create Goods Issue – Transaction Code: MIGO/MB1A. When the Stores person saw the reservations pending for issues on that day he has to post the goods issue against the reservations. Creation needs to be done by the authorized person. The Following things are mentioned in the goods issue. Reservation number Quantity Material Slip. Document header text. No.of Container. The Goods Issue document will be posted. XII. Create Confirmations a) Create Confirmations – Transaction Code: CN25/CN27. When the activities are completed, that needs to be confirmed by the users. The authorized person will do the confirmation. The Following things are mentioned in the goods issue. Network number Activity number Work Center, Description, Actual finish Date. If the work is fully completed then Final Comp. Otherwise completion indicator (tick). XIII. Vendor Payment a) Post Outgoing Payments – Transaction Code: F-58. After Invoice is verified the payment to the vendor needs to be posted. The authorized person will do the outgoing payment. The Following things are mentioned in the outgoing payment.
  16. 16. Solution/ Release: ECC 6.0 Page 16 of 213 XIV. Project Settlement Rule Creation In this step the Settlement Rule will be created for the Project. The following fields needs to be filled. Project Definition or WBS element or Network Settlement Period Fiscal year With Hierarchy Test Run Detail List XV. Project Settlement a) Actual Settlement – Transaction Code: CJ88/CJ8G. This settlement will be run after the System Status for the Project is set to “TECO” Technically Completed. The authorized person will do the actual settlement. The Following things are mentioned in the actual settlement. Project Definition With Hierarchy (tick) With Order (tick) Settlement Period Fiscal Year Test run Detail List Check. Trans.data The actual consumption against the Project/ Network will be settled to the WBS elements. From here it will be settled to the PSG – Profitability Segments which is specified. XVI. Project Closure a) Change Network – Transaction Code: CN22. Select all the Activities in the Network and select Edit Status  Close. b) Change Project – Transaction Code: CJ02. Select all the WBS elements in the Project Definition and select Edit Status  Close.
  17. 17. Solution/ Release: ECC 6.0 Page 17 of 213 Create Investment Program /Position ID (By Finance) Approve Appropriation Request (By Approving Authorities) SBWP/ IMA12 Activate Project & Allocate Budget (By Finance) IMA12/IM52 Create WBS up to 3 Level (By Projects) CJ02 Allocate Budget for Level 3 (By Finance/Projects) CJ40 / CJ30 Create Lower Level WBS elements (By Projects) CJ02 Create Appropriation Request (By Projects)
  18. 18. Solution/ Release: ECC 6.0 Page 18 of 213 Create PR/Release PR (By Projects/Approving Authorities)(ME51/ME55) Goods Receipts (By Stores )MIGO Create Reservation & Goods Issue (By Projects / Stores) MB21/MIGO Create Service PR / Release PR (By Projects/App.Autho.) Create Service PO/Release PO (By Purchase/App.Autho.) ME21N/ME28 Create Service Entry/Approve (By Projects/App.Autho) ML81N/ML85 Create PO/Release PO (By Purchase/Approving Authorities)ME21N/ME28
  19. 19. Solution/ Release: ECC 6.0 Page 19 of 213 Create Confirmation (By Projects) CN25/CN27 Actual Settlement (Automatic) (By Finance) CJ88/CJ8G Network System Status as “CLSD”(Closed) (By Projects / Finance) CN22 Create Settlement Rule (By Finance) CJ2B/CJ02 Projects Definition System Status as “CLSD”(Closed) (By Projects / Finance) CJ02
  20. 20. Solution/ Release: ECC 6.0 Page 20 of 213 Title: Create Investment Program Transaction Code IM01 Document No. Responsibility Version Supercedes Issued on Effective Date Review Date SAP/EUD/PS/01 Finance 001 NIL 2.1 Trigger Receipt of Intimation from Management or the Financial Year Change. Business Process Procedure Overview  Creation of Capital Investment Program Via Menus Accounting  Investment Management  Program  Master Data  Investment Program Definition  Create. Via Transaction Code IM01 Input - Required Fields* Field Value / Comments Investment Program Type the Description of the Investment Program e.g. Shasun Investment Approval Year Type the financial year e.g. 2007 Program Type Select the option from the list e.g. “ZSCD” Capital Investment Program Some of the fields mentioned in the following may not be in your entry screen. This depends on the configuration of your system. Output – Results Comments Creation of Investment Program
  21. 21. Solution/ Release: ECC 6.0 Page 21 of 213 Procedural Steps Access “Create Investment Program” transaction by: Via Menus Accounting  Investment Management  Program  Master Data  Investment Program Definition  Create. Via Transaction Code IM01 1.2. On screen “Create Inv. Program Definition: Header Screen”, enter information in the fields in the table below:
  22. 22. Solution/ Release: ECC 6.0 Page 22 of 213 Field Name Description R/O/C User Action and Values Comments Investment Program Investment Program R Type the Description of the Investment Program e.g. Shasun Investment 07-08 Approval Year Approval Year R Type the financial year e.g. 2007 Program Type Program Type R Select from the list “ZSRD”. Based on the Project for Research & Development, CRAMS , Generic Projects. Program Description Investment Program Description R Type Investment Program Description FI Variant Fiscal Year Variant R Select the option from the list e.g. V3 – April – March. Currency Currency R Company code Currency – “INR”. (Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional) Press “Ctrl + S” or Save Button from the Screen
  23. 23. Solution/ Release: ECC 6.0 Page 23 of 213 Title: Create Investment Program Top Position Transaction Code IM11 Document No. Responsibility Version Supercedes Issued on Effective Date Review Date SAP/EUD/PS/01 Finance 001 NIL 2.1 Trigger After Creating the Capital Investment Program. Business Process Procedure Overview  Creation of Capital Investment Program Top Position. Via Menus Accounting  Investment Management  Program  Master Data  Investment Program Position  Create Top Position. Via Transaction Code IM11 Input - Required Fields* Field Value / Comments Investment Program Type the Description of the Investment Program e.g. SHA0708 Position ID Type the Top level Position ID. e.g. SHASUN Investment 2007-08 Approval Year Type the financial year e.g. 2007 Some of the fields mentioned in the following may not be in your entry screen. This depends on the configuration of your system.. Output – Results Comments Creation of Investment Program Top Position.
  24. 24. Solution/ Release: ECC 6.0 Page 24 of 213 Procedural Steps Access “Create Investment Program” transaction by: Via Menus Accounting  Investment Management  Program  Master Data  Investment Program Position  Create Top Position. Via Transaction Code IM11 1.2. On screen “Create Inv. Program Position : Header Screen”, enter information in the fields in the table below:
  25. 25. Solution/ Release: ECC 6.0 Page 25 of 213 Field Name Description R/O/C User Action and Values Comments Investment Program Investment Program R Type the Description of the Investment Program e.g. Shasun Investment 07-08 Position ID Top Position ID R Type the Top level Position ID. e.g. Shasun Investment 07-08 Approval Year Approval Year R Type the financial year e.g. 2007 Position ID Description Top Position ID Description R Type the Description of the Top Position ID. CO Area Controlling Area R Select the option from the list e.g. “1000” Company Code Company Code O Select the option from the list e.g. “9000” (Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional) Press “Ctrl + S” or Save Button from the Screen
  26. 26. Solution/ Release: ECC 6.0 Page 26 of 213 Title: Change Investment Program Structure Transaction Code IM22 Document No. Responsibility Version Supercedes Issued on Effective Date Review Date SAP/EUD/PS/01 Finance 001 NIL 2.1 Trigger After Creating the Capital Investment Program Top Position. Business Process Procedure Overview  Creation of Capital Investment Program Top Position. Via Menus Accounting  Investment Management  Program  Master Data  Investment Program Structure  Change. Via Transaction Code IM22 Input - Required Fields* Field Value / Comments Investment Program Type the Description of the Investment Program e.g.SHA0708. Position ID Type the Top level Position ID. e.g. SHASUN INVESTMENT 2007-08 Approval Year Type the financial year e.g. 2007 Some of the fields mentioned in the following may not be in your entry screen. This depends on the configuration of your system.. Output – Results Comments Creation of Investment Program Structure.
  27. 27. Solution/ Release: ECC 6.0 Page 27 of 213 Procedural Steps Access “Change Inv. Program Structure” transaction by: Via Menus Accounting  Investment Management  Program  Master Data  Investment Program Structure  Change. Via Transaction Code IM22 3 3.1. On screen “Change Inv. Program Structure: , enter information in the fields as specified in the table below:
  28. 28. Solution/ Release: ECC 6.0 Page 28 of 213 Click on Create
  29. 29. Solution/ Release: ECC 6.0 Page 29 of 213 Field Name Description R/O/C User Action and Values Comments Investment Program Investment Program R Type the Description of the Investment Program e.g. SHA0708 Position ID Top Position ID O Type the Top level Position ID. e.g. Shasun Investment 07-08. Approval Year Approval Year R Type the financial year e.g. 2007 (Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional) Press “Ctrl + S” or Save Button from the Screen
  30. 30. Solution/ Release: ECC 6.0 Page 30 of 213 Title: Edit Original Budget Transaction Code IM32 Document No. Responsibility Version Supercedes Issued on Effective Date Review Date SAP/EUD/PS/01 Finance 001 NIL 2.1 Trigger After creating the Investment Program Structure the company Level Budget needs to be updated. Business Process Procedure Overview  Edit Original Budget for the Company. Via Menus Accounting  Investment Management  Program  Budgeting  Edit Original. Via Transaction Code IM32 Input - Required Fields* Field Value / Comments Investment Program Type the Description of the Investment Program e.g. Shasun Investment 07- 08 Position ID Select the Position ID from the List. Approval Year Type the financial year e.g. 2007 Some of the fields mentioned in the following may not be in your entry screen. This depends on the configuration of your system.. Output – Results Comments Company level Budget is updated.
  31. 31. Solution/ Release: ECC 6.0 Page 31 of 213 Procedural Steps Access “Change Inv. Program Structure” transaction by: Via Menus Accounting  Investment Management  Program  Budgeting  Edit Original. Via Transaction Code IM32 3 3.1. On screen “Change Inv. Program Structure: , enter information in the fields as specified in the table below:
  32. 32. Solution/ Release: ECC 6.0 Page 32 of 213
  33. 33. Solution/ Release: ECC 6.0 Page 33 of 213
  34. 34. Solution/ Release: ECC 6.0 Page 34 of 213 Field Name Description R/O/C User Action and Values Comments Investment Program Investment Program R Type the Description of the Investment Program e.g. SHAN0708. Position ID Top Position ID O Type the Top level Position ID. e.g. Shasun Investment 07-08 Approval Year Approval Year R Type the financial year e.g. 2007 Enter the Amount to be Invested for each Position ID “Overall “ and “Yearwise” Values. And Click on Edit  Select  Select All. Click on Edit  Total up. Select “Annual Values” & Total Value”. Click on “Continue “ or Enter. (Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional) Overall and the year wise budget needs to be updated, system will generate a Budget update document.
  35. 35. Solution/ Release: ECC 6.0 Page 35 of 213 Press “Ctrl + S” or Save Button from the Screen
  36. 36. Solution/ Release: ECC 6.0 Page 36 of 213 Title: Create Appropriation Request Transaction Code IMA11 Document No. Responsibility Version Supercedes Issued on Effective Date Review Date SAP/EUD/PS/01 Projects 001 NIL Trigger: Receipt of Intimation from Management or the Basic User Specifications from User Department and QA Specifications from QA Department. Business Process Description Overview  Creation of Project Appropriation Requests.  The Proposed Project Appropriation Request Numbering system is same as Project Numbering, will be based on External Alphanumeric numbering and as follows :  First Character will represent CRP to represent the categories of Projects, and remaining characters are as per the Coding Logic presently the company is following. PRD -000-00-00-00-00-000 Research & Development Projects PST -000-00-00-00-00-000 Site Transfer Projects PTT -000-00-00-00-00-000 Technology Transfer Projects Via Menus Accounting  Investment Management  Appropriation Requests  Edit Appropriation Requests  Individual Processing. Via Transaction Code IMA11 Input - Required Fields* Field Value / Comments Press Create button from the Screen Appropriation Request Type Select S1 from the given list by drill down search method. Controlling Area Type “1000” and then Press “Create” button from the Screen or Select “Create” from the Menu.Appropriation Request Select from the Open Number. Find the next Open Number by giving the Starting Number. If the Project is related to CRAMS then you have to give the Project Coding Logic As defined “ PRD -000-00-00-00-00-000 Research & Development Projects PST -000-00-00-00-00-000 Site Transfer Projects PTT -000-00-00-00-00-000 Technology Transfer Projects. Some of the fields mentioned in the following may not be in your entry screen. This depends on the configuration of your system. Output – Results Comments Creation of Appropriation Request for the requested Project.
  37. 37. Solution/ Release: ECC 6.0 Page 37 of 213 Procedural Steps Access “Create Appropriation Request” transaction by: Via Menus Accounting  Investment Management  Appropriation Requests  Edit Appropriation Requests  Individual Processing. Via Transaction Code IMA11 3 3.1. On screen “Create Appropriation Request: , enter information in the fields as specified in the table below:
  38. 38. Solution/ Release: ECC 6.0 Page 38 of 213
  39. 39. Solution/ Release: ECC 6.0 Page 39 of 213 PRD-000-00-00-00-00-000 Research & Development Projects PST-000-00-00-00-00-000 Site Transfer Projects PTT-000-00-00-00-00-000 Technology Transfer Projects
  40. 40. Solution/ Release: ECC 6.0 Page 40 of 213
  41. 41. Solution/ Release: ECC 6.0 Page 41 of 213
  42. 42. Solution/ Release: ECC 6.0 Page 42 of 213 
  43. 43. Solution/ Release: ECC 6.0 Page 43 of 213
  44. 44. Solution/ Release: ECC 6.0 Page 44 of 213
  45. 45. Solution/ Release: ECC 6.0 Page 45 of 213
  46. 46. Solution/ Release: ECC 6.0 Page 46 of 213 Click on Create Cost Estimate
  47. 47. Solution/ Release: ECC 6.0 Page 47 of 213 Click on Show/Hide Item View
  48. 48. Solution/ Release: ECC 6.0 Page 48 of 213
  49. 49. Solution/ Release: ECC 6.0 Page 49 of 213  Item Category o M for Material o V for other costs like manpower, QC etc. The cost element for V should be 7100150  Resource is where we select the RM name. The master would be entered by the Purchase person. This is not required for RM. Enter Quantity & hit enter.  For V change the description to suit us.  Go Back or press F3. The total budget for the year 2007 (as the investment planned is for 2007) would appear as shown below. Save the Appropriation request. Note: We would define the cost for 1 year and if the project spills over to the next year the remaining budget would also spill over.
  50. 50. Solution/ Release: ECC 6.0 Page 50 of 213
  51. 51. Solution/ Release: ECC 6.0 Page 51 of 213  Select the project in the left side of the screen and go to Approp. Request Menu and select the change option.  Go to Control data Tab and click “Form approval”. The Appropriation Request needs to be sent for approval.  Save the Appropriation Request.
  52. 52. Solution/ Release: ECC 6.0 Page 52 of 213 Title: Change Appropriation Request Transaction Code IMA12/SBWP Document No. Responsibility Version Supercedes Issued on Effective Date Review Date SAP/EUD/PS/01 Projects 001 NIL Trigger: After Creating of Project Appropriation Request and its sent for Approval.  Releasing the of Project Appropriation Requests.  The Authorized person whose name is mentioned in the Appropriation Request (IM : Authorization – Partner field) will have the authorization to Release the Appropriation Request.    
  53. 53. Solution/ Release: ECC 6.0 Page 53 of 213 Procedural Steps Access “Appropriation Request Individual Processing” transaction by:     1.0 On screen “Change Appropriation Requests : Header Screen”, enter information in the fields in the table below:
  54. 54. Solution/ Release: ECC 6.0 Page 54 of 213
  55. 55. Solution/ Release: ECC 6.0 Page 55 of 213
  56. 56. Solution/ Release: ECC 6.0 Page 56 of 213 System Will show the Display Mode of the Appropriation Request sent for Approval. In case of any further requirement on the same Appropriation Request press “BACK”.
  57. 57. Solution/ Release: ECC 6.0 Page 57 of 213 Click on “Create Attachment”.
  58. 58. Solution/ Release: ECC 6.0 Page 58 of 213 Click on “SAVE” and “BACK” Button.
  59. 59. Solution/ Release: ECC 6.0 Page 59 of 213 Click on “APPROVE”.
  60. 60. Solution/ Release: ECC 6.0 Page 60 of 213 Now Inbox  Workflow  will be blank. There will be a mail which goes to the Person Who has created the Appropriation Request. Which he can check in his login through the Transaction code SBWP – INBOX  Documents. Transaction Code : SBWP Field Name Description R/O/C User Action and Values Comments Select In Box SAP Business Work Bench R Select the Inbox  Workflow Press “Execute“ Button. Transaction Code : IMA11 Field Name Description R/O/C User Action and Values Comments Worklist Off / On R Toggle the Work list Button ‘ON’ if it is ‘OFF’. Select the Project Name from the Work-list which was created by you. e.g. P-0001. Select the “Change” Button which is appearing like Pencil in the screen. Or select the Appropriation Request from the Menu and select Change Option. Assignment Project R Select the Project Field. General Data Status R Select Approve. System gives message that
  61. 61. Solution/ Release: ECC 6.0 Page 61 of 213 the Appropriation Request is approved. Assignment WBS Element R Select the WBS Element Field. System automatically copies the Project Code. e.g. : M-0011 (Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional)
  62. 62. Solution/ Release: ECC 6.0 Page 62 of 213 Title: Activate Project Definition Transaction Code IMA11 Document No. Responsibility Version Supercedes Issued on Effective Date Review Date SAP/EUD/PS/01 Finance 001 NIL Trigger: After Approval of Project Appropriation Request & Activation of Project Definition.  Activating the Project Definition.  The Authorised Person who is responsible for Activating the Project Definition will do this Transaction.
  63. 63. Solution/ Release: ECC 6.0 Page 63 of 213 Procedural Steps Access “Appropriation Request Individual Processing” transaction by:     1.0 On screen “Change Appropriation Requests : Header Screen”, enter information in the fields in the table below:
  64. 64. Solution/ Release: ECC 6.0 Page 64 of 213
  65. 65. Solution/ Release: ECC 6.0 Page 65 of 213 Click on “Continue “ or “Tick Mark”. System will propose that Copy the Planned Values” Click on “Tick “ or Press Enter.
  66. 66. Solution/ Release: ECC 6.0 Page 66 of 213
  67. 67. Solution/ Release: ECC 6.0 Page 67 of 213
  68. 68. Solution/ Release: ECC 6.0 Page 68 of 213 Title: Budget Distribution Transaction Code IM52 Document No. Responsibility Version Supercedes Issued on Effective Date Review Date SAP/EUD/PS/01 Finance 001 NIL Trigger: After Approval of Project Appropriation Request & Activation of Project Definition.  Budget Distribution for the Project.  The Person who is responsible for Budget Distribution will have the authorization to Distribute the Budget.
  69. 69. Solution/ Release: ECC 6.0 Page 69 of 213 Procedural Steps Access “Budget Distribution” transaction by:      1.1 On screen “Budget Distribution” : Header Screen”, enter information in the fields in the table below:
  70. 70. Solution/ Release: ECC 6.0 Page 70 of 213 Enter the Overall / year Wise Budget for the Appropriation Request / Project Definition Click on EDIT  COPY VIEW  Select the Planned total
  71. 71. Solution/ Release: ECC 6.0 Page 71 of 213
  72. 72. Solution/ Release: ECC 6.0 Page 72 of 213 Select the Annual Year : 2007 Click on EDIT  COPY VIEW  Select the Planned total
  73. 73. Solution/ Release: ECC 6.0 Page 73 of 213 Check on “CHECK”
  74. 74. Solution/ Release: ECC 6.0 Page 74 of 213 Click on “check” button and Save the system will generate the Budget document.
  75. 75. Solution/ Release: ECC 6.0 Page 75 of 213 Title: Release Appropriation Request Transaction Code IMA11 Document No. Responsibility Version Supercedes Issued on Effective Date Review Date SAP/EUD/PS/01 Finance 001 NIL Trigger: After Activation of Project Definition and Budget Updating for the Appropriation Request.  Release Appropriation Request.  The Person who is responsible for Release Appropriation Request will have the authorization to Release the Appropriation Request.
  76. 76. Solution/ Release: ECC 6.0 Page 76 of 213 Procedural Steps Access “Appropriation Request Individual Processing” transaction by:     1.0 On screen “Change Appropriation Requests : Header Screen”, enter information in the fields in the table below:
  77. 77. Solution/ Release: ECC 6.0 Page 77 of 213 Click on “RELEASE”. And click on “SAVE”.
  78. 78. Solution/ Release: ECC 6.0 Page 78 of 213 Title: Change Project Definition Transaction Code CJ02/CJ20N Document No. Responsibility Version Supercedes Issued on Effective Date Review Date SAP/EUD/PS/01 Finance 001 NIL Trigger: After the Approved Budget Appropriation Request form.        
  79. 79. Solution/ Release: ECC 6.0 Page 79 of 213 1.0 On screen “Change Project Definition : Header Screen”, enter information in the fields in the table below: Field Name Description R/O/C User Action and Values Comments Project Definition Select “Project Definition” from the Screen Responsible Person The person (Project Manager ) who is Responsible for that Project. R Select the Name of the Project Manager who is responsible for that Project from the given list. Applicant No. The User Department who requested to do the Project. O Select the Name of the Requested User Department from the given list. Start Date Start date of the Project R Type the start date or Select the Start date of Project from the Calender. This dates will be defaulted from Appropriatio n Request End Date End Date of the Project R Type the End date or Select the End date of Project from the Calender. This dates will be defaulted from Appropriatio n Request Company Code Company Code R Select the company code from the list
  80. 80. Solution/ Release: ECC 6.0 Page 80 of 213 Business Area Business Area R Select the Business Area from the List Plant Name of the Plant where the Project is going to take place R Select the Name of the Plant where the Project is going to take place. Profit Center Profit Center R Select the Name of the Profit Center where Project is going to take place. Location Name of the Location where the Project is going to take place O Select the Name of the Location where the Project is going to take place. (Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional)
  81. 81. Solution/ Release: ECC 6.0 Page 81 of 213 Field Name Description R/O/C User Action and Values Comments Partner Tab Sold to Party Sold to Party – the Customer for whom we are doing this project R Select the Customer Number from the Customer Master. If its new Customer It has to be created in Customer Master Field Name Description R/O/C User Action and Values Comments Level WBS Level Number R Enter “2” WBS Element WBS Element R Enter “@-01” Description WBS Description R Enter the WBS Description “PO Receipt” As required by the Project Management. The Project Structuring needs to be created. Planning Element Planning Element R Tick this Indicator Account Assignment Account Assignment R Tick this Indicator
  82. 82. Solution/ Release: ECC 6.0 Page 82 of 213 Billing Element Billing Element R Tick this indicator If this indicator is not set the system will not accept the WBS elements in Quotation.
  83. 83. Solution/ Release: ECC 6.0 Page 83 of 213 Title: Create Quotation Transaction Code VA21 Document No. Responsibility Version Super cedes Issued on Effective Date Review Date SAP/UD/SD/02 Business process owner 001 NIL Overview Create a quotation Trigger Customer requests information on prices for a product. Business Process Description Overview This document describes the procedure required to create a quotation for a customer. A quotation is used to determine material, their quantities and prices and payment terms that are valid for a given sold-to customer during a specified time period. The customer can then place sales orders, or setup a contract, with reference to the quotation. This offer is a legal binding document. This document can be created with reference to preceding document. Quotation Type The sales document type you enter determines the kind and sequence of screens that follow. Sold to Party Number of the customer for whom the quotation is created. Material The number of the material that the quotation is based on Quantity The amount of material the customer receives the quote about. Creation of a quotation document Quotation is created and the number is displayed. Tips and Tricks The Sales Area of a customer will automatically be brought into the quotation, so there is no need to enter these values in the initial Create Quote screen. If the customer is assigned to more than one Sales Area a selection box will appear during the creation of the quote. Procedure Steps  Create Quotation by: Via Menus Logistics > Sales and distribution > Sales > Quotation > Create Via Transaction Code VA21
  84. 84. Solution/ Release: ECC 6.0 Page 84 of 213  To create a quotation with reference, use the selections in the table below to copy in the desired information from the customer’s inquiry.  On screen < Create Quotation : Initial screen >, enter information in the fields as specified in the below table: Quotation Type for Formulations Projects : ZPSQ.
  85. 85. Solution/ Release: ECC 6.0 Page 85 of 213 Field Name Description R/O/C User Action and Values Comments Quotation Type The sales document type you enter determines the kind and sequence of screens that follow. R You can choose the type of quote you would like to use by placing your cursor in the field and clicking the drop-down arrow or by pressing F4. ZPSQ for Formulations Sales Organizati on 4 char identifier of an independent unit that is responsible for sales processing of a product or product line O This fields can also be defaulted from the user’s parameters or left blank to be populated by the customer’s sales area assignment. 1000 Distributio n Channel 2 char identifier of a means of getting a product to the customer O This fields can also be defaulted from the user’s parameters or left blank to be populated by the customer’s sales area assignment. 10 Division 2 char identifier of a group of products or services O This fields can also be defaulted from the user’s parameters or left blank to be populated by the customer’s sales area assignment. 30 ( NOTE: On above table, in column “R/O/C”; “R” = Required, “O” = Optional, “C” = Conditional . For USA relevant sales organization needs to be selected.) 3 Press Enter:
  86. 86. Solution/ Release: ECC 6.0 Page 86 of 213  On Create Overview screen enter information in the fields as specified in the below table: Sold-to Customer you are selling to R Enter Customer number 100000 Ship-to Where items in quote will be shipped to. R Populated when sold-to is entered 100000 PO Number Customer supplied PO number O Enter a PO number S123 Valid From Date on which quotation become effective O Valid from date Valid To Date on which quotation becomes null and void. O Date till which the quotation is valid Material(s ) Material Number of the product the customer is requesting a quotation for. R Enter material number for which the Sales needs to be done. e.g. 020207001 Order Quantity Amount of material the customer has Requested the quote for. R Enter order quantity 10 Req. Delivery Date Date customer requires delivery O System default - current date Sales (Tab) General Sales information can be changed here. O Click on this tab to change information such as delivery date, incoterms and billing/delivery blocks may be changed here. Item Overview (Tab) Individual item changes are made here. Use this area to delete/add items to the quotation. O You go automatically to this tab after you enter the information on the initial quotation screen and click enter. Account Assignme nt Tab WBS Element R Select the WBS Element. Ordering Party (Tab) Ordering Party changes are made here. O Click on this tab to change information such as customer internal material number. Procurem ent (Tab) Procurement (materials) changes are made here. O Click on this tab to change information relevant to procurement such as load dates, etc. Shipping (Tab) Shipping changes are made here. O Click on this tab to change shipping information such complete deliveries and delivery blocks. Reason for Rejection (Tab) If quotation is rejected the rejection and reason is entered here. O Click on this tab to change reason for rejection information such as delivery date, incoterms and billing/delivery blocks may be changed here. This ‘closes’ the quotation and further documents are unable to be created with reference to this document.
  87. 87. Solution/ Release: ECC 6.0 Page 87 of 213  Press enter 5. Then, go to “item conditions” and change the prices if required.
  88. 88. Solution/ Release: ECC 6.0 Page 88 of 213 a. Use the  SAVE icon to save the created Quotation. 2.5 Results: The quotation is created.
  89. 89. Solution/ Release: ECC 6.0 Page 89 of 213 Title: Create Sales order Transaction Code VA01 Document No. Responsibility Version Supercedes Issued on Effective Date Review Date SAP/EUD/SD/0 4 Business Process Owner 001 NIL Overview Creation of Sales order. Trigger To create sales order. Business Process Description Overview In sales order processing, the system implements various functions: such as pricing and printouts are available. The system checks whether the material is available for the requested delivery date and if necessary, transfers the requirements to materials planning. Shipping deadlines and shipping points are determined in delivery scheduling. Input - Required Fields Field Value / Comments Order type Enter the order type Sales organization Enter sales organization Distribution channel Enter distribution channel Division Enter division Sold to party Enter sold to party Ship to party Enter ship to party Purchase order no. Enter purchase order no. Delivery plant Enter the delivery plant Payment terms Key for defining payment terms composed of cash discount percentages and payment periods. A000 Incoterms Commonly-used trading terms that comply with the standards established by the International Chamber of Commerce (ICC). Material Enter material number Order Quantity Enter order quantity Output – Results Comments Sales order created Tips and Tricks
  90. 90. Solution/ Release: ECC 6.0 Page 90 of 213  After entering order type on initial screen, the remaining fields may be left blank as they are populated on the next screen, “Overview”, after “Sold to party” is entered. Procedural Steps 5 Access <Sales order transaction > by: Via Menus Logistics > Sales and Distribution > Sales >Order > Create Via Transaction Code VA01 3 6 On screen <Create Sales Order : Initial Screen >, enter information in the fields as specified in the below table: Field Name Description R/O/C User Action and Values Comments Order Type Field that identifies the type of sales order R This refers to the type of the order from the customer. Pick from the drop down menu. For ZUKO
  91. 91. Solution/ Release: ECC 6.0 Page 91 of 213 instance in the case of UK Local order, the order type is ZUKO Sales Organization Independent unit that is responsible for sales processing of a product or product line R Enter the sales organization or choose from the drop down menu. 4000 Distribution Channel Means of getting a product to the customer R Enter the distribution channel or Choose from the drop down menu. 10 Division Group of products or services R Enter product division or Choose from the drop down menu. 10 Sales Office Physical location responsible for sales certain products or services within a given geographical area O Optional field. Choose from the drop down menu. In case of doubt, leave the field blank. This field gets copied from the customer master once the customer is entered in the sale order Sales Group Group of sales people that are responsible for a special area of processing of a group of products or services within a specific sales office. O Optional field. Choose from the drop down menu. In case of doubt, leave the field blank. This field gets copied from the customer master, once the Customer is entered in the sale order. 6.1 Press ENTER key or Alternately click on green check mark 1 On screen <Create bulk domestic order: Overview>, enter information in the fields as 3 specified in the below table:
  92. 92. Solution/ Release: ECC 6.0 Page 92 of 213 3
  93. 93. Solution/ Release: ECC 6.0 Page 93 of 213 5. Press Enter. 6. Double click on Material Description The next screen will be as seen below
  94. 94. Solution/ Release: ECC 6.0 Page 94 of 213 Then click on condition. It takes you to the next screen as shown below. In this screen, the price is entered.
  95. 95. Solution/ Release: ECC 6.0 Page 95 of 213 The system makes available the prices that is maintained in the condition master. If required, change the prices. Then go to “schedule lines” screen. In this screen, you enter the delivery date required by the customer. Different schedules can be entered.
  96. 96. Solution/ Release: ECC 6.0 Page 96 of 213 7. Then, if any text data like quality notes, production notes etc., need to be mentioned, the same can be mentioned in the “texts” screen.
  97. 97. Solution/ Release: ECC 6.0 Page 97 of 213 9. Then, select “Additional data A” screen and fill the required details.
  98. 98. Solution/ Release: ECC 6.0 Page 98 of 213 10. Click on the SAVE button or Use the  SAVE icon to save the Order. The system generates a number and mentions at the bottom of the page that order no ------ ------- has been saved. Result : A sale order has been created.
  99. 99. Solution/ Release: ECC 6.0 Page 99 of 213 Title: Change Cost Planning Transaction Code CJ40 Document No. Responsibility Version Supercedes Issued on Effective Date Review Date SAP/EUD/PS/01 Projects 001 NIL 2.1 Trigger After creating the Lower Level (3) WBS elements under the Project Definition. Business Process Procedure Overview  Manual Cost Planning for the Lower Level WBS elements Via Menus Logistics  Project System  Financials  Planning  Cost in WBS  Overall Values  Change. Via Transaction Code CJ40 Input - Required Fields* Field Value / Comments Project Definition Select the project definition from the list. Some of the fields mentioned in the following may not be in your entry screen. This depends on the configuration of your system.. Output – Results Comments Manual Cost Planning for the Project Definition will be done.
  100. 100. Solution/ Release: ECC 6.0 Page 100 of 213 Procedural Steps Access “Change Cost Planning” transaction by: Via Menus Logistics  Project System  Financials  Planning  Cost in WBS  Overall Values  Change. Via Transaction Code CJ40 1.2 On screen “Change Cost Planning” : Initial Screen”, enter information in the fields in the table below: Give the Project Definition and Click on Cost Planning Enter the Manual Cost planning for Overall and Annual.
  101. 101. Solution/ Release: ECC 6.0 Page 101 of 213
  102. 102. Solution/ Release: ECC 6.0 Page 102 of 213
  103. 103. Solution/ Release: ECC 6.0 Page 103 of 213
  104. 104. Solution/ Release: ECC 6.0 Page 104 of 213 Click on Edit  Total Up.
  105. 105. Solution/ Release: ECC 6.0 Page 105 of 213 Tick on “Annual” and “Total Value”. Field Name Description R/O/C User Action and Values Comments Project Definition Select “Project Definition” from the Screen Overall & Year wise budget needs to be updated. (Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional) Click on “Save”. After saving this the User needs to send an SAP Mail to Budgeting Department to Update the Cost Planned to Budget.
  106. 106. Solution/ Release: ECC 6.0 Page 106 of 213 Title: Change Original Budget Transaction Code CJ30 Document No. Responsibility Version Supercedes Issued on Effective Date Review Date SAP/EUD/PS/01 Projects 001 NIL 2.1 Trigger After creating the Manual Cost planning for the Lower Level (3) WBS elements under the Project Definition. Business Process Procedure Overview  Manual Cost Planning for the Lower Level WBS elements Via Menus Logistics  Project System  Financials  Budgeting  Original Budget  Change. Via Transaction Code CJ30 Input - Required Fields* Field Value / Comments Project Definition Select the project definition from the list. Some of the fields mentioned in the following may not be in your entry screen. This depends on the configuration of your system.. Output – Results Comments Budget for the Lower Level WBS elements (level 3 ) for the Project Definition will be done.
  107. 107. Solution/ Release: ECC 6.0 Page 107 of 213 Procedural Steps Access “Change Original Budget” transaction by: Via Menus Logistics  Project System  Financials  Budgeting  Original Budget  Change. Via Transaction Code CJ30 Field Name Description R/O/C User Action and Values Comments Project Definition Select “Project Definition” from the Screen Overall & Yearwise budget needs to be updated. (Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional)
  108. 108. Solution/ Release: ECC 6.0 Page 108 of 213
  109. 109. Solution/ Release: ECC 6.0 Page 109 of 213
  110. 110. Solution/ Release: ECC 6.0 Page 110 of 213
  111. 111. Solution/ Release: ECC 6.0 Page 111 of 213 Save the Document “System Generate the Budget document Posted.
  112. 112. Solution/ Release: ECC 6.0 Page 112 of 213 Title: Create Network Transaction Code CN21 Document No. Responsibility Version Supercedes Issued on Effective Date Review Date SAP/EUD/PS/01 Projects 001 NIL 2.1 Trigger After creating the Project definition for the activities this Network will be created. Business Process Procedure Overview  For all the Project related activities (Internal /External) network will be created. Via Menus Logistics  Project System  Special Maintenance Function  Network  Create. Via Transaction Code CN21 Input - Required Fields* Field Value / Comments Network Profile Select the network profile from the list. e.g. Network profile w/Acct.asst(SCDL-R&D) If the Project is Research & Development Projects Network type Select the network Type Plant Select the plant MRP Controller Select the MRP Controller for Project Some of the fields mentioned in the following may not be in your entry screen. This depends on the configuration of your system.. Output – Results Comments Network will be created.
  113. 113. Solution/ Release: ECC 6.0 Page 113 of 213 Procedural Steps Access “Create Network” transaction by: Via Menus Logistics  Project System  Special Maintenance Function  Network  Create. Via Transaction Code CN21
  114. 114. Solution/ Release: ECC 6.0 Page 114 of 213 Field Name Description R/O/C User Action and Values Comments Network Profile Network Profile R Select the Network Profile “ZP00002 – Network Profile W/a Assign (SCDL-R&D) The user has to select only this network Profile Network Type Network Type R Select ZP03 – Network with activity assignment(S-R&D) from the list The user has to select only this network type Plant Plant R Select the Plant Where the Project is going to be implemented. MRP Controller MRP Controller R Select “006” PROJECT – MRP The user has to select “006” only.
  115. 115. Solution/ Release: ECC 6.0 Page 115 of 213 After Giving Project Definition Click on “SAVE” Button.
  116. 116. Solution/ Release: ECC 6.0 Page 116 of 213
  117. 117. Solution/ Release: ECC 6.0 Page 117 of 213 Field Name Description R/O/C User Action and Values Comments Network Description of Network R Type the name of the Network, with reference to the Project definition which will help you in future for reference and easy search. Scheduling Scheduling Type R Please ensure that the Scheduling Type must be in Backward type. For all our Projects end date is fixed. Because of this we are using the Backward scheduling type. Assignment Project Def. Project Definition R Type the Required Project Definition for which this Network is to be linked.. Give “YES” System will prompt you whether It has to copy the WBS element Dates which you have mentioned in the Project Definition. System will prompt you that the Dates copied from the Project Definition. (Note: On above table
  118. 118. Solution/ Release: ECC 6.0 Page 118 of 213 , in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional) If you see the Scheduling Field, the Start date and the End date of the Project will be copied in that fields. Select the Activity Overview Button from the Screen or go to option from the Main Menu and select the Activity Overview Option or Press F7. Field Name Description R/O/C User Action and Values Comments Network No. Network Number. R Type the Network No, for which Activities and duration has to be entered. Select the Activity Overview Button from the Screen or Goto Option  Activity overview option from the Main menu or F7. System will takes you to Change Network Basic Data Overview (basic Dates) Description Description of the Activities R Type the Description of the Activities required for the Projects one by one. (row by row ). Normal Duration Normal Required Duration for the Activity R Type the Required Duration for all the activities (time taken to complete the Activity. In days) WBS Element WBS element Corresponding to the Activities R Assign the Corresponding WBS element To the Activities to Capture the Costs System will generate the Settlement Rule for that Activities. (Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional)
  119. 119. Solution/ Release: ECC 6.0 Page 119 of 213
  120. 120. Solution/ Release: ECC 6.0 Page 120 of 213 Select the Respective WBS elements for the Activities. 1.2 On screen “Create Network Basic Data Overview (basic Dates ) Screen”, enter information in the fields in the table below: Select the Activities for which the Milestones are Attached. Select the Milestone Overview Button from the Screen or Activity option  Milestone Overview option from the Main menu.
  121. 121. Solution/ Release: ECC 6.0 Page 121 of 213 Field Name Description R/O/C User Action and Values Comments Usage The Person who is responsible for confirming this Milestone R Type the Person responsible or select the responsible person from the given Usage list. Description Description of the Milestone R Type the Description of the Milestone to be confirmed System will automatically set the Scheduled date as today’s date. Group O Type “PM”, this fields decides which person will confirm this Milestone. Fixed Date R If the Milestone has to be confirmed in particular fixed date then type that particular fixed date in this field. Fin. Off. Finish to Offset R Tick this field if you want to set the Milestone to the finish date of the activity. e.g. shown in the figure. If this field Indicator tick is there then the system will automatically set this milestone in the finish date of the activity. Offset Number of day of Offset of Milestone. R If you want to set the milestone to The required number of days. e.g. 2 day Offset Unit Unit of Offset of Milestone Date R Type the unit of offset field. (Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional)
  122. 122. Solution/ Release: ECC 6.0 Page 122 of 213 1.3 On screen “Create Network Milestone Overview Screen”, enter information in the fields in the table below:
  123. 123. Solution/ Release: ECC 6.0 Page 123 of 213
  124. 124. Solution/ Release: ECC 6.0 Page 124 of 213 For Task Please type “WS20500224”. Only
  125. 125. Solution/ Release: ECC 6.0 Page 125 of 213 Select the Respective Activities for which the Milestones are to be added. If you want to insert a Group of Milestones then select the Milestone Group from the given List of Groups.
  126. 126. Solution/ Release: ECC 6.0 Page 126 of 213 If you want to insert a Standard Milestone select the Standard Milestone from the given List.
  127. 127. Solution/ Release: ECC 6.0 Page 127 of 213 1.4 On screen “Create Network Basic Data Overview (basic dates ) Screen”, enter information in the fields in the table below: Select the Activity Element Overview button from the Screen or Activity option  Element Overview option from the Main menu or Ctrl +Shift + F10 .
  128. 128. Solution/ Release: ECC 6.0 Page 128 of 213 Field Name Description R/O/C User Action and Values Comments Internal Processing Description Description of Work Center Work R Type the Work center name with word Work e.g. Managers’ Work. Work No. of hours to Work R Type the Number of hours of the Work center to work. Work Center Name of the Work center R Type the Work center related to Project or select the Work Center from the given list. (drill down search option ) and Press Enter. Activity Type System will automatically picks up the Activity type from the setting. (Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional) 1.5 On screen “Create Network Basic Data Overview (basic dates ) Screen”, enter information in the fields in the table below: Select the External processing button from the Screen.
  129. 129. Solution/ Release: ECC 6.0 Page 129 of 213 Field Name Description R/O/C User Action and Values Comments External Processing Service Indicator for External Service requirement R Tick this field if you want to do some external service activities e.g. Civil Construction, Mechanical Erection etc., Description Description of the Service R Type the description of the Service which are to be done. Purchase org. Name of the Purchase Organization R Type the name of the Purchase Organization. e.g. for engineering purchase EB01. Cost Element Cost Element for which the cost has to be booked R Enter the required cost element for which the cost for this service has to be booked. WBS Element WBS element for which the external service. R Assign the corresponding WBS element for the External Service for which cost has to be captured for the Project. e.g. Contractors Costs. Outline-agreement Contract Number. O Select and Assign the required Outline agreement number from the given list. Agreement item Item number O System will automatically set this field from the outline-agreement. Material Group R In case any material group is there then select from the given list. (drill down search) Planned Delivery time Time taken to complete the Activity. R Type the required time taken to complete the external processing activities. Purchase Group Name of the Purchase Group R Enter the Name of the Purchase Group or select from the given list (drill down search method). (Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional)
  130. 130. Solution/ Release: ECC 6.0 Page 130 of 213 Select the an activity or group of activity by clicking the above said green colour button from the screen. The system will display the following Screen.
  131. 131. Solution/ Release: ECC 6.0 Page 131 of 213 1.6 On screen “service Specifications : External Specs. F.Task List Maintain Screen”, enter information in the fields in the table below: Field Name Description R/O/C User Action and Values Comments Service Number Service Number R Select the required service to be made by the Vendor by drill down search from the Service master. System will automatically picks up the short text from the service master. Quantity No. of Quantity R Enter the number of quantity to be done by the external service contractor. e.g. Cable laying 1.5 sq mm - 5 mtrs Cost Element Cost Element for which the cost has to be booked R Enter the required cost element for which the cost for this service has to be booked. Contract Number Contract Number with the external Vendor. R If there is any contract existing then u have to specify that contract number. Item Contract Number Item R Enter the Item Number of the Contract. System will automatically sets the short text from the contract. Overall Limit Overall Costs limit for this contract R Enter the Overall limit for the contract which includes unplanned service costs also. Expected Value Expected Value for the services. R Enter the expected cost limit for this contact at which all the planned service costs can be posted. No Limit Indicator for the Contract without Cost Limit R If this indicator is set then the value for the contract is unlimited. Other Limit R If this activity has unplanned
  132. 132. Solution/ Release: ECC 6.0 Page 132 of 213 services that unplanned costs limit has to be entered in this field. (Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional)
  133. 133. Solution/ Release: ECC 6.0 Page 133 of 213 Title: Change Project Definition - Release Transaction Code CJ20/CJ20N Document No. Responsibility Version Supercedes Issued on Effective Date Review Date SAP/EUD/PS/01 Projects 001 NIL 2.1 Trigger The Asset wise WBS elements has to be created and Project definition has to be released. Business Process Procedure Overview  Asset wise WBS elements has to be created and Project definition needs to be released. Via Menus Logistics  Project System  Project  Spl. Maintenance Function  Work Break Down Structure (WBS)  Change Logistics  Project System  Project  Project Builder Via Transaction Code CJ02 /CJ20 N Input - Required Fields* Field Value / Comments Project Definition Select the Project Definition for which the Asset wise WBS elements needs to be created. Some of the fields mentioned in the following may not be in your entry screen. This depends on the configuration of your system.. Output – Results Comments The Assetwise WBS elements will be created & Project is released.
  134. 134. Solution/ Release: ECC 6.0 Page 134 of 213 Procedural Steps Access “Change Project definition” transaction by: Via Menus Logistics  Project System  Project  Spl. Maintenance Function  Work Break Down Structure (WBS)  Change Logistics  Project System  Project  Project Builder Via Transaction Code CJ02 /CJ20 N Field Name Description R/O/C User Action and Values Comments Project Definition Select “Project Definition” from the Screen to Release. Select EDIT  SELECT  SELECT ALL from the Main Menu.
  135. 135. Solution/ Release: ECC 6.0 Page 135 of 213 Select EDIT  STATUS  RELEASE from the Main Menu.
  136. 136. Solution/ Release: ECC 6.0 Page 136 of 213
  137. 137. Solution/ Release: ECC 6.0 Page 137 of 213 Title: Create Purchase Requisition Transaction Code ME51/ME51N Document No. Responsibility Version Supercedes Issued on Effective Date Review Date SAP/EUD/PS/01 Projects 001 NIL 2.1 Trigger 1. Direct requirements from a project, cost center , sales order or work order Business Process Description Overview A requisition defines the need for a material or service. It is the primary instrument for identifying materials or services that must be either procured outside the company or manufactured internally. It authorizes the Purchasing department to purchase materials in specific quantities within a specified time frame. It is an internal document and is not used outside of the company. Requisitions can be created for materials with or with out a material master. When creating the requisition with a material master, The part number must be referenced, and a flag must be placed in the account assignment field. This will bring up a pop-up window to assign the material to an account. Requisitions do not need a material master. If processing a requisition for material that does not have a material master, the account assignment must be flagged with the proper key to charge the item to a cost center, project, or an order. Input - Required Fields Field Value / Comments Document Type Type of requisition (NB) Delivery date date item is required Plant Plant requiring material Purchasing Group Buyer or group that will purchase material Account assignment A flag that determines the account where financial transactions are charged. Output - Results Comments Approved requisitions Authorization to Purchasing department to proceed with purchase
  138. 138. Solution/ Release: ECC 6.0 Page 138 of 213 Tips and Tricks  When you enter the item category, account assignment, delivery date, plant, storage location, Purchasing group, material group on the initial overview screen, this information defaults to each item number on the item screen eliminating duplication of typing effort. In the item screen any of these fields can be changed using a requisition tracking number or entering a requisitioner allows grouping for easy monitoring. If you specify an account assignment, do not reference a storage location, because the item is being charged off and will not go into inventory.  Set up the user defaults for each user to force the system to plug in default data, i.e. plant, purchasing organization. Procedure Steps 3 1.1.Access transaction by: Via Menus LogisticsMaterials Management PurchasingPurchase Requisition Create Via Transaction Code ME51/ME51N 1.2. On screen “Create Purchase Requisition: Initial Screen”: enter information specified in the table below: Transaction Code : ME51
  139. 139. Solution/ Release: ECC 6.0 Page 139 of 213 Transcation Code : ME51 N Press Enter
  140. 140. Solution/ Release: ECC 6.0 Page 140 of 213
  141. 141. Solution/ Release: ECC 6.0 Page 141 of 213
  142. 142. Solution/ Release: ECC 6.0 Page 142 of 213
  143. 143. Solution/ Release: ECC 6.0 Page 143 of 213 Fields Description R/O/C User Action and Values Comments Document Type Defines whether a requisition or agreement is to be created R Enter type (NB) for regular purchase requisition Purchase requisition Number that uniquely identifies a requisition O Leave blank. Number assigned by system. Source determinatio n Flag that determines whether automatic sourcing of materials from a vendor is to be used O Item Category Denotes specific features of an item (example - material is consignment) O Account assignment key specifying whether accounting for an item is to be effected via an auxiliary Account R Choose either Project,(Q), Order (O), or Cost Center (K) to charge costs if account assignment is used Projects, orders and cost centers will have assigned numbers Delivery date Date on which the goods are to be delivered. If delivery date is sooner than the system calculated lead time, a warning will be issued R Enter date material is required Date format may vary by configuration Plant Plant requiring material R Enter plant where material is to be shipped Storage location Key for determining storage location for a specific plant O Purchasing The Buyer responsible for R Identify the buyer who will purchase
  144. 144. Solution/ Release: ECC 6.0 Page 144 of 213 Group purchasing the specific requisition/item material Material group Grouping of several materials with similar features R Enter material group code Req. tracking number This number can be used to facilitate the monitoring of material procurement O Requisitioner Indicates for whom the material is ordered R Shipping Plant The plant from which ordered material is supplied O (Note: On above table, in column “R/O/C”: “R” = Required, “O” = Optional, “C” = Conditional) Fields Description R/O/C User Action and Values Comments Item Number that uniquely identifies an item within a purchase requisition R Defaults I Denotes specific features of an item (example - material is consignment) O A key specifying whether accounting for an item is to be effected via an auxiliary Account O Choose either Project,(P), Order (F), or Cost Center (K) to charge costs Projects, orders and cost centers will have assigned numbers Material Name or number that uniquely identifies a material R Enter name Short Text Description of Material O Required for materials with no material master Qty requested Quantity to be ordered R Enter number of units required UN Unit of measure in which the requested material is to be ordered R Defaults from material master Delivery date Date on which the goods are to be delivered. If delivery date is sooner than the system calculated lead time, a warning will be issued R Enter date material is required date format may vary by configuration PGr Purchasing Group R Defaults from material master Matl Group Material Group O Enter material group Plant Plant requiring material R Enter plant where material is to be shipped to Storage location Key for determining storage location for a specific plant O Do not enter a location. SPlt Supplying Plant O Repeat above for each item in Purchase Requisition. 1.4. System will ask you the Valuation type. Enter the Valuation type or select the required valuation type from the Drill Down Search method. 1.5 Press Ctrl + S from keyboard or Save button from the Screen. The system will prompt you the numbered Purchase Requisition.
  145. 145. Solution/ Release: ECC 6.0 Page 145 of 213 Title: Create Purchase Order Transaction Code ME21N Document No. Responsibility Version Supercedes Issued on Effective Date Review Date SAP/EUD/PS/01 Purchase 001 NIL 2.1 Trigger  Direct demand for Purchase order for stock material Business Process Procedure Overview A purchase order is a legal document used to record an individual purchase (negotiated terms, conditions and pricing) with the vendor or arrange for a delivery based on prior agreement. It also provides the vendor with a reference document to link to shipping (goods receipt) and invoicing (invoice verification) processes. The purchase order is a commitment to a vendor for a given material, in a specified quantity at a predetermined price and delivery date. Input - Required Fields Field Value / Comments Vendor Vendor number Date Purchase Order date Purchasing Organization Should default Purchasing Group Buyer who will purchase Output - Results Comments Printed purchase order Can be manually sent, faxed or EDI
  146. 146. Solution/ Release: ECC 6.0 Page 146 of 213 Procedural Steps 3 1.1. Access Create Purchase Order: Initial screen by: Via Menus Logistics>Materials Management>Purchasing>Purchase Order> Create>Vendor Known Via Transaction Code ME21N 1.2. On screen “Create Purchase Order: Initial Screen”, enter information as specified in the fields in the table below: Field Name Description R/O/C User Action and Values Comments Vendor Vendor number R Vendor number known or via match code selection Order type Order type code R Standard PO,Service PO,Import PO,DEEC PO,Sub contract PO etc the same can be selected based on the requirement. Date Purchase order date NA Date PO created defaults to today’s date Purchase Order Purchase Order Number NA Number is internally Assigned automatically Leave blank if internally assigned; Purchasing Organization Purchasing Organization code R EB01,CB01.EF01 etc ,the same can be selected as per requirement Purchasing Group Purchasing Group Code R ABM,BNP,BNU etc the same can be selected as per the requirement . Item category Type of purchase R Standard ,Service ,stock transfer, Sub contract etc Acct. assignment Account where cost are R Cost center or maintenance
  147. 147. Solution/ Release: ECC 6.0 Page 147 of 213 category allocated order for which the material is being ordered. Delivery Date category Delivery date category R Indicates whether the delivery date is to be entered and displayed as a calendar day, week, or month. Delivery date Date expected for delivery of material R Can default from material master or be entered manually Plant Plant to which delivery is to be made R Select plant number Storage Location Where stock is stored O Select storage location assigned to above plant Material Group Material group code O Will default from material master Req. tracking number Number that facilitates monitoring of the procurement of required materials O Can be used in List display to list all PO’s created by a certain buyer Potential entry is employee number Acknowledgment required Determines whether the purchasing document (PO) is to be acknowledged by vendor O Turn on button if acknowledgment is required . 3 Press enter. 1.3. On screen “Create Purchase Order: Item Overview”: enter information as specified in the fields in the table below: Field Name Description R/O/C User Action and Values Comments Item Item number of purchase order item R Defaults Material Material number R Material master known or via match code selection or via PR Quantity Required units or quantity R Enter qty. required Net Price Vendors Price R Vendors current price should be entered here Note: if material is on agreement use agreement
  148. 148. Solution/ Release: ECC 6.0 Page 148 of 213 price not current price Date Date material is required R Will default Initial screen if entered or entered item wise manually or can be changed using fast change key if uniform for all items Plant Plant code R Enter plant to which stock material is to be delivered 3 1.4. On screen “Create Purchase Order: Item Details”, enter information as specified in the fields in the table below: Field Name Description R/O/C User Action and Values Comments Info record update Used to specify how vendor’s info record will be updated in the system O Reminder 1, 2, 3 Reminder (in days) O Confirmation control key Determines which confirmation categories are expected O Underdelivery tolerance Tolerance allowed for under delivery (in %) O Overdelivery tolerance Tolerance allowed for over delivery (in %) O Unlimited Indicates any quantity is allowed to be received against PO O Tax code Determines taxability of material R Shipping instructions Used to indicate how goods are to be shipped O IR Indicator specifying that PO is expecting invoice receipt R GR-based IV Indicator specifying that invoice receipt can be posted for each individual goods receipt (rather than for each PO line item). R 3 1.5. On screen “Create Purchase Order: Header Details”, enter information as specified in the fields in the table below: Field Name Description R/O/C User Action and Values Comments Terms of delivery and payment Vendor terms R Will default from Vendor Master or manually entered Incoterms 1&2 Transfer of ownership point R Will default from Vendor Master or manually entered Currency Currency vendor deals in R Will default from Vendor Master Exchange rate Exchange rate of currency if applicableR Will default from Vendor Master or manually entered Leave blank if intern ally assigned; fill in if external assignment References References documents O Quotation number, date etc Text Overview Additional information O Shipping instructions , unloading point etc
  149. 149. Solution/ Release: ECC 6.0 Page 149 of 213 Salesperson Contact person at vendor site O Will default from Vendor Master or manually entered Telephone Telephone number of contact person O Will default from Vendor Master or manually entered Invoicing Party Vendor master number used to denote the remit-to (or pay to) address for the vendor O Will default from the Vendor master or manually entered CtrySlsTxNo. Country of sales tax ID number C Note: On the above table, in column “R/O/C”; “R” = required, “O” = Optional, “C” = Conditional) Press the <save> icon. Result: PO created under the number 45xxxxxxxx.
  150. 150. Solution/ Release: ECC 6.0 Page 150 of 213 Title: Create Vendor Advance Transaction Code F-47 Document No. Responsibility Version Supercedes Issued on Effective Date Review Date SAP/EUD/PS/01 Purchase 001 NIL 2.1 Trigger  Request from the Vendor for Advance. Request raised by Purchase against the purchase order. Business Process Procedure Overview A purchase order is a legal document used to record an individual purchase (negotiated terms, conditions and pricing) with the vendor or arrange for a delivery based on prior agreement. It also provides the vendor with a reference document to link to shipping (goods receipt) and invoicing (invoice verification) processes. The purchase order is a commitment to a vendor for a given material, in a specified quantity at a predetermined price and delivery date. For that purchase order the vendor is requesting for Advance. Input - Required Fields Field Value / Comments Document Date Enter the Document Date Company Code Select the company code Currency Select the currency Reference & Doc. Header text Type the reference and Doc. Header Text. Vendor Account No. Select the vendor account No. Spl.GL indicator Select the GL Indicator as “M” Output - Results Comments Vendor advance request is created.
  151. 151. Solution/ Release: ECC 6.0 Page 151 of 213 Procedural Steps 3 1.1. Access Down Payment Request : Initial screen by: Via Menus Accounting  Financial Accounting Vendor Down Payment  Request Via Transaction Code F-47 1.4. On screen “Down Payment Request: Header Screen”, enter information as specified in the fields in the table below:
  152. 152. Solution/ Release: ECC 6.0 Page 152 of 213 Field Name Description R/O/C User Action and Values Comments Document date Document Date R Enter the document date of the document Posting Date Posting Date R Enter the posting date of the document Document Type Accounting document type R Select the document type Company Code Company code R Select the company code Currency Select the company code currency R Select the company code currency Reference & Head.Text Reference & Header Text R Type the reference and Header Text. Amount Amount to be posted R Enter the amount required as advance. Tax Code Select the Tax code R Select/type the tax code Due Date Due Date for the advance R Enter the due date Purch. Doc. Purchasing document Number R Enter the Purchase order number Note: On the above table, in column “R/O/C”; “R” = required, “O” = Optional, “C” = Conditional) Press the <Post> icon. Result: Vendor Advance request created under the number 17xxxxxxxx.
  153. 153. Solution/ Release: ECC 6.0 Page 153 of 213 Title: Post Vendor down Payment Transaction Code F-48/F-58 Document No. Responsibility Version Supercedes Issued on Effective Date Review Date SAP/EUD/PS/01 Finance 001 NIL 2.1 Trigger  The Vendor Advance Request raised by Purchase against the purchase order. Business Process Procedure Overview For that purchase order the vendor is requesting for Advance. Input - Required Fields Field Value / Comments Document Date Enter the Document Date Posting Date Enter the Posting Date Company Code Select the company code Currency Select the currency Reference & Doc. Header text Type the reference and Doc. Header Text. Vendor Account No. Select the vendor account No. Spl.GL indicator Select the GL Indicator as “M” Bank Account No. Select the outgoing bank account number. Output - Results Comments Vendor down payment is posted. Procedural Steps 3 1.1. Access Post Down Payment Request: Initial screen by: Via Menus Accounting  Financial Accounting Vendor Document entry  Down Payment  Down Payment Via Transaction Code F-48 1.5. On screen “Post Down Payment Request: Header Screen”, enter information as specified in the fields in the table below:
  154. 154. Solution/ Release: ECC 6.0 Page 154 of 213
  155. 155. Solution/ Release: ECC 6.0 Page 155 of 213 Field Name Description R/O/C User Action and Values Comments Document date Document Date R Enter the document date of the document Posting Date Posting Date R Enter the posting date of the document Document Type Accounting document type R Select the document type Company Code Company code R Select the company code Currency Select the company code currency R Select the company code currency Reference & Head.Text Reference & Header Text R Type the reference and Header Text. Request Vendor Down payment Request R Select the Down Payment Request. Vendor Account Vendor account number R Select the vendor account Bank Account Outgoing Payment Bank account number R Select the outgoing payment Bank account number. Note: On the above table, in column “R/O/C”; “R” = required, “O” = Optional, “C” = Conditional) Press the <Post> icon. Result: Vendor Down payment created under the number 2xxxxxxxxx.
  156. 156. Solution/ Release: ECC 6.0 Page 156 of 213 Title: Goods Receipts Purchase Order Transaction Code MIGO_GR Document No. Responsibility Version Supercedes Issued on Effective Date Review Date SAP/EUD/PS/01 Finance 001 NIL 2.1 Trigger Deliveries from vendors are most likely the result of purchase orders initiated by the purchasing department Business Process Procedure Overview Goods are received from the Vendor as a result of a Purchase Order at the receiving area. A goods movement is entered into the system referencing this PO and a goods receipt material document is posted. Appropriate general ledger accounts are also posted. Input – Required Fields Field Values/Comments Document Date (MM/DD/YY) Date that the document is entered Posting Date (MM/DD/YY) Date that the document is posted Movement Type Movement type to be used (101,103,105) Purchase Order Number The purchase order associated with the movement Output - Results Comments The output is a material document, which can contain accounting, profit center, and other financial postings. The output is the Goods Receipt Note with reference to a Purchase order. All inventory and accounting entries are created upon posting of this document in the system. Tips and Tricks A purchase order has been created and has been maintained in the system. When a receipt is entered in SAP, it must reference a purchase order to verify the 3 way match process (i.e. purchasing departments, warehouse, and accounting or A/P). The vendor typically provides a delivery challan, packing slip, invoice, for the material and/or a bill of lading, lorry receipt of the carrier, which will contain information relating to who the vendor is, the material and quantity delivered. In the event of a non-stock material, the requesters name should be printed on the delivery challan to ensure proper attention. If the PO number is not printed on the delivery challan, Invoice, bill of lading, the receiver will need to execute transaction MIGO_GR Goods Receipt PO Unknown. The menu path for this is Logistics > Material Management > Inventory Management > Goods Movement > Goods Receipt > For purchase order > PO number unknown. On the Goods Receipt - PO Unknown: Initial Screen, be sure to fill in the Vendor Document reference number and the Transporter in the Header Text field. The movement type is defaulted in. The receiver will need to enter the vendor and/or material in the Find POs section and press the enter key or green checkmark in the upper left hand corner of the screen. The system will provide a list of all open purchase orders that the receiver can choose to receive against. Once the purchase order and line item are selected, the receiver will press the COPY button. Then proceed to step 1.4 Goods Receipt PO: Selection Screen. In exception cases, a goods receipt has been entered for a PO with an incorrect quantity. The initial receipt needs to be reversed. For example, a PO for 100 pieces of flanges have been ordered and received. Later, it is identified that one of the boxes containing 10 pieces is missing. It is now necessary to reverse the initial goods receipt for the 100 flanges and then post a new goods receipt for the appropriate “short” quantity of 90. The document date for the corrected goods receipt should be recorded for the initial goods receipt in the Document Date field. Then, when the remaining 10 arrive, the respective dates will be entered to allow vendor evaluation to be scored accurately. To reverse by material document follow the menu path: Logistics > Material Management > Inventory
  157. 157. Solution/ Release: ECC 6.0 Page 157 of 213 Management > Material Document > Cancel/Reverse. The material document is needed for this transaction. If it is unknown, do a pull-down on the material document field and enter in search criteria relevant to the material document. For example, enter a material number, plant, movement type, posting date, etc. Remember, the system only displays the information that is entered. Therefore, do not be too specific especially if you are not sure. A recommendation would be for the material, plant and movement type as a minimum. Then press the execute button (the icon resembling a flower or stopwatch or press F8). Select the material document item and press the “Adopt document” button. The material document number will be copied into the screen. Now press enter. The heading of the screen should read, “Cancel Material Document: Selection Screen”. Select the line and press the “Copy” button. Then SAVE. If the material for that document is displayed, there will be offsetting entries to the previous receipt by quantity AND value. Goods receipt tolerances for quantity are set at different levels material master, purchasing information record, purchase order, and outline agreements. The order of precedence follows the same order from least specific (lowest) to most specific (highest). For example, the over/under-delivery tolerances are set at the material master level Procedural Steps 3 1.1. Access Goods Receipts Purchase Order: Initial screen by: Via Menus Material Management  Goods Movement Goods Receipts For Purchase Order  GR for Purchase Order (MIGO) Via Transaction Code MIGO_GR 1.6. On screen “Goods Receipts Purchase Order: Header Screen”, enter information as specified in the fields in the table below:
  158. 158. Solution/ Release: ECC 6.0 Page 158 of 213 Field Name Description R / O / C User Action and Values Comments Document Date Default is current system date R Date of the actual vendor delivery (physical delivery). Posting Date Default is current system date R No user input Delivery note Number of the document issued by the vendor R Enter vendor’s Delivery Challan number, packing list number or Invoice number as available. Bill of lading Number of the bill of lading issued by the sender. O Enter bill of lading number if available incase of import and AR3A number if domestic supply. Doc. Header text Document header text. Contains explanations or notes which apply to the document as a whole. O This is the document header text wherein remarks can be recorded. For eg if required the transporter details can be recorded. Movement type Goods movement type. R Enter the number for the movement type or choose a movement type from the menu. Movement type is 101 for goods receipt to storage location. Purchase order Purchase order number R Enter the purchase order number. You can use match codes to find it if necessary. Plant Plant number. R Enter or select Plant from the pull down menu for which the said goods received are indented. Storage location Storage location R Enter or select a storage location where the material received is to be stored. Reason for Movement Key that allows you to call up a standard text stipulating the reason for the movement O Not applicable while entering a goods receipt Suggest Indicates that items with a O
  159. 159. Solution/ Release: ECC 6.0 Page 159 of 213 Zero Lines quantity of zero are suggested on the selection screen for goods movements with reference to purchase orders or orders. Print Key that specifies if GR slip should be printed. R If checked, press one of the three radio buttons. (Note: On the above table, in column “R/O/C”; “R” = required, “O” = Optional, “C” = Conditional) 3 Press the ENTER button. 3 1.3. On screen “Goods Receipt for PO: Selection Screen”, the fields will be filled in with information from the Purchase Order. You may change the following fields: Field Name Description R/O /C User Action and Values Comments Item indicator Item indicator button R To receive quantity for the line item, this indicator must be selected. Quantity Quantity received R Enter quantity received if different from the PO. Eun Unit of measure in which goods receipt is entered. O The system defaults the unit of measure of the material as maintained in the material master. May be changed to alt. UOM, if specified on Material master record. Sloc Storage location R Enter storage location if different from PO where the material is intended to be stored. 3 1.4. Select the relevant lines that have been received from the packing list and Press the “Adopt + Details” radio button to copy the PO information to the document. 3 *** Please note that the system will display a message for deficit quantities receipts and over delivery quantities. For example, if a PO line has an expected quantity of 100 pieces and only 80 pieces were delivered, a deficit warning will appear. The same will happen with over delivery quantities. In this case an error message will be displayed. Warning can be overridden by pressing enter. Errors, however, cannot be overridden. Errors must be resolved. 3 1.5. On screen “Goods Receipt for PO: New Item”, the fields will be filled in with information from the Purchase Order. You may change the following fields:
  160. 160. Solution/ Release: ECC 6.0 Page 160 of 213 Field Name Description R / O / C User Action and Values Comments Unit of entry Quantity received R Enter quantity received if different from the PO. Batch Batch number to which the material is assigned. R Materials handled in batches will be defined in the material master and the system will internally generate the batch number for every line item in the goods receipt while creation. Must be entered if ‘batch required’ field is set on material master. Vendor Batch The vendor batch number as specified in the vendor document. R To record the vendor batch number as specified in the vendor document and duly verified on the containers so received. Prod Dt Production/Expiry date R Enter the goods received date thereby is treated as the production date for system to calculate the retest date and expiry date as specified in the material master. No of containers Number of containers received R To record the number of containers received. To maintain/manage quantity per container, to record individual line item wise for quantity per container. For eg if 500 kgs received in pack size of 50 kgs per container to record 10 containers in this field. Quantity received divided by the number of containers will be the quantity per container recorded by the system. Eun Unit of measure in which goods receipt is entered. O May be changed to alt. UOM, if specified on Material master record. No of GR slip The number of GR slips to be printed R To record the number of quarantine labels required based upon the number of containers received. Unloading point Unloading point for delivery O To note where the material received has been unloaded. Text Additional text O Remarks 3 Save the transaction. (Select yellow file folder, or F11). Result: Document posted.
  161. 161. Solution/ Release: ECC 6.0 Page 161 of 213 Title: Logistics Invoice Verification Transaction Code MIRO Document No. Responsibility Version Supercedes Issued on Effective Date Review Date SAP/EUD/PS/01 Finance 001 NIL Trigger: Invoice verification of Vendors comprising of  Basic Cost  Delivery Costs  Subsequent Credits  Price differences  Payment block  Release / removal of Payment Block Business Process Procedure Overview The system supports the checking and verifying of invoices. The invoice verifier is notified of quantity and price deviations because the system has access to ordering and goods-receipt information. This speeds the process of auditing and clearing invoices for payment. Input - Required Fields Field Value / Comments Document Date Vendor Invoice date Document Type Defaults to “RE” for Revenue Items Company Code Company code in which invoice verification to be done Posting Date Defaults to System Date (Actual date of posting) Currency Currency in which document to be entered Purchase Order Purchase Order reference Amount Amount of verification Output - Results Comments Posted or Parked Invoice Document Procedural Steps 3 1.1. Access transaction by: Via Menus Logistics  Materials Management  Invoice Verification  Invoice Verification  Document Entry  Enter Invoice Via Transaction Code MIRO

×