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Letter as a commercial document in the corporate sector
1.
2. GROUP MEMBERS
Maham Chanda
Nageen Ashraf
Maria Asghar
Rubab Rizwan
Farwa Rani
Tayyba Arif
18081561-024
18081561-012
18081561-015
18081561-037
18081561-034
18081561-016
3. USE OF LETTER AS A
COMMERCIAL DOCUMENT IN THE
CORPORATE SECTOR
Submitted;
By Group # 05
To Mr. Hassan Raza
4. INTRODUCTION
Simply of any type sent between two
parties.
Sent via various delivery methods.
Use from applying a job to requesting
or delivering information.
5. The Purposes of Business
Letter
Sales Effort
Relationship Building
Selling Incentives
Prevention & Consideration
7. TRANSACTIONAL BUSINESS WRITING
Communication fall under transactional business
writing.
Majority is by email.
Easy way to improve transactional business
writing,.
Used to convey good & bad news.
Associated with human resources process.
EXAMPLES
Emails
Dismissal notice
8. STYLE REMINDERS OF BUSINESS WRITING
Effective professional writing.
The way of writing style.
Good writing is free of grammar and spelling errors.
Business
documents
falls in one
of the upper
catagory
Free of
Inaccurate
information
To understand
the documents
goals
Improve the
writing
9. PROPER BUSINESS LETTER FORMAT
Used for communication
Business letter sample.
Elements include in business letter
Heading or official letterhead
Inside address
Salutation
The body
Signature
enclosure
11. CONTENT FORMAT HOW TO
WRITE A BUSINESS LATTER
1-Letterhead
• Proper heading
• Name and an address
• Street, city, state
• Phone number
• Email address
12. 2-FORMAL LATTER FORMAT NO
LETTERHEAD
Following the parts of formal latter
Contact information
Do not include your name
Only include your address and contact
information
13. 3- Date
under the address on the top left of the page
E.g. (October 28, 2019)
4-How to address
Address them properly
Make sure to include Dr if it applies
Name of their company
Write out their address
14. FORMAT
OF
LETTER
Font size
10 to 12
Font
language
Times new
roman
Margin
1 and 1.5 inches
Block style
Single space
Left
justified
15. BUSINESS LETTER
LETTER HEAD
Reader address, phone number, Email ID etc.
DATE LINE
3 July 2020 not 3rd July 2020
At right and 4 spaces after it.
INSIDE ADDRESS
Reader name, job title organization name street address
etc.
Subject is optional. Double space
REFERENCE
Order no. & receiving date
16. COUNT....
SALUTATION:
Double spacing
Dear or Respected used
BODY
Introduction
Discussion
Conclusion
Double space between paragraphs &single space
between lines.
CLOSING
Yours sincerely
four spacing
SIGNATURE
double spacing
17.
18. APPLICATION LETTER
COVER HEAD
DATE
At right
INSIDE ADDRESS
To: Manager full name, company name etc.
From: Your address, email, contact number etc.
SUBJECT:
Highlighted or under line
SALUTATION,
BODY
position for which you are applying.
Currently working
Reason for wanting the job
CLOSING
SIGNATURE