use of letter as a commercial document in the corporate sector-Academic and Technical writing.

2. GROUP MEMBERS
 Maham Chanda
 Nageen Ashraf
 Maria Asghar
 Rubab Rizwan
 Farwa Rani
 Tayyba Arif
18081561-024
18081561-012
18081561-015
18081561-037
18081561-034
18081561-016

3. USE OF LETTER AS A
COMMERCIAL DOCUMENT IN THE
CORPORATE SECTOR
Submitted;
By Group # 05
To Mr. Hassan Raza

4. INTRODUCTION
Simply of any type sent between two
parties.
Sent via various delivery methods.
Use from applying a job to requesting
or delivering information.

5. The Purposes of Business
Letter
Sales Effort
Relationship Building
Selling Incentives
Prevention & Consideration

6. TYPES
Instructional
Business Writing
Informational
Business Writing
Persuasive
Business Writing
Transactional
Business Writing

7. TRANSACTIONAL BUSINESS WRITING
 Communication fall under transactional business
writing.
 Majority is by email.
 Easy way to improve transactional business
writing,.
 Used to convey good & bad news.
 Associated with human resources process.
EXAMPLES
 Emails
 Dismissal notice

8. STYLE REMINDERS OF BUSINESS WRITING
 Effective professional writing.
 The way of writing style.
 Good writing is free of grammar and spelling errors.
Business
documents
falls in one
of the upper
catagory
Free of
Inaccurate
information
To understand
the documents
goals
Improve the
writing

9. PROPER BUSINESS LETTER FORMAT
 Used for communication
 Business letter sample.
Elements include in business letter
 Heading or official letterhead
 Inside address
 Salutation
 The body
 Signature
 enclosure

10. Page Format – 5 key
Rules
Alignment
Spacing
Font
Lines
Margins

11. CONTENT FORMAT HOW TO
WRITE A BUSINESS LATTER
1-Letterhead
• Proper heading
• Name and an address
• Street, city, state
• Phone number
• Email address

12. 2-FORMAL LATTER FORMAT NO
LETTERHEAD
Following the parts of formal latter
 Contact information
 Do not include your name
 Only include your address and contact
information

13. 3- Date
 under the address on the top left of the page
 E.g. (October 28, 2019)
4-How to address
 Address them properly
 Make sure to include Dr if it applies
 Name of their company
 Write out their address

14. FORMAT
OF
LETTER
Font size
10 to 12
Font
language
Times new
roman
Margin
1 and 1.5 inches
Block style
Single space
Left
justified

15. BUSINESS LETTER
LETTER HEAD
 Reader address, phone number, Email ID etc.
DATE LINE
 3 July 2020 not 3rd July 2020
 At right and 4 spaces after it.
INSIDE ADDRESS
 Reader name, job title organization name street address
etc.
 Subject is optional. Double space
REFERENCE
 Order no. & receiving date

16. COUNT....
SALUTATION:
 Double spacing
 Dear or Respected used
BODY
 Introduction
 Discussion
 Conclusion
 Double space between paragraphs &single space
between lines.
CLOSING
 Yours sincerely
 four spacing
SIGNATURE
 double spacing

18. APPLICATION LETTER
COVER HEAD
DATE
 At right
INSIDE ADDRESS
 To: Manager full name, company name etc.
 From: Your address, email, contact number etc.
SUBJECT:
 Highlighted or under line
SALUTATION,
BODY
 position for which you are applying.
 Currently working
 Reason for wanting the job
CLOSING
SIGNATURE

20. THANK
YOU