drrm-workshop-day-2-cluster-3.ppt

DRRM ORIENTATION and
PLANNING WORKSHOP
Disaster Risk Reduction and Management Office
Tagaytay International Convention Center, Tagaytay City
September 9-11, 2014

Disaster Risk Reduction and
Management in DepEd

DEPARTMENT OF EDUCATION
We contribute to school resilience by:
DRRMO
Regional
Office
Division
Office
Schools
Serving as Focal Point
3

Monitoring of hazards and
emergencies
4

Providing real-time data on the
effects of hazards and emergencies
5

How and why we do DRRM?
DRRMO
Concerned
Offices in
DepEd
Schools
Regional
DRRM Focal
Local
Education
Cluster
DepEd
Division
DRRM Focal
NDRRMC
Education Cluster
Local
DRRMC
6

D.O. No. 50 s. 2011 defined the DRRMO functions
Policy,
Planning and
Research
Coordination Information
Management
Capacity
Building
7

The creation of policies improves our capacity to
implement DRRM in DepEd
8
Policy,
Planning and
Research
Management
Capacity
Building
• Serve as the clearinghouse for
all DRRM-related transactions
including production and
issuance of EiE/DRRM
modules, distribution of school
kits, and offering of emergency
aid or assistance;
• Develop and recommend policy
standards and actions to
DepEd management on
DRRM/EiE/CCA and policy
actions to enhance the DepEd’s
resilience to disasters;

DRRMO coordinates information with and among
Government & Non-government partners
9
Policy,
Planning and
Research
Management
Capacity
Building
• Act as the focal point for DepEd in
planning, implementing,
coordinating and monitoring of
activities related to
DRRM/EiE/CCA;
• Initiate and coordinate cooperation
and collaborative activities with
NGAs, NGOs and CSOs, inter-
agency and cluster groupings such
as NDRRMC Education Cluster,
among others, which are
concerned with DRRM/EiE/CCA;
• Create and operate an Emergency
Operation Center (EOC) which will
serve as the Department’s
operating and responding facility
during disasters;

DRRMO coordinates information with and among
Government & Non-government partners
Capacity
Building
• Represent DepEd in NDRRMC
meetings (Education Cluster lead
& Protection Camp Coordination
and Management (PCCM)
Cluster member); and
• Act as convenor and Secretariat
of the Education Cluster
• Education Cluster Members:
Management
10

DRRM ROLES AND
RESPONSIBILITIES of
REGIONAL OFFICES and
FOCAL PERSONS
11

Prevention and Mitigation
Regional Office Regional DRRM
Focal Person
 Monitor the implementation of
prevention and mitigation programs and
policies
 Request reports from the division
DRRM focal person regarding
implementation of prevention and
mitigation activities
 Issue policy on the conduct of
prevention and mitigation measures
 Ensure that policies are communicated
to all concerned divisions
 Conduct policy research in DRRM
implementation
 Support the creation of DRRM policies
 Maintain close coordination with
Regional DRRMC
 Serve as point person for the Regional
Office
 Orient Regional Personnel on DRRM
 Spearhead DRRM training/s or
workshop/s for Division
12

Preparedness
Coordinator
Focal Person
 Ensure conduct of drills in the
Regional Office
 Request reports from Division
DRRM focal person regarding
implementation of preparedness
activities
 Collaborate with partner
organizations and RDRRMC
 Serve as the point person for
collaborations
 Maintain relevant and updated
emergency hotlines and directory of
Division DRRM focal persons
 Ensure that the directory of Division
DRRM focal persons is updated
 Disseminate disaster preparedness
measures to divisions
 Ensure that the communication
reaches all concerned Division Offices
 Organize DRRM team for EOC
activation
 Initiate inter-cluster coordination
under the supervision of RD
13

Preparedness
Focal Person
 Capacity building for Regional
Personnel
 Spearhead capacity building
activities
 Integrate DRRM in the Regional
Education Development Plan (REDP)
14

Response
Regional Office
• Monitor the effects of hazard;
• Coordinate with RDRRMC on
response needs and activities;
• Prepare for possible deployment
and provision of resources;
• Consolidate and validate
monitoring reports;
• Activate EOC
Regional DRRM
Coordinator
Focal Person
 Monitor the effects of hazard  Request for and consolidate
RADAR reports from Division Offices
 Coordinate with RDRRMC on
response needs and activities
 Serve as the point person for the
Regional Office
 Prepare for possible deployment
and provision of resources
 Monitor needs of Regional and
Division Offices
 Consolidate and validate monitoring
reports
consolidation and validation of reports
to be submitted to DRRMO
 Activate and lead the EOC  Coordinate EOC under the
supervision of the RD
15

Recovery and Rehabilitation
Regional Office
• Assist in the conduct of detailed
Damage Assessment;
• Monitor implementation of
recovery and rehabilitation plans;
• Consolidate and validate recovery
and rehabilitation reports.
Regional DRRM
Coordinator
Focal Person
 Assist in the conduct of detailed
Post-Disaster Needs Assessment
 Participate in the conduct of Post-
Disaster Needs Assessments in critical
areas and coordinate results to
DRRMO
 Monitor implementation of recovery
and rehabilitation plans
 Monitor and report to DRRMO the
status of Divisions in recovery and
rehabilitation phase
 Consolidate and validate recovery
and rehabilitation reports
consolidation
16

DRRM ROLES AND
RESPONSIBILITIES of
DIVISION OFFICES and
FOCAL PERSONS
17

Prevention and Mitigation
Division Office Division DRRM
Focal Person
 Ensure that all schools have established
Early Warning Systems
 Forward advisories from the DRRMO
and Regional Office to School Heads,
school focal person,
 Spearhead the conduct of risk
assessment in all schools
 Monitor the conduct of hazard
mapping and risk assessment in
schools
 Communicate risk assessment
results to DepEd offices
 Maintain close coordination with Local
DRRMC
collaborations with Local DRRMC
 Close monitoring of safe site selection
and construction of new school buildings
 Orient Division Personnel on DRRM
18

Preparedness
Focal Person
 Ensure the regular conduct of drills
in all schools and Division Office
 Monitor the conduct of drills in
schools
 Identify Temporary Learning
Spaces and alternative delivery
modes of education
 Maintain a list of possible TLS
and coordinate the need for ADM
to concerned offices in the DO
 Disseminate and maintain relevant
and updated emergency hotlines
 Ensure emergency hotlines are
maintained and updated
 Collaborate with partner
organizations and P/M/CDRRMC on
the conduct of Preparedness activities
collaborations
 Disseminate and implement
disaster preparedness measures to
schools
 Ensure that the communication
reaches all schools in the division
19

Preparedness
Focal Person
 Organize DRRM team for EOC
activation
 Initiate inter-cluster
coordination under the
supervision of SDS
 Ensure availability of updated
baseline data of all schools
 Ensure the availability of
baseline data of all schools
 Capacity building for Division
Personnel, School Heads and
Teachers
 Spearhead capacity building
activities
 Integrate DRRM in the Division
Education Development Plan
(DEDP)
20

Response
Focal Person
 Monitor the effects of hazard
 Monitor class suspensions and
report such to Regional Office
 Collate and submit RaDAR to
Regional Office
 Recommend possible class
suspensions to the local
DRRMC chair
 Ensure implementation of EO
66 (s.2012)
 Coordinate with Local
DRRMC on response needs
and activities
collaborations
21

Response
Focal Person
 Prepare for possible deployment
and provision of resources
 Monitor needs of the Division Office
and schools
 Prepare monitoring reports  Provide real-time updates to
Regional Office and DRRMO during
incidents and disasters
 Activate EOC  Coordinate EOC under the
supervision of the SDS
 Monitor and assess possible
escalation of situation that may
aggravate impact on learners,
personnel and DepEd properties
 Provide updates to Regional Office
and DRRMO
 Establish Temporary Learning
Spaces in affected schools
 Coordinate TLS needs and other
related assistance
22

Recovery and Rehabilitation
Focal Person
 Prepare, implement, and monitor
recovery and rehabilitation
 Participate in the recovery &
rehabilitation planning initiatives
 Track and report the progress of
recovery & rehabilitation initiatives to
Regional Office
 Spearhead the conduct of detailed
Post-Disaster Needs Assessment
 Report/coordinate Post-Disaster
Needs Assessment to Regional Office
 Facilitate the provision of assistance to
affected Division Personnel and schools
 Monitor schools used as Evacuation
Centers
 Report and update Regional Office
on demobilization of ECs
 Recommend class resumption  Monitor and report class resumption
to Regional Office
23

COORDINATION
PROTOCOL
25

The coordination of early warnings allows recipients
to get ready for the hazard
NDRRMC
Advisory
DepEd DRRMO
Schools
Pre-school
Elementary
Secondary
DepEd field offices
(Region/Division
DRRM Focal Persons)
LDRRMC
Advisory
26

Upon receipt of advisory the field offices should
monitor the suspension of classes as per EO 66 s.2012
Signal No 1 Signal No 2 Signal No 3
Class
Suspension
LGU
EO 66 (2012)
Schools
Pre-school
Elementary
Secondary
Schools
Pre-school
Schools
Pre-school
Elementary
Secondary
27

Coordinate needs and damages to
appropriate agencies to facilitate rapid response
NDRRMC
Advisory
SitReps
DepEd
DRRMO
DepEd field offices
(Region/Division
DRRM Focal Persons)
Schools
Pre-school
Elementary
Secondary
DepEd Support
Services
PFSED
HNC
AAS
Personnel
IMCS
Comm Unit
Education Cluster
E
O
C
LDRRMC
Advisory
SitReps
28

Activation of EOC at the appropriate level
depends on affected areas
• 2 or more schools
DIVISION
• 2 or more divisions
REGION
• 2 or more regions
CENTRAL
29

DepEd EOC Activation facilitates rapid
coordination and response during disasters
Coordinates and monitors
over-all effects of disasters/
emergencies to DepEd
Coordinates response needs
to members of education
cluster and NDRRMC
Generates consolidated report
for DepEd management and
external partners
30

Roles and responsibilities of DepEd Units/Offices
in the EOC
DRRMO
- DISASTER
31

in the EOC
AAS DRRMO
DISASTERS
Admin PFSED COMM
32

in the EOC
DRRMO
DISASTERS
AAS Admin PFSED COMM
Personnel Finance
HNC
IMCS
ICT
33

in the EOC
DRRMO
DISASTERS
Personnel Finance
HNC
IMCS
ICT
AAS Admin PFSED COMM
OPS
34

INFORMATION
MANAGEMENT
PROTOCOL
35

What do we monitor and report?
Hazard Advisories and Occurences
Nature of Incident
Class suspension (EO66, 2012)
Class resumption
Status of personnel
Damages to school property
NDRRMC OpCen
PAGASA
PHILVOCS
MGB
LGU
DepEd field offices
DepEd field offices
36

What do we monitor and report?
Pre-Disaster
• Advisories and
incidents
• Baseline data
• Preparedness
measures
undertaken,
number of advised
schools
• Pre-emptive
evacuation centers
During disaster
• Status of offices
and personnel
tracking
• Class suspensions
• Schools used as
evacuation centers
• Related events
Post-disaster
• Status of offices
and personnel
tracking
• Class resumption
• Evacuation
centers
• Damages and
needs (Rapid and
validated
assessment of
damages and
needs)
• Interventions
• Rehabilitation and
recovery plan
37

How can we communicate?
38

DEPARTMENT OF EDUCATION 39

DEPARTMENT OF EDUCATION 40

Rapid Damage Assessment Report
School ID _____________
Incurred Damages because of (type of hazard)
(Yes/No)
Number of Totally Damaged Classrooms
(Needs to be Replaced)
Number of Classrooms with Major Damage
(Needs major repair)
Number of Classrooms with Minor Damage
(Needs minor repair that can be repaired by school)
Number of Makeshift Classrooms Needed
(For class resumption)
Number of Classrooms Used as Evacuation Center for
(type of hazard) (From Day 1)
Are there still evacueess 3 days after the hazard?
(Yes/No)
Submitted by:
Signature _____________
Full Name _____________
Position _____________
Date _____________
Contact Number _____________
41

Sample Consolidated RADAR
Region
Total number
of schools
Number of
schools
with report
Schools
with
reported
damages
Totally
damaged
CLs
Partially
damaged
(Major)
Partially
damaged
(Minor)
Number of
makeshift
CLs
needed
IV-A 3,392 3,392 832 930 2,336 0 0
IV-B 2,103 2,103 16 5 30 0 0
V 3,798 3,798 1,255 1,274 4,578 0 0
NCR 768 768 43 26 223 0 0
42

Glenda Timeline
• Glenda landfall
Total affected schools based on track: 25,858 (117 divisions)
July 15
• First round of Glenda RADaR Submissions
July 25
• Final round of Glenda RADaR Submissions
Total schools with damages: 2,473 (53 divisions)
Aug 11
• Revised assessment template (Repair Protocol)
approved
Aug 27
• PFSED workshop on revised assessment template,
and Engineer assignments and timelines
Sept 3
• Start of assessment of Glenda damages
Total schools assessed: 165
Sept 4
• Total schools assessed: 440
Sept 8
44

RISK ASSESSMENT
52

“What would happen if a hazard
event occurred?
What would be the consequences of
the event in terms of lives, health,
infrastructure, and/or the ongoing
school operations?”
(INEE, 2009)
Risk Assessment
53

Risk Hazard Vulnerability
Capacity
Risk contributors
DISASTER
54

Steps in Risk Assessment
List down
the
potential
hazards
that the
school
faces
Assess the
hazard’s
frequency of
occurrence
and severity
of impact
Identify the
vulnerabilities
that
contribute to
the risk
Enumerate
the
capacities
that help
reduce the
risk
55

What are the hazards in your area?
Natural Human-induced
Typhoon Armed conflict
Flood Fire
Storm surge Structural collapse
Tsunami Crimes
Landslide Security threat
Earthquake
Volcanic eruption
56

What are the hazards experienced by schools?
57

58

59

Vulnerabilities NCR
Region
IVA
Region
IVB
Region V
Grand
Total
Absence of Security Personnel 35 315 128 321 799
Accident prone area (vehicular accidents) 41 113 51 74 279
Armed Conflict / Civil Disorder 4 40 48 165 257
Big trees surrounding the buildings 31 167 129 106 433
Cultural / Individual Differences 9 10 2 10 31
Faulty Electrical Wirings 59 209 36 176 480
Improper waste management and sanitation 15 80 45 77 217
Incomplete / destroyed perimeter fence 40 438 221 356 1,055
Incomplete / unavailable drainage system 17 112 35 51 215
Insufficient knowledge on DRR (drills, implementation, policies, etc.) 3 3 6
Issues regarding personal safety of students and school personnel (presence of by-standers, perpetrators, etc.) 19 54 15 65 153
Ongoing human activities near the school (mining, fishing, road construction, etc.) 7 79 59 66 211
School is situated far from the city / neighborhood (inaccessible / far flung area) 8 100 74 112 294
School is situated in a thickly populated neighborhood or a depressed area 68 238 110 146 562
School is situated near / on a land mass or is a catch basin 35 230 234 306 805
School is situated near a body of water / dam 39 240 283 328 890
School is situated near the national highway 18 75 34 33 160
Unavailable entrance / exit points; Narrow and / or slippery pathways 20 30 8 3 61
Unstable building structure / damaged or lacking facilities 70 321 173 351 915
Unstable peace and order 1 5 4 10
Violence / crime against school property and personnel 46 188 120 308 662
Grand Total 582 3,044 1,808 3,061 8,495
What are the vulnerabilities reported by
schools?

Top five vulnerabilities in NCR

Top five vulnerabilities in Region 4-A

Top five vulnerabilities in Region 4-B

Top five vulnerabilities in Region 5

What are the vulnerabilities of your schools?
Pillar 1: Safe School Facilities
 Clogged canals in the surrounding environment.
 The school has no functional drainage system
 Several infrastructures are already old
 Pupils from far flung places who walk along the highway.
 Narrow pathways can only accommodate pedestrian and
motorcycle
 Destroyed/malfunctioning electrical facilities/wirings.
 School exposure to chemicals from surrounding
farms/industries
 Termite infestations of school buildings
 Limited open space
65

What are the vulnerabilities of your schools?
Pillar 2: School Disaster Management
 School is located in a busy street/near the highway.
 Limited access to transportation.
 The school is in a remote area where police/firetrucks could not
immediately respond to emergencies
 No contingency plan or if there is any, people are not aware or
they are not properly informed
 There are no trainings and/or knowledge on safety and
precautionary measures.
Pillar 3: Risk Reduction and Resilience Education
 Lack of DRRM learning materials
66

What are your interventions?
• Are there available interventions for children in
difficult circumstances?
• Is there sufficient knowledge on hazards,
vulnerabilities and risks?
• Is there any form of early warning mechanism for
schools?
• Is there a focal person assigned from region to
school? Is this focal person actively engaged in
all DRRM phases?
67

What are your interventions?
Is there sufficient access to media facilities for
weather advisories and updates?
Are there available interventions for children in
difficult circumstance?
Is there sufficient knowledge on hazards,
vulnerabilities and risks?
Is there any form of early warning mechanism for
schools?
Is there focal persons assigned from region to
school? Are these focal persons actively engaged in
all DRRM phases?
68

RISK ASSESSMENT
WORKSHOP
69

Risk Assessment Template
What are the
hazards
experienced by
the schools?
(1)
On the average, how
many schools
experienced the
reported hazard?
(2)
What are the factors
that could increase
the negative effects of
hazards?
(3)
What are the existing
interventions to
address the possible
effects of hazards?
(4)
70

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