6. What is Export Department
• Planning to expand new market in the
different country.
• Manage & grow existing customer to
increase sales target.
• Coordinate with concerned department
to concur customers requirement.
• Seek new customer with the respective
country.
• Developing good relationship with
customer.
7.
8. Order PO
PI
Customer BP
Shipment
Shipping Document
Payment
Send PI to
customer for
confirming
order.
Send PI to:
-Factory
-Finance dept.
-Export Dept.
Factory ship the
products
-Shipment
-Truck
transportation
Follow up Payment
Process in organization
10. Timeing of Production
o Premix
1. Existing Formula (3 wk)
2. Existing Formula + LC (4 wk)
3. New Formula / special RM + LC (7wk)
o Non Premix
1. Existing SKUs (4 wk)
2. New SKUs/ New Customer (6 wk)
11. Medical Production Process
Forecast
(Approved by AVP)
Label Design: 1 week
Medical Production: 2 weeks
loading date: (Shipment: 1 week) (Truck
transportation: 2-3 days )
If customers inform
orders in advance, we
can save time to produce
the label about two
weeks.
All production process: 4
weeks.
QC: 1 weeks
Label Production: 2 weeks
COA
Premix: 6 weeks* / Previous product: 4 weeks
PI
* In case, the products forecast are approved by SS
12. Exportation Process
• Coordinate with all involved staffs.
On your team
• Follow up on export documents
for customers.
With Betagro Export Center / BP
Shipping / SCB Bank
• Follow up on, and then payment
for customers.
13. Previous week( Week #3) Next week(Week # 4)
Mon Tues Wed Thu Fri Mon Tues
Wed
Thu Fri
Finished
product
Plan
Load
Loading
Packin
g List
COA Loading
Time Line For Export FG
The products have been already produced before
the date of loading about 2 weeks.
14. Lead time: Manufacturing Oversea
Product Orders
1. Premix = 3 Week
2. Drug = 4 Week
In case, the products have been
produced with raw martial before.
Previous week( Week #3) Next week(Week # 4)
Monday
Tuesda
y
Wednesday Thursday Friday Monday Tuesday Wednesday Thursday Friday
Finished
product
Plan Load Loading
Packing List COA Loading
15. Order
PO
PI 1-2 days
Customer BP
Shipment
B/L (Bill of Lading)
after ship left within 2 days
Payment
Send PI to:
-Factory
-Finance Dept.
-Export Dept.
Factory has shipped products to:
- Vietnam for 3-5 days
- Philippine for 3-5 days
- Bangladesh for 11-15 days
- In case of term L/C, the shipping
document is needed to accept before
loading the products.
Follow up the Payment
Vessel Period
16. Order
PO
PI 1-2 days
Customer BP
Truck Transportation
T.W.B (Truck Bill of Transportation)
after ship left within 2 days
Payment
Send PI to:
-Factory
-Finance Dept.
-Export Dept.
Factory has transported products to:
- Malaysia for 3 days
- Cambodia for 1 day
- Myanmar(Mae Sot) for 1 day
- Laos for 1 day
In case term of TT in advance, customer
have to pay the products before loading.
Follow up on the payment
Truck Transportation period
Unhold shipment
17. Premix Production Process
Premix
1) The previous product has produced for 4 weeks.
Note: in case of an urgent case, the production process will take
time about 15-20 days. Since the customers have confirmed PO
until loading.
2) The new product has produced for six weeks. Since the customers
have confirmed PO until loading.
3) In case, The products consisting of specific formulas have been
produced for six weeks.
Note :PI/PO/E-mail approved by SS are in need for ingredient
approval order.
Product Transportation:
Shipment: 7-12 days
Truck transportation: 3 days
18. Premix Production Process:
Old formula
Production Planning
Factory: Production
Process
Loading
Booking confirm
1 week
1 week
Total 3 weeks
in case of an highest urgent
case, the production process
will take time about 10-12 days.
Since the customers have
confirmed PO until loading.
19. Premix Production Process:
New formula
Production Planning
Factory: Production Process
Analysis
Documents: GMP, HACCP, Famiqs
COA
3 weeks
3 days
3 days
3 days
Send to
Specify loading date (Shipment 1 week)
(Truck Transportation 2-3 days)
Shipping confirm
Total 4 weeks
21. Standard Trade Definitions Used In
International Freight Transections
For those involved in international freight
transections, the following explanations of
international standard trade definitions are useful
in outlining risks and responsibilities between
buyers and sellers.
This page highlights the Incoterms 2010 changes
from Incoterms 2000.
22. Exw : Ex works
A trade term requiring the seller to deliver goods at his or her
own place of business. All other transportation costs and risks are
assumed by the buyer
23. FOB : Free on board
• A trade term requiring the seller to deliver goods on board a vessel designated
by the buyer. The seller fulfills its obligations to deliver when the goods have
passed over the ship's rail. When used in trade terms, All other transportation
costs and risks are assumed by the buyer.
24. CIF : Cost Insurance and Freight
A trade term requiring the seller to arrange for the carriage of goods
by sea to a port of destination. The seller assumes transportation
costs, insurances and risks.
25. CFR : Cost and Freight
• A trade term requiring the seller to arrange for the carriage of goods
by sea to a port of destination.
• According of CFR, the seller does not have to procure marine insurance against
the risk of loss or damage to the goods during transit, and the buyer is assumed
after a vessel departed from a port.
26. DAT : (Delivered At Terminal)
New Term - used for all transport modes Seller delivers when the goods, once
unloaded from the arriving means of transport, are placed at the disposal of the buyer at a
named terminal at the named port or place of destination. "Terminal" includes quay,
warehouse, container yard or road, rail or air terminal. Both parties should agree the terminal
and if possible a point within the terminal at which point the risks will transfer from the seller to
the buyer of the goods
27. DAP : (Delivered At Place)
Seller delivers the goods when they are placed at the disposal of the buyer on
the arriving means of transport ready for unloading at the named place of
destination. Parties are advised to specify as clearly as possible the point within the
agreed place of destination, because risks transfer at this point from seller to buyer.
If the seller is responsible for clearing the goods, paying duties etc., consideration
should be given to using the DDP term.
28. CIP (Carriage & insurance Paid to)
The seller has the same obligations as under CPT but has the
responsibility of obtaining insurance against the buyer's risk of loss or damage of
goods during the carriage. The seller is required to clear the goods for export
however is only required to obtain insurance on minimum coverage. This term
requires the seller to clear the goods for export and can be used across all
modes of transport.
29.
30. OVERALL INCOTERM
Term
Loading
on truck
(carrier)
Export-
Customs
declaration
Carriage to
port of
export
Unloading of
truck in port
of export
Loading
charges in
port of
export
Carriage to
port of import
Unloading
charges in
port of import
Loading on
truck in port
of import
Carriage to
place of
destination
Insurance
Import
customs
clearance
Import
taxes
EXW No No No No No No No No No No No No
FCA Yes Yes No No No No No No No No No No
FAS Yes Yes Yes Yes No No No No No No No No
FOB Yes Yes Yes Yes Yes No No No No No No No
CFR Yes Yes Yes Yes Yes Yes No No No No No No
CIF Yes Yes Yes Yes Yes Yes No No No Yes No No
DAT Yes Yes Yes Yes Yes Yes Yes No No No No No
DAP Yes Yes Yes Yes Yes Yes Yes Yes Yes No No No
CPT Yes Yes Yes Yes Yes Yes Yes Yes Yes No No No
CIP Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes No No
DDP Yes Yes Yes Yes Yes Yes Yes Yes Yes No Yes Yes
31. Term of Payment
Method of payment
1 Advance Payment (ชำระเงินล่วงหน้ำ)
2 Open Account (เปิดบัญชีระหว่ำงกัน)
3 Bills For Collection (ตั๋วเงินเพื่อกำรเรียกเก็บ)
4 Documentary Letter of Credit :LC
(เลตเตอร์ออฟเครดิต ที่มีเอกสำรประกอบ)
32. ADVANCE PAYMENT
The buyer pays for the product in advance.
When the seller receives the payment, the
product will be transmitted to the buyer.
This method is used widely for buying a sample
product and paying some parts of product such
as machines.
Note: The buyer takes a risk because the buyer
needs to pay before receiving the product.
33. Open Account
The seller makes a contact with the buyer whom
is reliable and sends the product before. When
accepting the product, the buyer will pay for the
product within 30, 60 and 90 days. Open account
is almost used in the trading with a foreign parent
company.
Note: - the seller must take a risk because there
are no insurance to guarantee.
- Open account is suitable for the seller and the
buyer whom are familiar or affiliate.
34. Bills for collection
The bill for collection is the method that the
buyer pays for the product through the banks.
The process is widely used in the international
trade and the developed countries in European
and America. The documentary collection does
not provide the same level of security as Letters
of Credit but the costs are lower.
Note: Banks have no obligation in this process.
35. Divides into 2 types
• D/P Document against Payment
- The buyer needs to pay for payment before, and then banks will
send the document.
- D/P Sight
- D/P Term : The buyer approves the bill of exchange and
pay for the product within a due date. After approving the bill of
exchange, the buyer can accept the document for accepting the
product.
• D/A Document against Acceptance
– The buyer approves the documentary collection.
– The bank where receives money allows the buyer to receive the
product.
– The buyer pays for the document collection within a due date.
Bills for collection
36. Forward contract sold
Documentary Letter of Credit
• A letter of credit is the document from a bank guaranteeing a
credit of issue bank according to the requisition of the issue
bank in one country. The letter of credit is approved for the
seller of the bank in another country through Advising bank.
When the seller or the beneficiaries comply with the
conditions as defined in the credit all respects. The bank will
provide the credit payments to beneficiaries without
conditions. Note: Advising bank means the bank that
advises about the letter of credit to the exporter at the
request of the issuing bank.
Note: Letter Credit assures the buyer and the seller because
the document is acceptable all worldwide, and the parties must
comply with the L / C requirements in all respects.
37.
38. Question: Exportation and
Commercial document
Q : Why do sale personnel needs to understand about the
Commercial documents?
A : Because sale personnel needs to send all the correct
documents to a customer instantly.
Q : Tell the commercial documents for at least three items.
A: Invoice
Packing List
Transportation Documents
Q: How are they different between Packing List and invoice?
A : Packing List shows the detailed packing product, including
gross weight and shipping mark.
Invoice shows the detailed product, including the price of each
item, the total quantity of products and the total price of all products.
39. Q: . If Ocean B/L is a document required for the transportation of goods
overseas, and Truck B/L is a document required for the transportation
of goods by truck, what is a document required for the transportation
of goods by air?
A :Air Way Bill (AWB)
Q: What are Freight Prepaid and Freight Collect? Give some example of
Incoterms.
A :Freight Prepaid is CIF(Cost Insurance and Freight).
Freight Collect is FOB(Free on board)
Q: CFR (Cost and Freight) is a trade term requiring the seller to arrange
for the carriage of goods by sea to a port of destination and to pay for
Freight Charge. What is another name of CFR?
A:C&F and CNF
Q : What are ETD and ETA?
A:ETD (Estimate time of Departure) is a date that ship departs from a port.
ETA (Estimate time of Arrival) is a date that ship arrives at a port.
Question: Exportation and
Commercial Document
40. Question: Exportation and
Commercial Document
Q : How are they different between FCL and LCL?
A: FCL (Full Container Load) means an exporter has
goods to accommodate in one full container load.
LCL (Less Than Container Load) means a seafrieght
service which groups a number of customers shipments
together into a container load.
Q : What is Demurrage Charges?
A : Demurrage Charges mean charges that an importer
delays to remove goods from a container.
41. Question: Exportation and
Commercial Document
Q: If the destination ports where have a short transmit time
such as Philippine, Singapore and Vietnam, how can we
solve the problem in term of Demurrage Charges ?
A : A seller asks Free Time Detention from an forwarding
agent. This permission is available for 14 days.
Q: What is a Swift? How is it useful?
A: Swift or Swift code (The Society for Worldwide Interbank
Financial Telecommunication) is codes that is used for
money transfer among banks, particularly for international
wire transfers. Banks also uses the codes for exchanging
other messages among them.
