1. BAE Systems
A Feith Systems Case Study
Accounts Payable
BAE Systems is a leading designer and BAE Systems has a proud heritage of over 450 This division also provides breakthrough
manufacturer of military ghting vehicles years of innovation, technical excellence and technology solutions, a world-class
and armaments that protect the current state of the art engineering. systems integration, exible manufacturing
and future military personnel. and superior integrated logistics.
The York, Pennsylvania site is one of the
BAE operates in seven countries employing multiple business areas comprising the
over 107,000 individuals, delivering a full Land & Armaments, U.S. Combat Systems
range of products and services for air, land Division.
and naval forces.
Specializing in the developing and producing
In addition, BAE develops advanced a full spectrum of gun and weapon launching
electronics, security, information technology systems and containers, armored combat
solutions and customer support services. systems and unmanned ground vehicles.
The Problem
BAE Systems’ AP department was relying on Prior to Feith’s solution, BAE
manually routing thousands of invoices had over 6,000 invoices “lost”
throughout the company via email or between shipping and receiving,
inter-o ce mail. Neither system o ered an most of which were past due.
e cient or reliable way to track or update
each invoices’ progress. BAE Systems also lacked an
e cient method
In an attempt to track the invoices, BAE for tracking
created weekly reports of all invoices in Advance
error. This required each invoice with a Shipment
discrepancy to be identi ed, located in Noti cations (ASN),
large ling cabinets and edited by hand. relying on one Excel
spreadsheet for every
This process was not only time consuming order ever made for the
and completely manual, but also o ered no company.
easy way to record tha amount of invoices BAE
received, the dollar values associated with
The result was a massive and cluttered record,
them or where the biggest bottlenecks
which required multiple searches to view the
occurred.
appropriate ASN. Even then, most of the
records were incorrect and out of date- which
BAE was also in the process of implementing
impacted BAE’s bottom line. Reports run from
and learning Oracle E-Business Suite; adding
the spreadsheet showed faulty accruing costs
an additional dimension to their integration
with no record of the shipments status.
with Feith. Taking on a new accounting system,
while moving to a paperless system, was a
major step for BAE employees.