Best practices in designing modern meeting rooms from hotels, workspaces, cubicles, video conferencing rooms and lighting from an interior design perspective
1. F21
The Modern Meeting Room:
Integrating Technology, Lighting and
Design
John Leonardelli
Ryan Jay
Jesse Blonstein
2. Agenda
• Industry Trends
• TeleWorkers and Remote Workers
• Video Conferencing Rooms
• Business Lighting
Good Design needs to be Practical
3. Industry Trends
TeleWorkers and Remote Workers
•Teleworking saves commute time, office and parking space costs,
energy consumption, and improves the work life balance. In Canada ,
11% of the workforce works this way
•Business is retrofitting office space to accommodate Hoteling or Hot
Desking areas
•The shared workspace is becoming the collaborative workspace
•Many self-employed, contractors and new graduates work in a SOHO
location
•Road warriors demand ergonomics, business support and high speed
internet
•Hotels are using design thinking to attract the business traveler
4. The Ugly for the Teleworker
•Poor ergonomics and lighting
•Screen Glare causes stress
•Under the desk power outlet and data jack placement causes injury
•Not enough outlets for chargers
•Telephone set placement difficult at times
•Privacy and sound interference a problem
•Carpeting can be an issue with static electricity
11. Best Practices for the Teleworker
•Better chair ergonomics and task lighting
•Placement of voice/data jacks at desk level
•More electrical outlets at desk level
•Think about privacy and sound baffles
•Remember treat it like a real office space not just a casual space and
consider desk placement
•Design for collaborative or team rooms
•Accommodate for lockable storage like lockers or drawers, coat hook
•Do a time and motion study as a day in the life
12. The Ugly for a Road Warrior
•Low cost telephones with poor sound quality and no speakerphone
•Power outlets are the last on the design list and not grounded
•Lack of Multi Media outlets or poor placement
•Chairs and desks are not designed for actual use
•Lack of Video Conference rooms can be an issue at team events
•Poor High Speed Internet or Wi-Fi prevents VOIP calling
•Chair is too low, unsupportive and catches on the carpet
•Lighting is usually not bright enough to read
16. Best Practices for the Hotel Room
•Office grade multi-line telephones with speakerphone
•Better placement of electrical and media outlets
•Ergonomic chairs
•Improve High Speed internet
•Large work surface area with an easily accessible teleph0pne
•Desk height @ 28 inches
•Adjustable task light (no CFL)
•Video Conference rooms for rent
17. Industry Trends
Video Conferencing Rooms
•Video Conferencing continues to be green
•Increase of mobility and smartphone access
•Inclusion into Unified Communication platforms
•Video for everyone including iPads and web browser access
•Increase in shared workspace becoming a collaborative
workspace
•Telepresence systems continue in its adoption
23. Video and Audio Conferencing
ALL YOUR CLIENTS WILL
WANT TO USE THESE IN EVERY ROOM
24. Control Systems
Old 4x3 NEW 16x9
Portrait and Landscape
Sleek Glass with dual touch swipe
I-pad and
Android Tablets
25. Things to Consider
Lighting : Hanging lights , pot lights , Special VC lights , Ambient Light
Textures and Materials :Glass , Wood , Granite , Hardwoods floors,
Marble, Drywall , T-bar ceilings
These all Effect Audio Experience
These all effect Video and Presentation image quality
Cable management : Cored Floors , retractors , POE , duplex, conduit size
Cable monuments: Creates organization once project is completed
These effect your finished design after you leave and your
Clients actually start using the rooms
26. Industry Trends
Business Lighting
•Workplace Lighting:
• Lighting as productivity booster
• Energy efficiency
• LEDs
• Multi-purpose vs. dedicated-function rooms
• Integrated lighting controls
• Daylight control
29. Best Practices
•Address human requirements
•Visually comfortable space
•Task visibility
•Manage glare
•Manage contrast
•Colour appearance
•Address requirements of cameras
•Vertical illumination
•Contrast
•Colour
•Views
•Integrate lighting controls
•Plan for it at the beginning
•Layers of light via flexible control
•Complex systems can be user-friendly
•Daylight needs control too
30. •Think as a user and perform a Time and Motion Study
•Think Design and convenience in a day in the life
•Ensure ergonomics are met to avoid injuries
•Consider color, audio and lighting
•Automation can be key
•Cable management needs consideration
•Lighting design must balance user comfort with camera limitations
•Lighting controls are an important component
The new workplace is becoming the new normal in office design
Good Design increases Productivity and well being
Innovative workplaces can be brilliant in design and practical in actual use
CONCLUSIONS