Improving Description through Collaboration: The Ethnomusicological Video for Instruction & Analysis Digital Archive


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Riley, Jenn and Suzanne Mudge. "Improving Description through Collaboration: The Ethnomusicological Video for Instruction & Analysis Digital Archive" Music Library Association Annual Meeting, February 25, 2006.

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  • The EVIA-Digital Archive project is a joint effort of Indiana University and the University of Michigan to establish a digital archive of ethnomusicological video for use by scholars, instructors and students. The Andrew W. Mellon Foundation, Indiana University, and the University of Michigan are funding the project, which is now in its final stage of development.
  • All of the project goals listed here support the establishment of an online repository and delivery system that preserves digital copies of ethnomusicological field videos, simultaneously displays video segments and free text annotations, and provides a search and browse user interface on the project's website.
    A hallmark of the project has been the collaborative effort needed to accomplish each project goal. The focus for this presentation is the controlled vocabulary component. Other goals, in blue will be mentioned as they relate to the development of the project's CV thesaurus.
  • We built an annotation interface.
  • I'll briefly review the function of CV in the project then discuss the collaborative process. Jenn will demonstrate several of the specific results of this collaboration.
  • CV helps researchers talk among themselves regarding central points…
    This slide shows how it functions today in the project and how it improves the process and over all description
    Will show how we got here…
    “Ultimate purpose: to standardize spelling and usage of terms for describing ethno. Field video 2) to provide a robust searchable database for end-users” from interim develop. phase proposal
    Rose out of annotation process and the need to ID important descriptive elements
    Content Description & Annotation:
    Collection introduction
    Collector’s biography
    Annotation-- includes free text and CV
    CV for different levels of video-- event, scenes, actions
  • • To have a successful collaborative project we needed to: Develop a fluid framework…, etc.
    • Build relations: project collaboration made possible with the opportunity through workshops and institute(s)
    • Build on what we know: Each of the three areas contributing to CV
    • Collaborative development and testing (combination of the three areas)
    = Actions we took after workshops and during development phase = pre-test CV workflow, and project workflow and testing at the first summer Institute
    Maybe put this in the results section
    • Collaboration led to things not feasible before = tools, SACO as examples OR say
    • Further developed expertise, with SACO as an example
  • The collaborative framework for CV development covered the three areas mentioned earlier-- representatives from the three areas worked on two EVIA-DA teams to plan the workflow, content and tools for development of CV component
    Note fluidity since personnel shifts from R&P, to tech.
  • Have text for this pretty well worked out…
  • Quick slide to summarize what each group provided.
  • Categories based on what kinds of things people/users will want to search for: (from 12 to 6)
    R&P learned about ethnomusicology assumptions– they don’t like being nailed down– don’t like categorizing
    HANDOUT 1: Collection summary sheet
    Annotation helped them build on what they know and develop better understanding of CV
  • HANDOUT 2: preliminary MARC bib-- relate to summary form
    HANDOUT 3: CV to MARC chart-- creating relationships from what I know to researchers’ categories
    This is easy…
  • HANDOUT 4: showing categories and vocabularies (metadata and ATM librarians collaborated on chart)
    Try to make this in sync with previous 2 slides-- Ask Jenn for help, esp. with “Annotation” section
  • Refer back to CV categories handouts or final choices…
    Refer back to summary sheet handout (handout 1), MARC example (handout 2)
    Mention how catalogers assisted annotators/researchers (presentations and during annotations)
  • add screenshots here…
  • Thanks to Alan Burdette, [title], Sunni Fass, [title] for EVIADA slide template
    Great project team
    Project URL
    Email contact
  • Improving Description through Collaboration: The Ethnomusicological Video for Instruction & Analysis Digital Archive

    1. 1. Improving Description through Collaboration: The Ethnomusicological Video for Instruction & Analysis Digital Archive Music Library Association, February 25, 2006 Jenn Riley, Suzanne Mudge
    2. 2. Project Goals • • • • • • Preservation System Annotation/Content Description Access using Controlled Vocabulary Research and Pedagogy Tools Technology Solutions Intellectual Property Solutions
    3. 3. Software Developed • Annotation tool – – – – Collection introduction Collector’s biography Annotation with free text and CV Video divided into events, scenes, and actions • Controlled vocabulary maintenance tool • End-user access tool
    4. 4. EVIA Digital Archive Institutional Participants Indiana University Archives of Traditional Music Digital Library Program Mellon Foundation Folklore & Ethnomusicology Dept Digital Media Network Services SAVAIL University of Michigan Ethnomusicology Program University IT Services Digital Asset Management Initiative Media Center
    5. 5. Archives of Traditional Music • Serves as the repository for each EVIA-DA (ethnomusicologist’s) collection • An ATM/EVIADA collection consists of digital betacam (digibeta) preservation copies • Catalogs each depositor’s collection on OCLC and IUCAT, IU’s online catalog
    6. 6. IU Digital Library Program • Technological “home” for content, metadata, and system development • Expertise in delivering collections online • Perspective on interoperability with other digital library initiatives • Bridge between technologists and librarians
    7. 7. Controlled Vocabulary
    8. 8. Controlled Vocabulary • CV function in the project • Demonstrate collaborative process • Demonstrate results of successful collaboration
    9. 9. CV Function • Annotation process: “Annotation Toolbox” – Identify important descriptive elements (indexing) – Descriptive consistency • EVIA-DA Website interface – Search and browse – Establishes a relationship with online catalog • Online catalog – Standard access component – Integration with other library materials
    10. 10. Collaborative Process
    11. 11. Collaborative Process • • • • Develop fluid framework Build relationships Build on what we know Collaboratively plan & test
    12. 12. CV Framework • Three areas: – Ethnomusicologists at IU & UM – Librarians at ATM & DLP – Technologists at DLP • Two overlapping teams: – Technology IU & UM – Research & Pedagogy
    13. 13. Build Relationships • Planning Phase: 2001-2003 – 3 Workshops as central component – Develop initial plans & workflow • Development Phase: 2003-2006 – Refine plans & workflow – Summer Institute testing
    14. 14. Build on What We Know • Researchers – Subject expertise • Catalogers – Experience with description and access creating MARC bibliographic records • Metadata librarians – Metadata issues, knowledge of source vocabularies • DLP – Past projects, metadata, need for CV
    15. 15. Researchers & CV • Preparation – Determine CV categories: geography, culture/group, language, genre/performance type, instrument, venue – Work with their own collections, begin process of description through ATM Collection Summary Form (handout 1) • Annotation – Create brief and detailed annotations at multiple levels of their video – Assign CV terms to video at multiple levels
    16. 16. Catalogers & CV • Preparation – Create preliminary MARC records (handout 2) – Relate content, description from bibliographic records for collections (particularly LCSH) to proposed CV categories (handout 3) – Use vocabulary in bibliographic record to create the initial CV terms used in the annotation process • Annotation – Work with researchers to select and refine terms – Began research for SACO proposals
    17. 17. SACO Proposals • Began as exchange among catalogers and researchers – When no LCSH term existed or was adequate – When the catalogers felt the terms followed an LCSH pattern – When the catalogers or researchers felt the reference resources would support new term • Began to make proposals after Summer Institute I • Examples of accepted proposals (handout 4)
    18. 18. Metadata librarian/DLP & CV • Preparation – Help determine source vocabularies (handout 5) – Develop application to manage vocabularies – Planned encoding of annotation in MODS XML format • Annotation – On hand to assist with annotation application – Planned for future application enhancements
    19. 19. Collaboratively Plan & Test • Workflow for CV – – – – – Researchers & catalogers set up CV categories (handout 5) Technologists incorporate categories in annotation tool Researchers complete collection summary forms (handout 1) Catalogers begin MARC bibliographic records (handout 2) Terms and headings from bibliographic records are transferred to CV thesaurus via technologists’ maintenance tool • Summer Institute – Test CV workflow as part of annotation process – Test software applications – Begin research for SACO proposals (handout 4)
    20. 20. Collaborative Results
    21. 21. For more information • • • • • Suzanne Mudge: Jenn Riley: These presentation slides: • Thanks to Alan Burdette and Sunni Fass for EVIADA slide template