Import Trading Division

1. Prepared By : Tarunkumar Bhavsar
INFORMATION TECHNOLOGY
MEET

3. OBJECTIVE FY 2014-15
TRADING TURNOVER – 100 CRORES
PRODUCTS IDENTIFIED
SODA ASH
SODIUM BICARBONATE
STTP
FOCUS ON SODA ASH SOURCING TO
ACHIVE 30000 MT IN 2014-15
GHCL TRADING DIVISION

4. WHY TRADING ?
WHY PRODUCTS
SODA ASH
SODIUM BICARBONATE
STPP ?

5. INDIAN SODA ASH INDUSTRY
2013-14 SCENARIO – AN ESTIMATE
PRODUCTION CAPACITY 3.00 MILLION MT
PRODUCTION 2.5 MILLION MT
IMPORT 0.6 MILLION MT
DEMAND 2.7 MILLION MT
EXPECTED DEMAND GROWTH – 4 TO 5% PA
NO MAJOR EXPANSION EXCEPT GHARI GROUP
WHICH WILL TAKE 3 TO 4 YEARS TO
MATERILISE.
Source: SA Marketing Department-GHCL

7. GHCL STRENGTHS
MAJOR INDIAN MANUFACTURER & SUPPLIERS
OF HIGH QUALITY OF SODA ASH & SODIUM
BICARBONATE
PAN-INDIA PRESENCE - SALES OFFICES
LOCATED IN MAJOR CONSUMING CENTRES
EXPERIENCED SALES TEAM – PROPER
INFRASTRUCTURE SET UP
ESTABLISHED WORLD CLASS PROCESSES AND
PROCEDURES.
TECHNOLOGY DRIVEN – STRONG IT SET UP –
DEDICATED IT TEAM
CORE VALUES

8. IT CONTRIBUTION - TRADING
Creation Depots with specific requirements in Port
locations
Kolkata Depot – To service Eastern markets
Lakhadia Depot – To service Gujarat & Northern
markets
To open Depot in Mumbai to cater Maharashtra and
other Western markets
To open Depot in Vizag or Chennai as per future
requirement so that Southern customers are
serviced in time.
To provide IT User Training

9. HOW TO CREATE A DEPOT?
 Basic Statutory requirement
Import License
Excise Registration
VAT / CST Registration
CHF agent for Custom Clearing & Forwarding.

10. SYSTEM PROCESS & PROCEDURES IN SAP
 System Process
Coding e.g. Depot code , Excise Group, Series Group, Profit
Center, Business place, No range.
Configuration
Master Data Creation
Testing
Confirmation from Concern Department
User Training & Manual

11. Material Reach to Destination

12. SAP Process Flow Chart
Create Sales
Order (VA01)
- Enter Order Type, Sales Area,
- Enter customer no
- Enter PO no if require (if available)
- Enter delivering plant, material code, quantity
- Check pricing
- Maintain Order Reason for SAD / without SAD
Create Delivery (ZSMDL)
using Order No
Maintain of Condition Master for
Customer Price, Excise (if any)
(VK11)
Enter Order no, LR no, Date,
Transport Vendor & Truck No
Save & note Delivery No
& Print (VL71)
Post Goods Issue (stock
update) & note Delivery No
(VL06G)
Print Invoice
(VF31)
Hand over Invoice to
Transporter
End
Create Invoice (VF04) using
Delivery No
Capture Excise from
RG23D Register (J1IJ)
Remove SAD in require
Despatch - ZTORU

13. STPP Price Including SAD
PARTICULARS STPP Price
Basic Price 65000
Add. Duty (Refundable) 10450
Total 75450
VAT@ 5% 3772
TOTAL 79222
NET OF CENVAT 65000
Pricing Strategy

14. OWNERSHIP & ACCOUNTABILITY – IT
DEPARTMENT
System maintenance
Smooth and error free running of Trading module
To create User friendly routine operational activities
Creation of useful data bank and report generation
e.g. Sales Register, Collection, Customer Outstanding,
Ledger.
24 hours back office IT support