The go-to digital platform for film application management Already established in the UK as the industry-standard, it’s time for FilmApp to expand its network into the US. FilmApp allows local authorities to manage applications by filmmakers seeking to use their locations. It provides a one-stop service to filmmakers, enabling them to communicate efficiently and cohesively across disparate administrative boundaries, from transport, parking and property departments to health and safety, education, and any key stakeholders involved in the approval process.

1. FilmApp v3 - Online film
application, permit and data
collection platform
FilmApp LLC

2. Who is doing
the filming?
What are
they filming?
When are
they filming?
Where are
they filming?
Shoot Info
Schedule Info
Location profile
Document
management
Film maker
profile
Message
management
Activity Log
Reports
Feedback
monitor
Consultation
Supporting
Documents
Each application is made up from 4 data sets (in blue on left side). The data sets
are of two types, constant or variable. Constants (in yellow) are supplied to the film
officer as pre stored profiles (like Facebook profiles). Variables (in green), are
different for each film shoot application. Outcomes are shown in purple on the
right.
Credit Card
payment The filmmaker
accesses
filmapp.com/citynam
to submit an
application.
An administrator
then applies the
data to notify and
consult
colleagues.
The same data
can be used to
create an invoice
and online
payment
request. When
complete, the
permit itself
(unique to each
FilmApp client) is
generated and
sent.
Detailed reports
containing
information
about filming can
be also
generated in
excel by the
administrator.

3. A link to www.filmapp.org/cityname/ is inserted on the existing film commission (or local government)
website. This takes the applicant to a landing page, which tells them how to make an application.
Each page on the site has a banner header with the local authorities logo. The text on this page can
be content managed by the administrator, useful documents can be posted on this page for
applicants to download. Below is Atlanta’s FilmApp front page

4. • FilmApp allows each city/authority to impose their own terms and
conditions for filming.
• Film makers are helped throughout the process
• Detailed records can be kept of every filming event.
• Income from filming increases, while workload decreases.
• FilmApp is tried and tested, it is used by many different local
authorities in the UK

5. Enquires can be made, tracked and managed within FilmApp. This is an excellent way of managing
workflow within teams, making sure that all enquires are completed.

6. The film maker either registers if they are a new user, or logs in using their username and password if
they have used FilmApp before.

7. The system asks where the applicant wants to film. If FilmApp recognises the location, detailed
information and an information document about that specific location can be displayed (in yellow box).

8. Here, specific details about the times of the shoot are entered by the applicant, these details are
stored on the system.

9. This is where the applicant enters details about what equipment is being used, and what action will be
filmed – special attention is given to any filming that will require Police Consent

10. The applicant has to supply details of their production company. If they have used FilmApp before,
the applicant can auto complete this section.

11. Supporting documents such as risk assessments, traffic management plan or parking suspension
forms and be uploaded and stored alongside the application.

12. At the end of the application process, certain terms and conditions have to be accepted by the
applicant. Each city, or local authority can insert their own terms and conditions.

13. Location managers are given their own interface – which contains all their applications. They can
upload and download supporting documents, and keep on top of their workload.

14. When the application is received by the administrator, they get an e mail alert. The administrator logs
in and sees the dashboard screen below. New applications are at the top, colour coded in blue. Below
are the applications that are being processed by the administrator.

15. Using the Calendar, the administrator can view all upcoming applications in date order, and see any
milestones (reminders) that might have been created. The colour bar represents the status of the
application or milestone

16. To process a new application, the administrator goes to the “overview” where general information
about the proposed filming is displayed

17. Other people or authorities (such as the police) can be notified or consulted using the message
function. Records are kept of every action in the log. Invoices, licences and notifications can be
raised and sent. Payment is automated and online.

18. General Information
London has been using FilmApp since 2010, over 20,000 film applications have gone through
FilmApp.
Film Officers (Administrators) say they could not manage without FilmApp. The system was
designed by an experienced location manager and film officer, it is upgraded following user
feedback each year.
Location Managers in London have welcomed a common application process, London has a
great reputation as a “film friendly city”
Other cities in the UK have adopted FilmApp, recognising the cost savings and increased
efficiency that a sophisticated online process can bring.

19. Contact Information
Contact:
USA and Canada - Greg Schwanzl
greg@filmapp.com
+1 (866) 419 7968
UK and Europe – Andrew Pavord
andrew@filmapp.com
+44 (0) 7850 888 553