As an employer, you must protect people from harm. This includes taking reasonable steps to protect your workers and others from day to day risks due to the Corona-virus pandemic.

1. Managing Risks And Risk
Assessment at Work

2. Managing Risks And Risk
Assessment at Work
As detailed on the UK Government advice page:
As an employer, you must protect people from harm. This includes taking reasonable steps to
protect your workers and others from day to day risks due to the Corona-virus pandemic.
This is called a COVID-19 risk assessment and it will help you manage risk and protect people.
You must identify what work activity or situations might cause transmission of the virus, think
about who could be at risk, decide how likely it is that someone could be exposed, act to remove
the activity or situation, or if this isn’t possible, control the risk.

3. Managing Risks And Risk
Assessment at Work
Steps that need to be undertaken to manage risks are:
● Assess the risks
● Control the risks
● Record your findings
● Review the controls
The document in the link below was produced by the UK Government as guidance to help you
work safely (be COVID-secure) and manage the risk associated with running your business at
this time.

4. Managing Risks And Risk
Assessment at Work
https://www.hse.gov.uk/coronavirus/assets/docs/risk-assessment.pdf
This document can be used to help you make sure you have covered what you need to keep workers and
others safe. Once you have completed your risk assessment you will also have to monitor to make sure
that what you have put in place is working as expected.

5. How can our Proof of Prescence solutions help
with your Risk Assessment reporting?
Providing written evidence is acceptable in most circumstances, however it can be time
consuming and there is no proof that the information provided is as accurate as it could be.
Proof of presence systems have been used for many years by Healthcare facilities, Schools,
Colleges, Universities, Shopping Centre’s, Stadiums, Local Government, Facility Management
companies to monitor cleaning team’s activity and provide health and safety information.

6. How can our Proof of Prescence solutions help
with your Risk Assessment reporting?
This is to ensure regular checking and cleaning of all workspace environments and
communal areas to help avoid health issues, as well as to avoid slip hazards and to
provide detailed reports to support risk assessment compliance.
This has mainly been under the auspices of their Health & Safety Policy to ensure they
are fulfilling their duty of care.

7. Real Time Proof of Presence System
Our standalone Patrol Systems and Real Time Proof of Presence Systems provide detailed
electronic reports that confirm that an operative has visited a designated workstation,
washrooms, communal area or even a specific hand sanitizing station.
You simply fix a named checkpoint, where required, and use a portable data collection device to
read the checkpoint’s unique serial number with a time and date stamp. An event book
containing 10 checkpoints can also be configured with up to 10 pre-defined cleaning processes
or event descriptions to indicate what the operative has done.

8. Real Time Proof of Presence System
When this information is collected via our Patrol Management software, an electronic report can be
generated identifying each location visited and any action taken. A selection of predefined reports can
then be used to analyse the stored data.
All reports on our standalone systems can be viewed on screen, printed, exported to Excel or saved to
PDF and when using the Cloud platform associated with our real time solution they can be download in
.CSV format or emailed, using the system report scheduling capabilities.
All collected information can be searched by using various criteria including date and time, location,
and user name.

9. Real Time Proof of Presence System
A sample Excel report is detailed
below:

10. Our Real Time Guard
Patrol Systems
Active Track Active View

11. Active Track
Active Track
ACTIVE TRACK – The real time guard
monitoring system, is a handheld easy
to use device designed for two-way voice
communications, GPS tracking, lone
worker protection and proof of presence
reporting, with all events and alarms
monitored in real-time via a cloud-based
web portal called ACTIVE VIEW which is
available 24 hours a day 7 days a week.

12. Active View
Active View
Active View is a web-based management
portal that facilitates the rapid
deployment of Active Track. Once you
have an account then you can start
managing your clients. You can
configure your Active Track Devices, the
staff who use them and the companies
and sites they serve.

13. About us
At Guard Patrol Products we are committed to finding the most appropriate solutions to your staff and asset
monitoring needs. Offering a range of innovative and flexible products enables us to satisfy a wide range of
applications including the following:

14. Why Choose Us

15. What Our Clients Says

16. Contact us
Guard Patrol Products
T/A Reader Options Ltd
Arena Business Centre
9 Nimrod Way
Ferndown
Dorset
BH21 7UH
Tel: 0800 817 4259
Fax: 0844 736 5729
Email: sales@readeroptions.com
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