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Database Technology


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Good Grades: Turning to Innovative Database Technology to Boost School Performance

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Database Technology

  1. 1. Good Grades! Using Database Technology to Boost School Performance <ul><li>Anthony N. Dragona, RSBA </li></ul><ul><li>School Business Administrator </li></ul><ul><li>~ </li></ul><ul><li>Grace Poli </li></ul><ul><li>Media Specialist </li></ul><ul><li>Union City Board of Education </li></ul><ul><li>Union City, New Jersey </li></ul>
  2. 2. Snapshot of Union City Visit iTunes Store to view video about the demographics of Union City <ul><li>Open iTunes Store </li></ul><ul><li>Click on iTunes U </li></ul><ul><li>Scroll to the bottom and select K-12 </li></ul><ul><li>Click on New Jersey Union City School District </li></ul><ul><li>Select “ABOUT UNION CITY” and download free podcast about Union City demographics </li></ul>
  3. 3. Fiscal Planning and Budget Process <ul><li>13 School Based Budgets </li></ul><ul><li>36 Child Care Provider Budgets </li></ul><ul><li>18 Central Office Departmental Budgets </li></ul><ul><li>67 Individual Budgets </li></ul><ul><li>Deadlines initially appear unreasonable or impossible </li></ul><ul><li>September to December - Schools and Providers </li></ul><ul><li>November to February - Central Office Departments </li></ul><ul><li>February to March - District Budget Submission </li></ul>
  4. 4. No Child Left Behind Making A Y P <ul><li>Data collection, analysis and reporting are critical components of No Child Left Behind (NCLB) </li></ul><ul><li>School districts must collect more data, in more detail and disaggregate them </li></ul><ul><li>State-level systems and support are being developed for collecting and integrating student assessment data with demographic information </li></ul>
  5. 5. 2007 NJ Ask 4 - Union City Percent by Group 60% of students tested were continuously enrolled in district for 3 years
  6. 6. 2005-2007 NJ Ask 4 - Percent by Group
  7. 7. 2007 GEPA Union City Percent by Group 64% of students tested were continuously enrolled in district for 3 years
  8. 8. 2005-2007 NJ GEPA - Percent by Group
  9. 9. <ul><li>Provide every child with an opportunity to learn in a safe environment, using higher order thinking skills and differentiated instruction strategies </li></ul><ul><li>Restructuring of educational delivery through </li></ul><ul><li>Clear and Constant Communication </li></ul><ul><li>Team Building and Collaboration through </li></ul><ul><ul><li>Professional Development </li></ul></ul>District Philosophy
  10. 10. <ul><li>Add efficiency to workflow - ability to route and track tasks </li></ul><ul><li>Response to mandates </li></ul><ul><li>Implement School Reform Strategies </li></ul><ul><li>Empower schools through site-based budgets </li></ul><ul><li>Provide differentiated instruction </li></ul><ul><li>Meaningful faculty collaborative planning </li></ul>Challenges
  11. 11. <ul><li>Members of Strategic Planning Team </li></ul><ul><li>Fiscal Planning and Program Review Task Force </li></ul><ul><li>In a fiscally conservative environment it requires collaboration and a sense of unity of purpose </li></ul><ul><li>Databases store, sort, report and deliver data for use in School Based decisions </li></ul>Collaboration
  12. 12. <ul><li>Wealth of data but little actual knowledge of what the data means </li></ul><ul><li>Scattered and antiquated technology infrastructure – separate legacy systems– impossible to link </li></ul><ul><li>Data accessible only through gatekeeper – data analysts </li></ul><ul><li>Need dynamic or live data </li></ul>Data Reality
  13. 13. <ul><li>No small mission - Strategic planning task force </li></ul><ul><li>Clear and constant communication </li></ul><ul><li>Show the big picture </li></ul><ul><li>Convince the non believers - Evangelize your dreams </li></ul><ul><li>Recruit support and feedback - Act on suggestions </li></ul>Develop a Savvy Technology Team “That Walks the Talk”
  14. 14. Technology Matters Data Information = Technology Tools Perceived Benefits of Technology Helps provide timely data for decisions Helps school support staff do their jobs more efficiently Increases administrator productivity Helps educators communicate with parents & community Motivates students
  15. 15. <ul><li>The goal is for teachers to understand that through emerging technology trends, such as Blogs, Wikis, Podcasts and Digital Storytelling, students become active participants in real life learning </li></ul><ul><li>Schools that use emerging technologies help drive the restructuring of education that result in student-centered learning </li></ul>21st Century Learning Technology Trends
  16. 16. Technology Tools Wikis Blogs Google Doc Network Servers Databases iPods Digital Storytelling iMovies Podcast Report Writer FileMaker Data Analysis
  17. 17. 21st Century Education & Skills Apple Distinguished Educator 2007 Grace Poli Media Specialist José Martí Middle School
  18. 18. Shift in Education Teacher-centered Student-centered
  19. 19. Essential tools for 21st Century Skills <ul><li>Creativity and Innovation </li></ul><ul><li>Critical thinking and problem solving </li></ul><ul><li>Communicating and collaborating </li></ul><ul><li>Productivity and Leadership </li></ul><ul><li>Technology, media and telecommunications </li></ul>Source: Developed by the Partnership for 21st Century skills
  20. 20. Web 2.0 Tools <ul><li>Blogs - is a website on which individuals post written entries </li></ul><ul><li> - “Social bookmarking” is way to obtain your bookmarks from any computer, anytime, anywhere </li></ul><ul><li>Wiki - is a webpage that anyone can change and edit </li></ul>
  21. 21. <ul><li>Video Sharing - You Tube, Google Video, and Teacher Tube </li></ul>Web 2.0 Tools Mr. Colosi’s First Graders D-I-G-I-T-A-L video Won $15,000 to purchase new technology and all students received free iPods Click on the link below to view video Teacher Tube Example
  22. 22. Record PowerPoint and Keynote Slides with Audio Profcast (Mac) Microsoft Windows ProfCast provides a low cost solution for recording and distributing lectures, special events, and presentations as podcasts. ProfCast offers an integrated workflow that makes creating, recording, and publishing podcasts easy. $59.95 (educational discounts available)
  23. 23. <ul><li>A combination of the words iPod and broadcasting </li></ul><ul><li>A way for people to be able to selectively subscribe to audio or video content over the Internet </li></ul><ul><li>This content can then be automatically added to iPods </li></ul><ul><li>Allows people to listen what they want, when they want, and where they want </li></ul>What’s the buzz? Podcasting
  24. 24. Podcast The iTunes Store offers over 100,000 audio and video podcast episodes
  25. 25. <ul><li>A basic podcast contains only audio and is the easiest to create and listen to. </li></ul><ul><li>An enhanced podcast has both audio, images, slides (narrated PowerPoint presentation or Keynote), embedded URLS, and chapters </li></ul><ul><li>A vodcast (or video podcast) contains video and audio and is most difficult to create </li></ul>Currently, there are three types of podcast: Types of Podcast
  26. 26. <ul><li>Format for syndicating content from the Internet </li></ul><ul><li>Choose what information to receive </li></ul><ul><li>Get new content when it becomes available </li></ul><ul><li>Can be used to distribute files </li></ul>Really Simple Syndication e / What is RSS?
  27. 27. Want to learn for free? <ul><li>Learn on the go </li></ul><ul><li>Learn from the best </li></ul><ul><li>Explore 75,000 educational audio and video files from top universities, museums, PBS station, Liberty Science Center, Smithsonian, and much more </li></ul>iTunes U
  28. 28. iTunes U <ul><li>New Jersey Union City School District </li></ul><ul><li>iTunes U Site: </li></ul><ul><li>Writer’s Workshop Icon </li></ul><ul><li>lesson plans </li></ul><ul><li>podcast of instructions </li></ul><ul><li>student handouts </li></ul>Visit iTunes U to view teacher podcast
  29. 29. <ul><li>Exciting new way to generate creative expression </li></ul><ul><li>Greatly enhances the learning process </li></ul><ul><li>Engages and motivates students to want to learn </li></ul><ul><li>Students are better able to visualize a specific topic </li></ul><ul><li>Student-created podcasts can be subscribed to and viewed by parents and the community </li></ul><ul><li>Podcasts can be viewed on any computer, an iPod or a television </li></ul>Benefits of Podcasting
  30. 30. View video from iTunes U Student Showcase Student Podcast Before Paper & Pen Metropolitan Museum New York, NY Now iPod & Voice Recorder El Museo del Barrio New York, NY
  31. 31. <ul><li>Do our instructional practices have a positive impact on student achievement? </li></ul><ul><li>Does our investment in Professional Development and Special Programs produce maximum gain in student achievement? </li></ul><ul><li>What is the relationship between NCLB expenditures and student performance? </li></ul>Strategic questions:
  32. 32. What is the solution? View FileMaker video in iTunes U New Jersey Union City School District Message from the Board Fiscal Resources - click on FileMaker
  33. 33. <ul><li>Human Resource Data Warehouse </li></ul><ul><li>Fixed Assets - Location, value, status </li></ul><ul><li>Early Childhood Survey, a State mandated Multilingual Web-based form </li></ul><ul><li>Speaker Bureau / Workshop Evaluation Tool </li></ul><ul><li>Board Meeting Agenda Creator </li></ul><ul><li>Online Lesson Plans </li></ul>FileMaker
  34. 35. With the click of a button a presentation can be viewed or downloaded.
  35. 37. Reporting and Analysis Services Turning data into useful information Training Learning how to use data to make informed decisions. State and Federal Reporting Meeting reporting compliance Dissemination Sharing data with the community (ie: report cards) School Interoperability Framework & IMS Components of a Data Based Decision Making System Personalized Instruction Source: US Department of Education, 2003. Reports Data Warehouse SIS Finance Assessment Instruction Applications
  36. 38. <ul><ul><li>It takes time </li></ul></ul><ul><ul><li>It has to start at the top with committed leadership </li></ul></ul><ul><ul><li>Progress has to be measurable </li></ul></ul><ul><ul><li>Business models are starting points </li></ul></ul><ul><ul><li>Community outreach is essential </li></ul></ul>Lessons Learned
  37. 39. <ul><li>Majority of districts are making progress in collection of data and most are working towards analysis and reporting </li></ul><ul><li>Challenging task remains providing teachers with proven strategies for targeted interventions in the classroom </li></ul>Lessons Learned
  38. 40. 21st Century Connections <ul><li>Have a vision </li></ul><ul><li>Make a plan </li></ul><ul><li>Create a scheme of work </li></ul><ul><li>Document </li></ul><ul><li>Build a team </li></ul><ul><li>Balance a budget </li></ul><ul><li>Learn from others </li></ul><ul><li>Train teachers </li></ul><ul><li>Delegate </li></ul><ul><li>Tell the world </li></ul>
  39. 41. <ul><li>Sustained academic achievement has become institutionalized </li></ul><ul><li>“ Success is a norm not an exception” </li></ul><ul><li>Union City students achieve the highest test scores among all </li></ul><ul><li>urban school districts in New Jersey on standardized assessments </li></ul><ul><li>7 Benchmark Schools - NJ Business Coalition </li></ul><ul><li>4 Best Practice Schools - NJ Dept. of Education </li></ul><ul><li>1 Blue Ribbon School - US Dept. of Education </li></ul><ul><li>1 Governor’s School of Excellence Award </li></ul><ul><li>1 Title I Distinguished School - US Dept. of Education </li></ul><ul><li>2 Title I Distinguished Educators </li></ul><ul><li>New Jersey Technology Teacher of the Year - NJAET </li></ul><ul><li>Certificate of Excellence in Financial Reporting - ASBO Intl. (5 years) </li></ul>Accolades and Success
  40. 42. For additional information: Anthony N. Dragona, School Business Administrator [email_address] Grace Poli, Media Specialist [email_address]
  41. 43. Union City Board of Education Jeanette Pena, President Alicia Morejon, Vice President Johnny Garces, Trustee Carlos Vallejo, Trustee Pablo Cabrera, Trustee José Mejia, Trustee Kennedy Ng, Trustee Anthony N. Dragona, Interim Board Secretary Stanley M. Sanger, Superintendent of Schools Sylvia Abbato, Asst. Superintendent of Schools Gerald Caputo, Asst. Superintendent of Schools Robert Fazio, Asst. Superintendent of Schools Anthony N. Dragona, School Business Administrator