Friends of Kinneil AGM 2011-12

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Slide presentation for 2012 AGM for The Friends of Kinneil Charity in central Scotland - see www.kinneil.org.uk/friends. Includes presentations by Chair and Treasurer.

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Friends of Kinneil AGM 2011-12

  1. 1. The Friends of Kinneil AGM2011-2012Registered CharityCharity Registration NumberSC038368
  2. 2. Agenda – Friends AGM• Introduction• Apologies for absence• Items to add to the agenda• Minute of the meeting of the AGM of the June 2nd 2011.• Matters arising but not on the Agenda• Reports – chair and treasurer• Elections to Management Committee
  3. 3. Agenda – Friends AGM8. Appointment of Independent Examiner Proposal to re- appoint Mrs Jan Bradford2. Any other competent business.3. Guest Speaker – Patricia Weeks who has been appointed on secondment from Historic Scotland as the new Antonine Wall World Heritage Site Co- ordinator.
  4. 4. Chairperson’s reportMaria Ford, ChairThe Friends of Kinneil2011-2012 in review
  5. 5. Overview•Busy year.•Increased visitors to Kinneil House•Great work to launch new Foreshore sub-group, alreadydelivering new signage and improvements•A visit by The Bank of England to the Estate•More online visitors, thanks to Facebook and Twitter.
  6. 6. Key activities for The Friends• Raising the profile of the Kinneil Estate and Foreshore• Increasing awareness of both sites and their assets• Forming partnerships to promote/improve Kinneil Estateand Foreshore• Delivering member events• Developing a strategy for the estate and planning forthe future
  7. 7. Raising the profile of KinneilIn 2011/12,we:• produced newsletters• improved our website – www.kinneil.org.uk• increased our presence on Twitter –www.twitter.com/kinneil - and Facebook-www.fb.com/kinneil
  8. 8. Raising the profile of Kinneil
  9. 9. Raising the profile of Kinneil
  10. 10. Raising the profile of Kinneil• In 2010, we had just over 12,000 views of our mainwebsite – www.kinneil.org.uk• That grew to more than 17,500 in 2011 - an increase ofmore than 40 per cent.• The upward trend is continuing in 2012.
  11. 11. Raising the profile of Kinneil• In 2010, we had just over 12,000 views of our mainwebsite – www.kinneil.org.uk• That grew to more than 17,500 in 2011.• That’s an increase of more than 40 per cent.• The upward trend is continuing in 2012.
  12. 12. Raising the profile of Kinneil• We’re now workingon a new micrositeto promote theKinneil Foreshore.
  13. 13. Our Facebook page atwww.fb.com/kinneil isdeveloping in tandemwith the main website.
  14. 14. Raising the profile of Kinneil
  15. 15. Raising the profile of Kinneil• We also had strong – and free – PR support fromAdrian and some of our partners.• Kinneil was named in a “Walk of the Week”, publishedby the Scotsman at the start of 2012.• We’ve also had excellent local press coverage.• A big thanks to all our friends in the media for theirsupport.
  16. 16. Increasing awareness• Visitors to Kinneil House soared in 2011, thanks to ahealthy Fair and Hallowe’en openings.• It’s been a slower start in 2011, but we’re hoping thingswill pick up.• We’ve reprinted our 2011 leaflet, with new dates, tohelp boost visitor numbers.
  17. 17. KINNEIL HOUSE VISITORS 2010 2011 2012 Silent Film Festival tie-in 59 (approx) Spring opening 269 153 145 (approx) Spring opening 257 215 145 (approx) Bo’ness Fair wknd 182 483 Summer history walk* 80 100 Heritage Day (Aug) 650 593 Hallowe’en 184 481 TOTALS FOR YEAR 1622 2025
  18. 18. Increasing awarenessOther activities:• Big Roman Week – a series of eventsand talks to build on the area’s RomanHeritage• We had mixed success with events –but want to work with partners to do abetter Festival in 2012.
  19. 19. Increasing awarenessWe also worked with the Bank ofEngland to highlight a new £50 note,featuring the inventor James Watt.A delegation from the Bank visitedKinneil to hear about Watt’s local links.It was a highlight of the year for me.
  20. 20. Increasing awarenessWe also worked with the Bank ofEngland to highlight a new £50 note,featuring the inventor James Watt.A delegation from the Bank visitedKinneil to hear about Watt’s local links.It was a highlight of the year for me.
  21. 21. Increasing awareness Chris Salmon of the Bank of England (centre) withWe also worked with the Bank of the new bankEngland to highlight a new £50 note, note, outsidefeaturing the inventor James Watt. Watt’s Cottage at Kinneil.A delegation from the Bank visitedKinneil to hear about Watt’s local links.It was a highlight of the year for me.
  22. 22. Forming partnerships
  23. 23. Forming partnerships• We continued to work with Falkirk Council – particularlyto develop the Foreshore site.• New signs have been installed around the site.• Wild flowers have been planted at Kinneil Halt• And an old car park at the Colliery site improved.• We also did “brashing” to cut down old trees.
  24. 24. Forming partnerships• We did litter picks at theForeshore, working with theCouncil, the Community Council,and other community volunteers.
  25. 25. Forming partnerships• Members have carried on this work by helping to set upa new group – Bo’net – a networking group for localorganisations in Bo’ness.• It helped organise this year’s Victorian Street Fair• It also wants to work with the Council and FalkirkCommunity Trust to set up a “hub”/community space atBo’ness Town Hall.
  26. 26. Forming partnerships• Maria Ford continued to work closelywith local schools, particularly Bo’nessPublic School.• With our support in 2011, we helpedchildren publish their very own historybook, “Kinneil 4 Kidz”. It was launchedlast June with a special event, completewith chocolate fountain and burgers!
  27. 27. Illustration from Kinneil 4 Kidz
  28. 28. Illustration from Kinneil 4 Kidz
  29. 29. Forming partnerships• Copies of the book were sold atKinneil House open days.•We’re now supporting the school to doa new video about Kinneil.
  30. 30. Forming partnerships• We continued our successful partnership with StepForth to encourage them to run three-times-a-week freehealth walks around Kinneil Estate.•The walks now run every Monday, Tuesday andThursday, leaving outside Kinneil Museum•Details available from the Museum or from our websitewww.kinneil.org.uk
  31. 31. Forming partnerships• We also worked continued our partnerships with: • Bonnie Bo’ness and Bo’ness Community Council – to run litter picks • Historic Scotland and Falkirk Community Trust/Falkirk Council – to run open days •Local press and media •The Antonine Guard, re-enactment group, who helped with Roman Week and other events
  32. 32. Member events/activities• We continue to offer membership at low rates.• Nearly all the money raised from membership is spenton specific member events/postage/administration.• We feel The Friends continues to offer good value formoney and we want to encourage members to be moreactively involved, i.e. through volunteering, etc.• We need to develop membership and are keen to hearyour ideas.
  33. 33. Member events/activities• Some member events are open to others – such as theSummer Walk. Last year’s was the most successful ever,attracting more than 100 people. Members also camealong to our events in Big Roman Week in September.• Members benefit from postal mailings and dedicatedemail updates. Non-members are encouraged to sign upthrough Facebook.
  34. 34. Member events/activities• All members were invited to our fundraising dinner lastOctober.• We raised £500. Thanks to all who attended andcontributed prizes.• Members and their guests were also invited to theJames Watt Supper in January 2012. This wasn’t open tothe public and was a great success.
  35. 35. Management teamMembers and guests atour James Watt Supperin January. • Our management committee work very hard to pull events and activities together • Most member events are backed by good quality catering and presentations • This wouldn’t happen without their help and enthusiasm. • As well as running activities they have been working to develop new ideas to promote and improve the estate.
  36. 36. Management teamMembers and guests atour James Watt Supperin January. • Our management committee work very hard to pull events and activities together • Most member events are backed by good quality catering and presentations • This wouldn’t happen without their help and enthusiasm. • As well as running activities they have been working to develop new ideas to promote and improve the estate.
  37. 37. Member events/activities• Fee increases: members agreed that we should reviewand increase fees in the coming year.• We haven’t raised fees yet. I’m proposing that weconsult on changes this year – and also look at what weoffer members. This will take the form of a membershipsurvey.
  38. 38. Future developments• A key piece of work in 2011 was to complete a study ofpeople in the Deanfield area, asking them about theForeshore and Kinneil Estate. The aim was to raise theprofile of both sites, but also identify areas for improvement.• The results were reported in March, and launched with areport and film at an event in St. Mary’s Church Hall.• All residents in Deanfield, plus members were invited.
  39. 39. Future developments• We are grateful to the Growing Communities Fund andCVS Falkirk and District for their support and funding forthis work.• The full results of the study, the film and the final report,are online at:www.kinneil.org.uk/deanfield
  40. 40. Future developments• Key ideas from the Deanfield consultation included: • Improving the play area at Kinneil Estate • providing a café/coffee shop within the Estate • improving Kinneil House and Museum We’re picking up these ideas with Falkirk Council and Falkirk Community Trust. The Trust is already keen to develop Kinneil Museum and has recently upgraded the toilets and installed a disabled ramp.
  41. 41. Future developments• We’re continuing to develop themanagement committee • Some members have attended a SUS-it OUT day, winning £1500 of funding to develop the committee. This money will be spent on a learning journey to Hadrian’s Wall and Gunsgreen Green House in Eyemouth, to develop partnerships and Other training has also been organised.
  42. 42. Future developments• We’re continuing to develop themanagement committee • The committee has also been trying to improve governance working with the PQASSO scheme. • New committee members are given a pack on their responsibilities and information on the charity. • All committee members also use their own computers, telephones and cars and rarely ask for expenses. This makes our money go further.
  43. 43. Future developments• One big success has been our growing ability to win additionalfunding.•We attracted more than £4000 in external funding for the Deanfieldproject. (Won in the previous financial year and spent in 2011/12)•We won £200 for the Foreshore from Caledonian Produce and•£1500 from Sus-it Out, backed by the Big Lottery Fund via ForwardScotland. We hope this can continue.
  44. 44. And finally• thanks to our office bearers and management committee• thanks to our partners• and thanks our members and supporters.• We have a busy year ahead – here’s to a successful2012/13
  45. 45. Thank you
  46. 46. The Friends of Kinneil AGMRegistered CharityCharity Registration NumberSC038368
  47. 47. Agenda – Friends AGM6. Reports – chair and treasurer.7. Elections to the management committee8. Appointment of Independent Examiner Proposal to re- appoint Mrs Jan Bradford4. Any other competent business.5. Guest Speaker – Patricia Weeks.
  48. 48. Treasurer’s reportKhush MurtazaTreasurerReceipts and Payments andStatement of BalancesPeriod: 01 May 2011 to 30 April 2012
  49. 49. Expendable Permanent Unrestricted Restricted Total funds Total funds last endowment endowment funds funds current period period Treasurer’s report funds funds to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £A1 ReceiptsDonations 642 200 842Legacies -Grants 1,500 1,500Receipts from fundraising activities 2,452 2,452Gross trading receipts -Income from investments other thanland and buildings 4 4Rents from land & buildings -Gross receipts from other charitableactivities - - A1 Sub total 3,099 1,700 - - 4,799 -A2 Receipts from asset &investment salesProceeds from sale of fixed assets -Proceeds from sale of investments - A2 Sub total - - - - - - Total receipts 3,099 1,700 - - 4,799 -Statement ofreceipts
  50. 50. Statement of receipts - detailsDonations – Unrestricted Funds 62 Memberships for 2011/12 - £385 Donations from Individuals/Groups/MyDonate - £257Donations – Restricted Funds Donation for Foreshore Sub Group (Bakkavor, Caledonian Produce) - £200Grants – Restricted Funds Grant from SUS It Out - £1500
  51. 51. Receipts details (continued)Receipts from fundraising activities – Unrestricted Funds Sales from House Openings/Heritage Day/Roman Week/Annual Fundraising Dinner/James Watt Supper/Kinneil 4 Kidz booklets & Income from Meals for Annual Fundraising Dinner - £2452Income from investments – Unrestricted Funds Bank Interest - £4
  52. 52. Expendable Permanent Unrestricted Restricted Total funds Total funds last endowment endowment funds funds current period period funds funds to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ Treasurer’s reportA3 PaymentsExpenses for fundraising activities 1,452 1,452Gross trading payments -Investment management costs 10 10Payments relating directly to charitableactivities 530 530Grants and donations Khush Murtaza 4,271 4,271Governance costs: - Audit / independent examination - Treasurer Preparation of annual accounts Legal costs - - Other - - A3 Sub total 1,992 4,271 - - 6,263 - Receipts and Payments and Statement of BalancesA4 Payments relating to asset andinvestment movementsPurchases of fixed assets -Purchase of investments - Period: 01 total 2011- to 30 April 2012 A4 Sub May - - - - - Total payments 1,992 4,271 - - 6,263 - Net receipts / (payments) 1,107 (2,571) - - (1,464) -A5 Transfers to / (from) funds * (55) 55 - Surplus / (deficit) for year 1,052 (2,516) - - (1,464) -Statement ofpayments
  53. 53. Statement of payments - detailsExpenses for fundraising activities – Unrestricted Funds Stock and promotional items for House Openings/expenses for House Openings/Events - £1452Investment management costs – Unrestricted Funds Service charges - £10Payments relating directly to charitable activities – Unrestricted Funds Promotional Expenses - £142 Membership Costs - £232 Public Liability Insurance - £156
  54. 54. Payment details (continued)Grants and donations – Unrestricted Funds Charge for Unpaid Cheque - £5Grants and donations – Restricted Funds Growing Communities Expenditure - £4224 SUS It Out - £8.40 Night at Kinneil Museum Expenses - £39Transfers to / (from) funds transferred funds from unrestricted to restricted funds to cover overspend in Growing Communities/spend for Night at Kinneil Museum - £55
  55. 55. Statement of balances Expendable Permanent Unrestricted Total current Restricted funds endowment endowment Total last period funds period Categories Details funds funds to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £B1 Cash funds Cash and bank balances at start of year 2,562 9,208 11,770 Surplus / (deficit) shown on receipts and 1,052 (2,516) (1,464) payments account - - Cash and bank balances at end of year 3,614 6,692 - - 10,306 - (Agree balances with receipts and payments account(s)) - - - - - -
  56. 56. The Friends of Kinneil AGM2011-2012Registered CharityCharity Registration NumberSC038368
  57. 57. Agenda – Friends AGM7. Elections to the management committee8. Appointment of Independent Examiner Proposal to re- appoint Mrs Jan Bradford4. Any other competent business.5. Guest Speaker – Patricia Weeks.
  58. 58. Guest speakerGuest speakerPatricia WeeksAntonine Wall Co-ordinator

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