Implementing Workday Financials can be a complex process, the following steps outlined in this guide and working with an experienced implementation partner, you can ensure that your implementation is successful.

1. A Beginner's Guide to
Implementing Workday
Financials in Your Organization
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2. Introduction
Workday Financials is a cloud-based enterprise resource planning
(ERP) software that is designed to provide a comprehensive financial
management solution for businesses of all sizes. It offers a wide
range of features that can help organizations to manage their
financial operations more efficiently, including accounting,
procurement, inventory management, and expense management. If
you are thinking about implementing Workday Financials in your
organization, then this beginner's guide will provide you with
everything you need to know.
Step 1: Define Your Business Requirements
The first step in implementing Workday Financials is to define your
business requirements. This involves identifying the financial
processes that you need to manage, as well as the specific features
that are important to your organization. Some of the key areas to
consider include:
• Accounting: Workday Financials offers a range of accounting
features, including general ledger, accounts payable, and
accounts receivable. You will need to determine which of these
features are essential for your business, and how they will be
used.
• Procurement: Workday Financials also offers procurement
features that can help you manage your purchasing processes,
including requisitioning, purchasing, and receiving. You will
need to identify your procurement requirements and how they
will be integrated with your financial processes.
• Inventory Management: If your organization maintains
inventory, then you will need to consider how Workday
Financials can help you manage it. Workday Financials offers
features for inventory tracking, valuation, and cost accounting.

3. • Expense Management: Another key area to consider is
expense management. Workday Financials offers features for
managing employee expenses, including travel and
entertainment expenses.
By defining your business requirements upfront, you can ensure that
your implementation of Workday Financials meets your
organization's specific needs.
Step 2: Plan Your Implementation
Once you have defined your business requirements, the next step is
to plan your implementation. This involves creating a project plan
that outlines the specific steps that will be taken to implement
Workday Financials in your organization. Some of the key areas to
consider include:
• Timeline: You will need to determine how long it will take to
implement Workday Financials. This will depend on the size and
complexity of your organization, as well as the specific features
that you are implementing.
• Resources: You will also need to identify the resources that
will be required for the implementation, including personnel,
hardware, and software.
• Training: It is important to ensure that your staff are trained on
how to use Workday Financials effectively. You will need to
identify the training needs of your staff and create a training
plan.
• Data Migration: If you are migrating data from an existing
system, then you will need to plan for the migration process.
This will involve identifying the data that needs to be migrated,
as well as the specific steps that will be taken to ensure that the
data is migrated accurately.

4. By planning your implementation carefully, you can ensure that the
process is smooth and efficient.
Step 3: Configure Workday Financials
The next step in implementing Workday Financials is to configure the
software to meet your organization's specific needs. This involves
setting up the various modules and features, as well as configuring
the system to reflect your organization's financial processes. Some of
the key areas to consider include:
• General Ledger: You will need to configure the general ledger
module to reflect your organization's chart of accounts and
accounting processes.
• Accounts Payable and Receivable: You will need to
configure the accounts payable and receivable modules to
reflect your organization's payment and collection processes.
• Procurement: You will need to configure the procurement
module to reflect your organization's purchasing processes.
• Inventory Management: You will need to configure the
inventory management module to reflect your organization's
inventory tracking and cost accounting processes.
Step 4: Test Your Configuration
Before you go live with Workday Financials, it is important to test
your configuration to ensure that it meets your organization's specific
requirements. This involves running test scenarios to ensure that the
system is configured correctly and that it can handle your
organization's financial processes. Some of the key areas to test
include:
• General Ledger: Test the general ledger module to ensure
that it can handle your organization's accounting processes,
including journal entries, account reconciliations, and financial
reporting.

5. • Accounts Payable and Receivable: Test the accounts
payable and receivable modules to ensure that they can handle
your organization's payment and collection processes, including
invoice processing, payment processing, and credit
management.
• Procurement: Test the procurement module to ensure that it
can handle your organization's purchasing processes, including
requisitioning, purchasing, and receiving.
• Inventory Management: Test the inventory management
module to ensure that it can handle your organization's
inventory tracking and cost accounting processes.
By testing your configuration, you can identify any issues or gaps in
the system and make any necessary adjustments before going live.
Step 5: Train Your Staff
Once your configuration has been tested and finalized, the next step
is to train your staff on how to use Workday Financials effectively.
This involves providing workday training on the specific modules and
features that are relevant to their roles, as well as ensuring that they
understand how the system integrates with your organization's
financial processes. Some of the key areas to cover include:
• Navigation: Provide training on how to navigate the Workday
Financials interface and how to access the various modules and
features.
• Accounting Processes: Provide training on how to use the
general ledger module, including how to create journal entries,
reconcile accounts, and generate financial reports.
• Procurement Processes: Provide training on how to use the
procurement module, including how to create requisitions,
manage purchase orders, and receive items.

6. • Inventory Processes: Provide training on how to use the
inventory management module, including how to track
inventory levels, manage inventory transactions, and perform
cost accounting.
By providing comprehensive training, you can ensure that your staff
are equipped to use Workday Financials effectively and that they can
maximize the benefits of the system.
Step 6: Go Live with Workday Financials
Once your staff has been trained and your configuration has been
tested, it is time to go live with Workday Financials. This involves
transitioning your financial processes from your existing system to
Workday Financials and ensuring that all data is migrated accurately.
Some of the key areas to consider include:
• Data Migration: If you are migrating data from an existing
system, ensure that all data is migrated accurately and that
there are no gaps or errors in the data.
• Change Management: Ensure that your staff are prepared
for the transition to Workday Financials and that they
understand how the system will impact their roles and
responsibilities.
• Monitoring and Support: Ensure that you have a system in
place for monitoring the system after it goes live and for
providing support to your staff if they encounter any issues or
challenges.
By following these steps, you can implement Workday Financials
effectively in your organization and ensure that you are able to
manage your financial processes more efficiently.

7. Step 7: Customize Workday Financials to Meet Your
Needs
One of the key benefits of Workday Financials is that it can be
customized to meet the specific needs of your organization. This
includes configuring the system to handle your unique financial
processes, as well as integrating with other systems and applications
that your organization uses. Some of the key areas to consider when
customizing Workday Financials include:
• Configuration: Work with your implementation partner to
configure Workday Financials to meet your organization's
specific needs, including configuring workflows, approval
processes, and reporting.
• Integration: Work with your implementation partner to
integrate Workday Financials with other systems and
applications that your organization uses, such as your ERP
system or CRM system.
• Custom Development: If you have specific requirements that
cannot be met by the out-of-the-box functionality of Workday
Financials, consider engaging a development partner to build
custom solutions that meet your needs.
By customizing Workday Financials to meet your organization's
specific needs, you can ensure that the system is optimized for your
unique financial processes and that you are able to realize maximum
value from the system.
Step 8: Continuously Improve Your Use of Workday
Financials
Once you have implemented Workday Financials, it is important to
continuously evaluate and improve your use of the system. This
includes identifying areas where the system can be optimized or
enhanced, as well as staying up-to-date with new features and

8. functionality that are released by Workday. Some of the key areas to
consider when continuously improving your use of Workday
Financials include:
• User Feedback: Solicit feedback from your staff on how the
system is working for them and where improvements can be
made.
• Best Practices: Stay up-to-date with best practices for using
Workday Financials and incorporate these into your
organization's processes.
• New Features: Stay up-to-date with new features and
functionality that are released by Workday and evaluate
whether these can benefit your organization.
By continuously improving your use of Workday Financials, you can
ensure that you are able to maximize the benefits of the system and
that it continues to meet your organization's evolving needs.
Conclusion
Implementing Workday Financials can be a complex process, but by
following the steps outlined in this guide and working with an
experienced implementation partner, you can ensure that your
implementation is successful. By configuring the system to meet your
organization's specific needs, providing comprehensive training to
your staff, and continuously evaluating and improving your use of the
system, you can manage your financial processes more efficiently and
effectively. Whether you are a small business or a large enterprise,
Workday Finance Training can help you achieve your financial goals
and position your organization for long-term success.